Procurement Associate II/III – Marina View (Grade 29-30)
INEOS Olefins & Polymers USA, LLC, League City, TX, United States
Company
INEOS Olefins & Polymers USA
Grade
Grade 29 - 30 commensurate with experience
The Procurement Associate II/III – Marina View
The role combines procurement execution with business‑critical administrative coordination, requiring sound judgment, strong organisational skills, and working knowledge of procurement processes, systems, and policies. It performs the following:
Supports procurement leadership and site stakeholders by ensuring purchase requisitions are converted into accurate purchase orders, vendor interactions are managed effectively, and administrative processes are executed efficiently and professionally.
Provides advanced administrative support while executing core procurement transactions to ensure uninterrupted operations, compliant third‑party spending, and effective stakeholder service.
Reporting Relationship
Reports to the Procurement Manager; may also directly support Procurement Commodity Managers and other senior managers within the Supply Department.
Responsibilities and Accountabilities
Procurement & Contract Execution Support
Process purchase requisitions and convert them into accurate purchase orders in accordance with procurement policies and delegated authority.
Ensure purchase orders or contracts are in place for all contractors and suppliers providing goods or services.
Maintain purchase order records (active and closed), including tracking spending, deliveries, and expediting as required.
Reconcile open purchase orders and resolve blocked or discrepant invoices in coordination with Accounts Payable.
Ensure compliance with procurement procedures, safety requirements, and regulatory expectations.
Track all procurement contracts in and out of the INEOS Legal Department and through the approval process, logging completed agreements in the Approved Vendor Listing.
Identify, select, review, and qualify vendors.
Negotiate simple to mildly complex changes to terms and conditions.
Provide support of procurement commodity managers and specialists on more complex contracts.
Perform monthly audits in the procurement SharePoint Site Legal log to ensure contracts are active.
Vendor & Stakeholder Support – Maintain vendors’ master data and procurement documentation.
Support vendor selection, qualification, and ongoing vendor relationship management.
Negotiate simple commercial terms and support procurement commodity managers and specialists in broader negotiation strategies.
Serve as a primary point of contact for internal stakeholders, suppliers, finance, and site personnel.
Provide courteous, professional service to stakeholders at all organisational levels.
Expand knowledge of other commodities in assistance to procurement commodity managers.
Perform complex and diversified administrative duties requiring discretion, judgment, and knowledge of organisational policies.
Coordinate calendars, meetings, documentation, correspondence, and reporting for procurement leadership or assigned teams.
Manage records, files, presentations, and data using advanced office systems and software.
Plan, prioritise, and adjust workflows independently to respond to changing business needs.
Print, pay invoices from Work Cycle and execute services entries.
Handle all company cell phone orders and invoice payables.
Provide support for requisition creation.
Team Collaboration & Continuity – Provide backup support for procurement members as needed.
Share knowledge, tools, and best practices to ensure continuity of operations.
Assist with system training, process documentation, and onboarding support when required.
Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative and procurement processes.
Skills & Knowledge Required
Education and Experience
High School Diploma or equivalent required.
Minimum of:
2+ years of experience in procurement, purchasing, or commercial operations.
5+ years of progressively responsible administrative or executive assistant experience. More experience or education may justify the higher grade 30 placement.
Experience supporting senior‑level leaders or operational teams preferred.
Some enterprise procurement system experience required; SAP strongly preferred.
Skills and Competencies
Strong working knowledge of procurement processes, purchase‑to‑pay workflows, and administrative operations.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and SharePoint.
Strong attention to detail and accuracy in transactional work.
Excellent written and verbal communication skills.
Ability to manage multiple priorities with minimal supervision.
Professional discretion and ability to interact effectively with senior leaders and external partners.
Demonstrates knowledge of procurement activities.
Ability to work independently within the clearly defined parameters and make decisions with limited consultation and guidance.
Work Environment
Primarily office‑based, supporting site procurement teams and supply departments.
Regular interaction with internal stakeholders, suppliers, finance, and leadership.
Requires flexibility to adapt to changing priorities and operational demands.
Physical Requirements
Frequently (70‑100%) sitting and keyboard use.
Occasionally (less than 30%) lifting and carrying up to 20 pounds.
Infrequently (10% or less) ascending and descending stairs, bending, stooping, twisting, kneeling, and reaching at or below shoulder height.
Requires close visual acuity to perform activities such as preparing and analysing data and figures, viewing a computer screen, and extensive reading.
