Project Manager
Trinity Consultants - Advent Engineering, Bend, OR, United States
The Project Manager will lead and deliver technical projects within life science, including pharmaceutical, biotech, and laboratory environments. This role involves managing capex from concept and design through procurement, construction, commissioning, and turnover; as well as projects that are smaller in value on behalf of our clients. The Project Manager will coordinate cross-functional teams, ensuring alignment with GMP, FDA, and client-specific requirements. Responsibilities include providing both technical and management insight, including managing project scope, schedule, budget, and risk, while maintaining strict compliance with safety and quality standards. as well as technical advisory and insight on project execution and delivery. The ideal candidate will possess strong communication and problem-solving skills, with the ability to interface with clients, contractors, and all stakeholders. Additionally, the individual would have large and complicated projects that also required the candidate to provide technical and engineering input.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Planning and Definition
Develop and maintain the Project Execution Plan (PEP) or equivalent, defining scope, objectives, assumptions, constraints, and execution strategy
Establish and manage the project scope baseline, including coordination of scope definition and scope change control
Further define project deliverables, milestones, and success criteria in alignment with business and technical stakeholders
Support development of project cost estimates and budgets
Track and forecast project costs against approved funding, including commitments, actuals, and monthly spend forecasts
Support change management, including cost impact evaluation and approval workflows
Schedule & Resources
Develop an integrated project schedule that aligns with milestones, project scope, shutdown windows, manufacturing suite availability, and other critical interfaces. The timeline should include system handover and project closure.
Create a baseline schedule and drive team to completion against plan
Integrate contractor and vendor schedules into the overall project schedule, ensuring consistency, alignment, and visibility of critical path impacts
Update the project schedule on a regular basis to reflect actual progress, remaining durations, and forecast completion dates
Develop recovery or mitigation plans where schedule deviations or risks are identified
Develop resources plans identifying internal and external support needs that align with the project schedule.
Identify, document, and manage project risks and issues throughout the project lifecycle
Facilitate risk reviews and ensure appropriate mitigation strategies are defined and tracked
Escalate critical risks and issues in a timely manner
Maintain risk, issue logs, and integrate risk impacts into schedule and cost forecasts
Stakeholder & Communication Management
Coordinate with key stakeholders through reporting cadence
Lead all project meetings (e.g., progress reviews, design, and construction coordination meetings, steering or governance forums)
Prepare and distribute project status reports
Act as the primary point of coordination between vendors, contractors, and internal functions
Support procurement activities, including development of scopes of work, RFPs, bid evaluations, and vendor selection
Coordinate contractor and vendor activities and long lead items to ensure alignment with project objectives, schedule, and site constraints.
Manage interfaces between multiple vendors and stakeholders
Monitor vendor performance and support resolution of issues
General construction administration, including facilitating weekly OACs and other coordination meetings, ASI, RFI, and submittal management, as applicable
Review and respond to documents, such as RFIs, shop drawings, and Submittals as they pertain to Owner involvement.
Lead punchlist process, assist with issue resolution, backpunch, and final acceptance walks.
Change Management & Governance
Manage project changes through formal change control processes
Prepare inputs for reviews, approvals, and decision‑making
Ensure alignment with approved scope, budget, and schedule baselines
Quality, Compliance & Documentation
Ensure project activities are executed in compliance with applicable standards, procedures, and quality requirements for GMP facilities
Preferred Qualifications:
7+ years of experience in project or program management within the biotech, pharmaceutical, or life sciences industries.
Strong background in engineering, utilities, and capital project execution in a GMP-regulated environment.
Demonstrated ability to lead complex, multi-disciplinary projects with multiple stakeholders and tight deadlines.
Excellent communication, organizational, and leadership skills; able to bridge field execution with strategic program oversight.
Experience coordinating facility upgrades, system maintenance, and infrastructure improvements within a manufacturing environment.
SUPERVISORY RESPONSIBILITIES
May directly supervise a number of non-supervisory employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individual has experience in consulting environment and engaging clients in projects that may have a dynamic schedule while multi-tasking other responsibilities.
