People Operations Specialist
Air Apps, San Francisco, CA, United States
Overview
Air Apps is a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP). Born in Lisbon, Portugal in 2018, with offices in Lisbon and San Francisco, Air Apps is self-funded and focused on AI-driven solutions that empower people globally. Join us to redefine resource management and change lives along the way.
The Role
As a People Operations Specialist at Air Apps, you will be at the heart of our HR and recruiting operations. You will ensure smooth and timely delivery of key people-related processes, from recruitment and onboarding to documentation and employee support, while maintaining a compliant, well-organized, and people-first work environment.
Responsibilities
HR Operations & Employee Support: assist with day-to-day HR tasks including payroll coordination, benefits administration, and employee data management; clarify HR policies and respond to employee inquiries with empathy and accuracy; support internal HR initiatives and team communications; own recurring documentation tasks (creating/updating internal HR processes, SOPs, and templates) to ensure a compliant HR environment.
Recruitment & Hiring Support: manage end-to-end recruitment tasks (job postings, candidate sourcing, interview scheduling, process coordination); collaborate with hiring managers to track progress and maintain momentum; help create a positive candidate experience from first contact to final offer.
Onboarding: coordinate onboarding logistics, welcoming new hires and ensuring a smooth integration into the team.
Requirements
Minimum of 2 years of experience in recruiting, including sourcing, interviewing, and negotiating offers — ideally within a consultancy or fast-paced environment.
Hands-on experience with Applicant Tracking Systems, especially Ashby.
Proficient in LinkedIn tools (especially LinkedIn Recruiter) and familiar with other sourcing platforms and talent engagement strategies.
Experience supporting HR operations such as payroll, benefits, and employee services.
Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
Familiarity with the US labor law framework; understanding the impact of regulations on hiring and employee operations is a plus.
Excellent written and verbal communication in English; Portuguese proficiency is a bonus.
Benefits
Apple hardware ecosystem for work
Annual Bonus
Medical Insurance (including vision & dental)
Disability insurance - short and long-term
401k up to 4% contribution
Air Conference – meet the team, collaborate, and grow together
Transportation budget
Free meals at the hub
Gym membership
Diversity & Inclusion
Air Apps is committed to fostering a diverse, inclusive, and equitable workplace. We welcome applicants from all backgrounds and experiences, and we celebrate diversity in all its forms.
Application Disclaimer
Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.
Compensation Range: €18K - €25K
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Air Apps is a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP). Born in Lisbon, Portugal in 2018, with offices in Lisbon and San Francisco, Air Apps is self-funded and focused on AI-driven solutions that empower people globally. Join us to redefine resource management and change lives along the way.
The Role
As a People Operations Specialist at Air Apps, you will be at the heart of our HR and recruiting operations. You will ensure smooth and timely delivery of key people-related processes, from recruitment and onboarding to documentation and employee support, while maintaining a compliant, well-organized, and people-first work environment.
Responsibilities
HR Operations & Employee Support: assist with day-to-day HR tasks including payroll coordination, benefits administration, and employee data management; clarify HR policies and respond to employee inquiries with empathy and accuracy; support internal HR initiatives and team communications; own recurring documentation tasks (creating/updating internal HR processes, SOPs, and templates) to ensure a compliant HR environment.
Recruitment & Hiring Support: manage end-to-end recruitment tasks (job postings, candidate sourcing, interview scheduling, process coordination); collaborate with hiring managers to track progress and maintain momentum; help create a positive candidate experience from first contact to final offer.
Onboarding: coordinate onboarding logistics, welcoming new hires and ensuring a smooth integration into the team.
Requirements
Minimum of 2 years of experience in recruiting, including sourcing, interviewing, and negotiating offers — ideally within a consultancy or fast-paced environment.
Hands-on experience with Applicant Tracking Systems, especially Ashby.
Proficient in LinkedIn tools (especially LinkedIn Recruiter) and familiar with other sourcing platforms and talent engagement strategies.
Experience supporting HR operations such as payroll, benefits, and employee services.
Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
Familiarity with the US labor law framework; understanding the impact of regulations on hiring and employee operations is a plus.
Excellent written and verbal communication in English; Portuguese proficiency is a bonus.
Benefits
Apple hardware ecosystem for work
Annual Bonus
Medical Insurance (including vision & dental)
Disability insurance - short and long-term
401k up to 4% contribution
Air Conference – meet the team, collaborate, and grow together
Transportation budget
Free meals at the hub
Gym membership
Diversity & Inclusion
Air Apps is committed to fostering a diverse, inclusive, and equitable workplace. We welcome applicants from all backgrounds and experiences, and we celebrate diversity in all its forms.
Application Disclaimer
Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.
Compensation Range: €18K - €25K
#J-18808-Ljbffr