Executive Administrator Jobs
ClearanceJobs, Chantilly, VA, United States
Job Title
Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
Job Description
Responsibilities could include:
Maintains leadership's calendar (i.e. CEO/President, VP, Director)
Answer phones
Route calls to specific people
Answer inquiries about the company
Greet visitors
Coordinate and schedule meetings and conference rooms, and teleconferences
Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
Coordinate offsite meetings and take minutes for the Executive Management Team.
Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.
Serve as liaison between the corporate office and the property management company.
Oversee routine maintenance of office equipment
Point of contact for Security Alarm System
Coordinate office activities
Arrange appointments
Validate parking
Perform filing and clerical duties
Prepare travel vouchers
Take and relay messages
Disseminate information via telephone, e-mail, website
Strong written and communication skills. Ability to meet deadlines in a fast-paced, high volume environment. Ability to multi-task. Strong interpersonal skills. Ability to work with all levels. Strong organizational skills. Able to work independently with little or no supervision. Strong customer relations skills. Clearance : TS/SCI w/CI Poly Education Required: High school diploma (Bachelor's degree desired) Years of Relevant Experience: Minimum of 9 years of total work experience with 5 years administrative assistance experience. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
Job Description
Responsibilities could include:
Maintains leadership's calendar (i.e. CEO/President, VP, Director)
Answer phones
Route calls to specific people
Answer inquiries about the company
Greet visitors
Coordinate and schedule meetings and conference rooms, and teleconferences
Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
Coordinate offsite meetings and take minutes for the Executive Management Team.
Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.
Serve as liaison between the corporate office and the property management company.
Oversee routine maintenance of office equipment
Point of contact for Security Alarm System
Coordinate office activities
Arrange appointments
Validate parking
Perform filing and clerical duties
Prepare travel vouchers
Take and relay messages
Disseminate information via telephone, e-mail, website
Strong written and communication skills. Ability to meet deadlines in a fast-paced, high volume environment. Ability to multi-task. Strong interpersonal skills. Ability to work with all levels. Strong organizational skills. Able to work independently with little or no supervision. Strong customer relations skills. Clearance : TS/SCI w/CI Poly Education Required: High school diploma (Bachelor's degree desired) Years of Relevant Experience: Minimum of 9 years of total work experience with 5 years administrative assistance experience. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.