PROGRAM ASSOCIATE Center for Emerging Infectious Diseases
Boston University, Boston, MA, United States
PROGRAM ASSOCIATE, Center for Emerging Infectious Diseases
BOSTON, MA
Position Type: Full-Time/Regular
Job Description: The Biothreats Emergence, Analysis, and Communications Network (BEACON) is a program based at the Center of Emerging Infectious Diseases (CEID) at Boston University that integrates advanced Artificial Intelligence (AI) with global human expertise to rapidly and transparently identify and report on emerging infectious diseases events in humans and animal species. BEACON delivers rapid, transparent reporting on emerging biological threats worldwide.
As a Program Associate you will support the program by:
Cleaning and managing daily BEACON disease report data for accuracy and completeness (40%).
Maintaining BEACON Monitoring and Evaluation (M&E) indicators and generating relevant reports and presentation materials.
Generating summary reports and other on-demand information as needed.
Flagging issues for technical staff through appropriate documentation and reporting mechanisms.
Assisting with preparing grant applications and progress reports, including assembling background information, biosketches, current and pending support, facilities and resources, and other standard components (20%).
Helping develop and maintain proposal templates, boilerplate language, partner institution descriptions, and project summaries.
Supporting administrative tasks such as meeting scheduling, note-taking, follow-up task tracking, contracting, procurement, and invoice processing (20%).
Backing up BEACON communications, drafting or formatting content for websites, newsletters, slide decks, and briefing materials for internal and external stakeholders (10%).
Maintaining up-to-date web content and descriptive text about BEACON activities, outputs, and events.
Using graphic design and data visualization skills to prepare infographics, tables, graphs, and dashboards.
Providing calendar and logistical support for BEACON Editor-in-Chief, including scheduling meetings, coordinating cross-institutional calls, stakeholder briefings, event logistics, and basic travel arrangements (10%).
Required Skills
Bachelor's degree; MPH preferred.
1-3 years relevant operations and/or research program work.
Fluency in Google and Microsoft tools (e.g., Google Drive, Docs, Sheets; MS Office, Zoom).
Preferred Skills
Experience and/or interest in emerging infectious diseases and technology in public health.
Experience or comfort with administrative program management in a university context.
Strong process and project management skills.
Excellent organizational and writing skills.
Excellent communication and people skills with a variety of stakeholders.
Ability to identify and resolve problems, engaging relevant team members when needed.
Experience working independently toward collective goals.
Comfort working with uncertainty and in a fast-paced, dynamic start-up environment.
Commitment to curiosity and learning.
Flexibility, strong team orientation, and positive mindset.
Equal Opportunity Statement
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
Salary Grade: $55,300.00-$69,700.00
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BOSTON, MA
Position Type: Full-Time/Regular
Job Description: The Biothreats Emergence, Analysis, and Communications Network (BEACON) is a program based at the Center of Emerging Infectious Diseases (CEID) at Boston University that integrates advanced Artificial Intelligence (AI) with global human expertise to rapidly and transparently identify and report on emerging infectious diseases events in humans and animal species. BEACON delivers rapid, transparent reporting on emerging biological threats worldwide.
As a Program Associate you will support the program by:
Cleaning and managing daily BEACON disease report data for accuracy and completeness (40%).
Maintaining BEACON Monitoring and Evaluation (M&E) indicators and generating relevant reports and presentation materials.
Generating summary reports and other on-demand information as needed.
Flagging issues for technical staff through appropriate documentation and reporting mechanisms.
Assisting with preparing grant applications and progress reports, including assembling background information, biosketches, current and pending support, facilities and resources, and other standard components (20%).
Helping develop and maintain proposal templates, boilerplate language, partner institution descriptions, and project summaries.
Supporting administrative tasks such as meeting scheduling, note-taking, follow-up task tracking, contracting, procurement, and invoice processing (20%).
Backing up BEACON communications, drafting or formatting content for websites, newsletters, slide decks, and briefing materials for internal and external stakeholders (10%).
Maintaining up-to-date web content and descriptive text about BEACON activities, outputs, and events.
Using graphic design and data visualization skills to prepare infographics, tables, graphs, and dashboards.
Providing calendar and logistical support for BEACON Editor-in-Chief, including scheduling meetings, coordinating cross-institutional calls, stakeholder briefings, event logistics, and basic travel arrangements (10%).
Required Skills
Bachelor's degree; MPH preferred.
1-3 years relevant operations and/or research program work.
Fluency in Google and Microsoft tools (e.g., Google Drive, Docs, Sheets; MS Office, Zoom).
Preferred Skills
Experience and/or interest in emerging infectious diseases and technology in public health.
Experience or comfort with administrative program management in a university context.
Strong process and project management skills.
Excellent organizational and writing skills.
Excellent communication and people skills with a variety of stakeholders.
Ability to identify and resolve problems, engaging relevant team members when needed.
Experience working independently toward collective goals.
Comfort working with uncertainty and in a fast-paced, dynamic start-up environment.
Commitment to curiosity and learning.
Flexibility, strong team orientation, and positive mindset.
Equal Opportunity Statement
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
Salary Grade: $55,300.00-$69,700.00
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