Submittal Clerk, Finish
Pace Supply, Stockton, CA, United States
Submittal Clerk Stockton, CA
Be part of a high-performing Finish project team at PACE Supply. As a Submittal Clerk, you will play a critical role in delivering Best-In-Class submittal packages to our contractor partners. Working closely with the team and leveraging both internal and external resources, you will help build sustainable relationships and trust with our customers while supporting PACE Supply's strategic priorities.
What We're Looking For
Strong attention to detail with a high level of accuracy
Excellent organizational and time management skills
Proven ability to collaborate effectively with both internal teams and external customers
Proficiency in Microsoft Office (Outlook, Excel, and Word) and comfort learning new software platforms
Previous experience in construction, distribution, or submittals is a strong plus
If you are detail-oriented, proactive, and take pride in producing high-quality work that strengthens customer relationships, we'd love to hear from you.
Responsibilities
Prepare accurate product submittals using our internal software platform prior to project start
Compile complete product Operation & Maintenance (O&M) packages upon project completion
Maintain and update the submittal tracking log
Review colleagues' work for accuracy and completeness before sending to customers
Review finish quotes to verify proper product selection and clearly identify customer needs
Research and locate specification sheets using all available resources when needed
Communication (Internal & External)
Maintain regular communication with Account Managers, Project Managers, and Estimators to ensure submittals are complete and accurate
Send completed submittal links to the appropriate customer contacts
Receive and promptly address feedback on required corrections
Review and log all incoming submittal requests via email
Qualifications
High school diploma/GED or equivalent education.
Minimum 12 years of administrative, clerical, or coordination experience (construction, distribution, or manufacturing preferred)
Strong attention to detail with excellent proofreading and accuracy skills
Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word)
Strong written and verbal communication skills
Highly organized with the ability to manage multiple priorities and deadlines
Preferred:
Experience preparing submittals, O&M manuals, or project documentation in the finish/construction industry
Familiarity with construction products, specifications, or the submittal process
Experience using job management or CRM software
Previous exposure working with contractors, project managers, or estimators
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.
Work Environment
Pre-Employment Requirements
As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:
Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.
Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.
Drug Test: A drug test will be administered to ensure a drug-free workplace.
Benefit Snapshot:
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.
Relocation Benefits: NO
Remote Availability: NO
*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.
Be part of a high-performing Finish project team at PACE Supply. As a Submittal Clerk, you will play a critical role in delivering Best-In-Class submittal packages to our contractor partners. Working closely with the team and leveraging both internal and external resources, you will help build sustainable relationships and trust with our customers while supporting PACE Supply's strategic priorities.
What We're Looking For
Strong attention to detail with a high level of accuracy
Excellent organizational and time management skills
Proven ability to collaborate effectively with both internal teams and external customers
Proficiency in Microsoft Office (Outlook, Excel, and Word) and comfort learning new software platforms
Previous experience in construction, distribution, or submittals is a strong plus
If you are detail-oriented, proactive, and take pride in producing high-quality work that strengthens customer relationships, we'd love to hear from you.
Responsibilities
Prepare accurate product submittals using our internal software platform prior to project start
Compile complete product Operation & Maintenance (O&M) packages upon project completion
Maintain and update the submittal tracking log
Review colleagues' work for accuracy and completeness before sending to customers
Review finish quotes to verify proper product selection and clearly identify customer needs
Research and locate specification sheets using all available resources when needed
Communication (Internal & External)
Maintain regular communication with Account Managers, Project Managers, and Estimators to ensure submittals are complete and accurate
Send completed submittal links to the appropriate customer contacts
Receive and promptly address feedback on required corrections
Review and log all incoming submittal requests via email
Qualifications
High school diploma/GED or equivalent education.
Minimum 12 years of administrative, clerical, or coordination experience (construction, distribution, or manufacturing preferred)
Strong attention to detail with excellent proofreading and accuracy skills
Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word)
Strong written and verbal communication skills
Highly organized with the ability to manage multiple priorities and deadlines
Preferred:
Experience preparing submittals, O&M manuals, or project documentation in the finish/construction industry
Familiarity with construction products, specifications, or the submittal process
Experience using job management or CRM software
Previous exposure working with contractors, project managers, or estimators
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.
Work Environment
Pre-Employment Requirements
As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:
Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.
Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.
Drug Test: A drug test will be administered to ensure a drug-free workplace.
Benefit Snapshot:
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.
Relocation Benefits: NO
Remote Availability: NO
*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.