Accounts Receivable Clerk
Kalitta Air, Ypsilanti, MI, United States
Accounts Receivable Clerk
Department: Accounting
Reports To: Accounts Receivable Manager
Essential Duties and Responsibilities:
Duties and responsibilities include, but are not limited to:
Job Costing accurately assigning cost to specific AC, Trip or project
Responsible for verifying approvals and coding of invoices with appropriate GL account numbers and departments. Responsible for accuracy of all AR reports
Compiles and maintains accounts receivable records
Prepare invoices for sales/services rendered
Review all invoices for appropriate documentation and approval prior to remittance, research and resolve discrepancies and issues, issue invoices to customer's
Verify flight data or services/confirmation of receipt of flight data or services
Confirm prices and quantity to customer invoices
Coordinate with customer regarding invoicing and payment inquiries and discrepancies
Reconcile customer statements, research and correct discrepancies, maintain customer files and excellent supplier relationships
Audit and sign off on all AR Invoices being processed to verify proper coding
Ensure compliance with all A/R processes and procedures, including documenting and maintaining all manuals as needed
Bank Reconciliations / Customer Account Reconciliations
Collection of accounts
Assist with month end close as required and preparing monthly A/R accrual
Ensure excellent communication with both internal and external customers, submit proposals to management for process improvement solutions and ad-hoc reporting as needed
Assist with other projects as needed or as assigned by manager
Other responsibilities as assigned
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the position requires the following:
Ability to maintain confidential information
Strong organizational, interpersonal and communication skills
Strong analytical and computer skills
Ability to work in a fast-paced environment and handle a high volume of work and meet deadlines
Ability to handle multiple projects and competing priorities at once
Overall understanding of full cycle Accounting processes
Education and/or Experience:
High School diploma or equivalent required
College degree with accounting coursework preferred
Minimum three (3) to five (5) years Accounting Experience required
Computer literate with MS Office Package
Excellent communication, organizational and time management skills required
Proven ability to interface with employees, suppliers, and management teams
Demonstrates consistency in values, principles and work ethic
Language Skills:
Ability to read, write and understand spoken and written English and write routine reports and correspondence.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand; walk; talk or hear; and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; lift, stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move more than 20 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office setting low to moderate noise.
Department: Accounting
Reports To: Accounts Receivable Manager
Essential Duties and Responsibilities:
Duties and responsibilities include, but are not limited to:
Job Costing accurately assigning cost to specific AC, Trip or project
Responsible for verifying approvals and coding of invoices with appropriate GL account numbers and departments. Responsible for accuracy of all AR reports
Compiles and maintains accounts receivable records
Prepare invoices for sales/services rendered
Review all invoices for appropriate documentation and approval prior to remittance, research and resolve discrepancies and issues, issue invoices to customer's
Verify flight data or services/confirmation of receipt of flight data or services
Confirm prices and quantity to customer invoices
Coordinate with customer regarding invoicing and payment inquiries and discrepancies
Reconcile customer statements, research and correct discrepancies, maintain customer files and excellent supplier relationships
Audit and sign off on all AR Invoices being processed to verify proper coding
Ensure compliance with all A/R processes and procedures, including documenting and maintaining all manuals as needed
Bank Reconciliations / Customer Account Reconciliations
Collection of accounts
Assist with month end close as required and preparing monthly A/R accrual
Ensure excellent communication with both internal and external customers, submit proposals to management for process improvement solutions and ad-hoc reporting as needed
Assist with other projects as needed or as assigned by manager
Other responsibilities as assigned
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the position requires the following:
Ability to maintain confidential information
Strong organizational, interpersonal and communication skills
Strong analytical and computer skills
Ability to work in a fast-paced environment and handle a high volume of work and meet deadlines
Ability to handle multiple projects and competing priorities at once
Overall understanding of full cycle Accounting processes
Education and/or Experience:
High School diploma or equivalent required
College degree with accounting coursework preferred
Minimum three (3) to five (5) years Accounting Experience required
Computer literate with MS Office Package
Excellent communication, organizational and time management skills required
Proven ability to interface with employees, suppliers, and management teams
Demonstrates consistency in values, principles and work ethic
Language Skills:
Ability to read, write and understand spoken and written English and write routine reports and correspondence.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand; walk; talk or hear; and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; lift, stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move more than 20 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office setting low to moderate noise.