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.S.) in Life Science related field from four-year college or university or foreign equivalent; and at least five years of related experience as a PM within the Life Science industry.
Candidate ideally would have a minimum of 10+ years of experience in Engineering and Project Management within the Life Science sector.
Previous project management experience in cGMP environment is an asset to this role. Experience in consulting in Life Science industry and delivering successful large-scale Engineering projects.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Planning and Definition
Develop and maintain the Project Execution Plan (PEP) or equivalent, defining scope, objectives, assumptions, constraints, and execution strategy
Establish and manage the project scope baseline, including coordination of scope definition and scope change control
Further define project deliverables, milestones, and success criteria in alignment with business and technical stakeholders
Support development of project cost estimates and budgets
Track and forecast project costs against approved funding, including commitments, actuals, and monthly spend forecasts
Support change management, including cost impact evaluation and approval workflows
Schedule & Resources
Develop an integrated project schedule that aligns with milestones, project scope, shutdown windows, manufacturing suite availability, and other critical interfaces. The timeline should include system handover and project closure.
Create a baseline schedule and drive team to completion against plan
Integrate contractor and vendor schedules into the overall project schedule, ensuring consistency, alignment, and visibility of critical path impacts
Update the project schedule on a regular basis to reflect actual progress, remaining durations, and forecast completion dates
Develop recovery or mitigation plans where schedule deviations or risks are identified
Develop resources plans identifying internal and external support needs that align with the project schedule.
Identify, document, and manage project risks and issues throughout the project lifecycle
Facilitate risk reviews and ensure appropriate mitigation strategies are defined and tracked
Escalate critical risks and issues in a timely manner
Maintain risk, issue logs, and integrate risk impacts into schedule and cost forecasts
Stakeholder & Communication Management
Coordinate with key stakeholders through reporting cadence
Lead all project meetings (e.g., progress reviews, design, and construction coordination meetings, steering or governance forums)
Prepare and distribute project status reports
Act as the primary point of coordination between vendors, contractors, and internal functions
Support procurement activities, including development of scopes of work, RFPs, bid evaluations, and vendor selection
Coordinate contractor and vendor activities and long lead items to ensure alignment with project objectives, schedule, and site constraints.
Manage interfaces between multiple vendors and stakeholders
Monitor vendor performance and support resolution of issues
General construction administration, including facilitating weekly OACs and other coordination meetings, ASI, RFI, and submittal management, as applicable
Review and respond to documents, such as RFIs, shop drawings, and Submittals as they pertain to Owner involvement.
Lead punchlist process, assist with issue resolution, backpunch, and final acceptance walks.
Change Management & Governance
Manage project changes through formal change control processes
Prepare inputs for reviews, approvals, and decision‑making
Ensure alignment with approved scope, budget, and schedule baselines
Quality, Compliance & Documentation
Ensure project activities are executed in compliance with applicable standards, procedures, and quality requirements for GMP facilities
Preferred Qualifications:
7+ years of experience in project or program management within the biotech, pharmaceutical, or life sciences industries.
Strong background in engineering, utilities, and capital project execution in a GMP-regulated environment.
Demonstrated ability to lead complex, multi-disciplinary projects with multiple stakeholders and tight deadlines.
Excellent communication, organizational, and leadership skills; able to bridge field execution with strategic program oversight.
Experience coordinating facility upgrades, system maintenance, and infrastructure improvements within a manufacturing environment.
SUPERVISORY RESPONSIBILITIES
May directly supervise a number of non-supervisory employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individual has experience in consulting environment and engaging clients in projects that may have a dynamic schedule while multi-tasking other responsibilities.
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.S.) in Life Science related field from four-year college or university or foreign equivalent; and at least five years of related experience as a PM within the Life Science industry.
Candidate ideally would have a minimum of 10+ years of experience in Engineering and Project Management within the Life Science sector.
Previous project management experience in cGMP environment is an asset to this role. Experience in consulting in Life Science industry and delivering successful large-scale Engineering projects.
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