#J-18808-Ljbffr
INEOS Olefins & Polymers USA
Grade
Grade 29 - 30 commensurate with experience
The Procurement Associate II/III – Marina View
The role combines procurement execution with business‑critical administrative coordination, requiring sound judgment, strong organisational skills, and working knowledge of procurement processes, systems, and policies. It performs the following:
Supports procurement leadership and site stakeholders by ensuring purchase requisitions are converted into accurate purchase orders, vendor interactions are managed effectively, and administrative processes are executed efficiently and professionally.
Provides advanced administrative support while executing core procurement transactions to ensure uninterrupted operations, compliant third‑party spending, and effective stakeholder service.
Reporting Relationship
Reports to the Procurement Manager; may also directly support Procurement Commodity Managers and other senior managers within the Supply Department.
Responsibilities and Accountabilities
Procurement & Contract Execution Support
Process purchase requisitions and convert them into accurate purchase orders in accordance with procurement policies and delegated authority.
Ensure purchase orders or contracts are in place for all contractors and suppliers providing goods or services.
Maintain purchase order records (active and closed), including tracking spending, deliveries, and expediting as required.
Reconcile open purchase orders and resolve blocked or discrepant invoices in coordination with Accounts Payable.
Ensure compliance with procurement procedures, safety requirements, and regulatory expectations.
Track all procurement contracts in and out of the INEOS Legal Department and through the approval process, logging completed agreements in the Approved Vendor Listing.
Identify, select, review, and qualify vendors.
Negotiate simple to mildly complex changes to terms and conditions.
Provide support of procurement commodity managers and specialists on more complex contracts.
Perform monthly audits in the procurement SharePoint Site Legal log to ensure contracts are active.
Vendor & Stakeholder Support – Maintain vendors’ master data and procurement documentation.
Support vendor selection, qualification, and ongoing vendor relationship management.
Negotiate simple commercial terms and support procurement commodity managers and specialists in broader negotiation strategies.
Serve as a primary point of contact for internal stakeholders, suppliers, finance, and site personnel.
Provide courteous, professional service to stakeholders at all organisational levels.
Expand knowledge of other commodities in assistance to procurement commodity managers.
Perform complex and diversified administrative duties requiring discretion, judgment, and knowledge of organisational policies.
Coordinate calendars, meetings, documentation, correspondence, and reporting for procurement leadership or assigned teams.
Manage records, files, presentations, and data using advanced office systems and software.
Plan, prioritise, and adjust workflows independently to respond to changing business needs.
Print, pay invoices from Work Cycle and execute services entries.
Handle all company cell phone orders and invoice payables.
Provide support for requisition creation.
Team Collaboration & Continuity – Provide backup support for procurement members as needed.
Share knowledge, tools, and best practices to ensure continuity of operations.
Assist with system training, process documentation, and onboarding support when required.
Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative and procurement processes.
Skills & Knowledge Required
Education and Experience
High School Diploma or equivalent required.
Minimum of:
2+ years of experience in procurement, purchasing, or commercial operations.
5+ years of progressively responsible administrative or executive assistant experience. More experience or education may justify the higher grade 30 placement.
Experience supporting senior‑level leaders or operational teams preferred.
Some enterprise procurement system experience required; SAP strongly preferred.
Skills and Competencies
Strong working knowledge of procurement processes, purchase‑to‑pay workflows, and administrative operations.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and SharePoint.
Strong attention to detail and accuracy in transactional work.
Excellent written and verbal communication skills.
Ability to manage multiple priorities with minimal supervision.
Professional discretion and ability to interact effectively with senior leaders and external partners.
Demonstrates knowledge of procurement activities.
Ability to work independently within the clearly defined parameters and make decisions with limited consultation and guidance.
Work Environment
Primarily office‑based, supporting site procurement teams and supply departments.
Regular interaction with internal stakeholders, suppliers, finance, and leadership.
Requires flexibility to adapt to changing priorities and operational demands.
Physical Requirements
Frequently (70‑100%) sitting and keyboard use.
Occasionally (less than 30%) lifting and carrying up to 20 pounds.
Infrequently (10% or less) ascending and descending stairs, bending, stooping, twisting, kneeling, and reaching at or below shoulder height.
Requires close visual acuity to perform activities such as preparing and analysing data and figures, viewing a computer screen, and extensive reading.
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