Communications & Project Coordination Consultant (Transportation / Public Sector

Key Responsibilities

Project Management & Coordination

• Manage project workflows, timelines, and deliverables across multiple stakeholders
• Oversee administrative coordination, reporting, and project controls
• Prepare monthly progress reports and invoices

Stakeholder & Workgroup Management

• Coordinate and support cross-agency workgroups (executive, senior staff, operations, communications)
• Develop meeting agendas, presentations, and supporting materials
• Facilitate meeting logistics, including scheduling, outreach, and follow-ups
• Document and distribute meeting notes and action items

Communications & Strategic Support

• Support communication planning, public information, and stakeholder engagement efforts
• Translate complex technical information into clear messaging for diverse audiences
• Develop presentations, briefing materials, and reports
• Maintain communication tools, contact lists, and shared resources.

Program & Project Support

• Assist with strategic planning and interagency coordination for major transportation projects
• Develop workplans, reports, and executive briefing papers
• Support process improvements and coordination frameworks.

Required Qualifications

• Minimum 5+ years of experience in communications, project coordination, or related field
• Experience with stakeholder coordination across multiple organizations or agencies
• Strong skills in meeting facilitation, logistics, and documentation
• Ability to translate technical information into accessible communication
• Bachelor’s degree in communications, public administration, planning, or related field

Preferred Qualifications

• Experience in transportation, infrastructure, or public sector projects
• Familiarity with interagency coordination and public engagement strategies
• Strong proficiency in PowerPoint, collaboration tools, and digital communication platforms