Administrative Assistant
JR & Co., Omaha, NE, United States
Administrative Assistant
This position provides clerical support to various departments and managers to ensure that JR & Co., Inc. operates timely and efficiently with an emphasis on job set-up, subcontractor audit and upkeep. The Administrative Assistant maintains a warm, welcoming, family friendly environment by showing hospitality to team members, guests, and clients.
Essential Functions:
Provide front desk and general office support, including greeting visitors, answering phones, managing mail, faxes, and meeting scheduling
Coordinate travel arrangements and assist with allocating administrative expenses
Order office supplies and manage hospitality needs such as coffee and meals for meetings
Oversee facilities management, including janitorial services and coordination with vendors (HVAC, plumbing, electrical, etc.)
Maintain conference rooms and break areas before/after meetings and at the end of each day
Complete job setup for new projects across company systems
Support company culture initiatives, morale programs, and coordination of internal events
Maintain customer and vendor records, assist with prequalification packages, audits, references, and provide cross-training coverage
Required Skills and Abilities:
People-oriented, dependable, and flexible with the ability to adapt to changing business needs
Strong organizational skills with high attention to detail
Proficient in office management systems, procedures, and standard office equipment
Excellent written and verbal communication skills; professional and positive company representation
Proficient in Microsoft Office or similar software; ability to type 60 words per minute
Ability to maintain confidentiality and handle sensitive information with discretion
Valid driver's license and ability to support business needs as required
Embodies company values: Family Culture, JR Attitude (humble, teachable), Extreme Ownership, and a growth mindset
Education and Experience:
High school diploma, GED, or equivalent work-related experience
Experienced at managing a multi-line phone system
1-2 years of experience as administrative assistant (preferred)
Work Environment/Physical Requirements:
Ability to pass an initial drug test and participate in a random drug testing program
Primarily indoor, shared office environment with prolonged sitting and daily computer use
Physical ability to move about the office, use hands for typing and office tasks, and lift/carry up to 20 lbs occasionally
Effective vision and speech abilities for daily communication, computer work, and reading fine print
Benefits & Compensation
Health, dental, vision, life insurance
Paid time off
Company Vehicle or mileage reimbursement
Paid Parental Leave
401(k) with company match
Work Location: In person, Omaha, NE
This position provides clerical support to various departments and managers to ensure that JR & Co., Inc. operates timely and efficiently with an emphasis on job set-up, subcontractor audit and upkeep. The Administrative Assistant maintains a warm, welcoming, family friendly environment by showing hospitality to team members, guests, and clients.
Essential Functions:
Provide front desk and general office support, including greeting visitors, answering phones, managing mail, faxes, and meeting scheduling
Coordinate travel arrangements and assist with allocating administrative expenses
Order office supplies and manage hospitality needs such as coffee and meals for meetings
Oversee facilities management, including janitorial services and coordination with vendors (HVAC, plumbing, electrical, etc.)
Maintain conference rooms and break areas before/after meetings and at the end of each day
Complete job setup for new projects across company systems
Support company culture initiatives, morale programs, and coordination of internal events
Maintain customer and vendor records, assist with prequalification packages, audits, references, and provide cross-training coverage
Required Skills and Abilities:
People-oriented, dependable, and flexible with the ability to adapt to changing business needs
Strong organizational skills with high attention to detail
Proficient in office management systems, procedures, and standard office equipment
Excellent written and verbal communication skills; professional and positive company representation
Proficient in Microsoft Office or similar software; ability to type 60 words per minute
Ability to maintain confidentiality and handle sensitive information with discretion
Valid driver's license and ability to support business needs as required
Embodies company values: Family Culture, JR Attitude (humble, teachable), Extreme Ownership, and a growth mindset
Education and Experience:
High school diploma, GED, or equivalent work-related experience
Experienced at managing a multi-line phone system
1-2 years of experience as administrative assistant (preferred)
Work Environment/Physical Requirements:
Ability to pass an initial drug test and participate in a random drug testing program
Primarily indoor, shared office environment with prolonged sitting and daily computer use
Physical ability to move about the office, use hands for typing and office tasks, and lift/carry up to 20 lbs occasionally
Effective vision and speech abilities for daily communication, computer work, and reading fine print
Benefits & Compensation
Health, dental, vision, life insurance
Paid time off
Company Vehicle or mileage reimbursement
Paid Parental Leave
401(k) with company match
Work Location: In person, Omaha, NE