Administrative Assistant
Scylla Solutions, El Paso, TX, United States
Administrative Assistant
We are seeking a detail-oriented Administrative Assistant to oversee daily administrative operations and ensure our office runs smoothly and efficiently. This serves as the central point of contact for internal staff, external vendors, and clients. The ideal candidate will be proactive, resourceful, and capable of multitasking in a fast-paced environment.
This is a great opportunity to advance your career in a supportive and fast-growing company that values professional development.
Primary Responsibilities:
Perform general office duties such as data entry, photocopying, scanning, faxes and mail distribution
Greet and assist visitors and clients
Handle all incoming phone calls and direct them appropriately
Order office supplies and maintain inventory levels
Organize and schedule meetings and appointments
Coordinate maintenance and repair requests as needed
Assist in the preparation of regular scheduled reports
Assist Human Resource in event planning
Handle sensitive information in a confidential manner
Assist in the coordination and scheduling of internal and external meetings
Prepare and send out HCFA (CMS-1500) claims accurately and timely
Coordinate and distribute Shock-n-Awe marketing mailers and related promotional materials
Provide administrative support for marketing campaigns, events, and community outreach
Required Skills/Qualifications:
High school diploma or equivalent; Associates or Bachelors degree preferred
Proven experience as an administrative assistant or office administrator
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize workload
Discretion with confidential information
Customer service orientation and professional demeanor
We are seeking a detail-oriented Administrative Assistant to oversee daily administrative operations and ensure our office runs smoothly and efficiently. This serves as the central point of contact for internal staff, external vendors, and clients. The ideal candidate will be proactive, resourceful, and capable of multitasking in a fast-paced environment.
This is a great opportunity to advance your career in a supportive and fast-growing company that values professional development.
Primary Responsibilities:
Perform general office duties such as data entry, photocopying, scanning, faxes and mail distribution
Greet and assist visitors and clients
Handle all incoming phone calls and direct them appropriately
Order office supplies and maintain inventory levels
Organize and schedule meetings and appointments
Coordinate maintenance and repair requests as needed
Assist in the preparation of regular scheduled reports
Assist Human Resource in event planning
Handle sensitive information in a confidential manner
Assist in the coordination and scheduling of internal and external meetings
Prepare and send out HCFA (CMS-1500) claims accurately and timely
Coordinate and distribute Shock-n-Awe marketing mailers and related promotional materials
Provide administrative support for marketing campaigns, events, and community outreach
Required Skills/Qualifications:
High school diploma or equivalent; Associates or Bachelors degree preferred
Proven experience as an administrative assistant or office administrator
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize workload
Discretion with confidential information
Customer service orientation and professional demeanor