Office Specialist II - Building & Code Administration
GovernmentJobs.com, Deland, FL, United States
Office Specialist II - Contractor Licensing & Construction Appeals Board Clerk
The County of Volusia is seeking an Office Specialist II - Working Title: Contractor Licensing & Construction Appeals Board Clerk for the Building and Code Administration Division. This position is located in DeLand, FL and will be responsible for coordinating the process of all referrals from multiple departments, cases to be heard by the Contractor Licensing and Construction Appeals Board. This position requires knowledge and experience with handling board meetings, creating agendas and preparing minutes, preparation of CLCA orders, records boards orders and liens with the Clerk of Court, and acts as the CLCA Liaison. Must be able to provide support to the Chief Building Official (CBO), Deputy Building Official and the Chief Plans Examiner as it relates to all unsafe and resolutions of condemnation cases.
Illustrative Duties
Acts as the Contractor Licensing and Construction Appeals Board Liaison.
May perform all duties of Office Specialist I.
Coordinating the process of all referrals from multiple departments, cases to be heard by the Contractor Licensing and Construction Appeals Board (CLCA).
Prepares cases, agendas, Pre-CLCA meetings, meeting minutes and power point for CLCA board meetings.
Creates cases against licensed and unlicensed contractors.
Supports and assists the Contractor Licensing and Construction Appeals Board.
Tracks and updates CBO on all unsafe and resolutions of condemnation cases from application to compliance.
Provides advanced clerical, secretarial, and/or receptionist support to a large activity or division.
Schedules appointments. Provides information to callers. Screens telephone calls for supervisor. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered. Files correspondence. Maintains files and other pertinent records.
Arranges travel schedules and reservations.
Processes paperwork for accounts payable.
Processes paperwork for purchasing materials.
Relieves the division director of minor administrative details.
Types technical material requiring specialized knowledge of the operations of an assigned division/activity.
Coordinates office operations with other activities and units of the county.
Compiles technical data for use in a division's operation.
May serve as a backup to the Administrative Assistant for the Building and Code Administration, ensuring the efficient operation of the office.
Assists in preparing and monitoring annual budget(s).
Performs tasks delegated by supervisor which may require discretion and judgement.
May complete special assignments and special projects with little supervision, such as procedural guides within the division.
Researches and develops material for supervisor's use.
Plans, initiates, and carries to completion clerical, secretarial and administrative activities.
May be assigned to other county locations based upon operational needs.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.
Minimum Requirements
Graduation from high school or possession of a GED and four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education can be substituted for two (2) years of the required experience.
A comparable amount of education, training, or experience may be substituted for the minimum experience.
Must possess and maintain a valid driver's license at time of hire.
Must possess a valid Florida driver's license within 30 days of hire and maintain thereafter.
The preferred candidate, having met the minimum requirements, will have at least one (1) year of experience working in a Building Department or related process field with any municipal or government agency, as well as at least two (2) years of experience with Microsoft Word and Excel.
Knowledge, Skills & Abilities
Knowledge and experience with handling board meetings, creating agendas and preparing minutes, preparation of CLCA orders.
Knowledge of modern office practices and procedures.
Knowledge of division or department programs.
Knowledge of the overall function and responsibilities and services rendered by the division/activity to which assigned.
Knowledge of the principles of management and their application to the administration of governmental affairs.
Knowledge of research techniques.
Knowledge of business English and basic math.
May require knowledge of basic accounting principles and procedures.
Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.
Ability to respond to emergency situations.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships.
Ability to work under stressful conditions.
Ability to interact effectively with others.
Must have public speaking experience and requires excellent communication and customer service skills.
Must be able to relocate to other county locations based upon operational needs.
ADA REQUIREMENTS: Mental Demands: Ability to read and comprehend instructions. Ability to communicate effectively. Ability to construct compound, complex sentences, and paragraphs. Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.) Ability to analyze data and develop a conclusion. Ability to express ideas and relay information.
Physical Demands: Sedentary work. Ability to talk, hear, and see. Visual acuity (peripheral vision, depth perception) necessary to read, write, and use the computer. Ability to look at a computer screen for long periods. Finger dexterity. Ability to bend, stoop, and reach. Ability to lift, push, pull and/or carry a minimum of 10 pounds.
Environmental Demands: Inside work.
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE
Medical
Dental
Vision
Flexible Spending Account
RETIREMENT
Florida Retirement System (FRS)
Deferred Retirement Option Program (DROP)
Deferred Compensation (475 Plan)
SUPPLEMENTAL INSURANCE
Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Cancer Insurance
Critical Illness Insurance
PAID TIME OFF
Personal Leave
Holidays
Bereavement
Military
HOLIDAYS
New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving (and day after)
Christmas
ADDITIONAL BENEFITS
Tuition Reimbursement
Onsite Wellness/Fitness Center
Computer Purchase Program
Direct Deposit Payroll
Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.
The County of Volusia is seeking an Office Specialist II - Working Title: Contractor Licensing & Construction Appeals Board Clerk for the Building and Code Administration Division. This position is located in DeLand, FL and will be responsible for coordinating the process of all referrals from multiple departments, cases to be heard by the Contractor Licensing and Construction Appeals Board. This position requires knowledge and experience with handling board meetings, creating agendas and preparing minutes, preparation of CLCA orders, records boards orders and liens with the Clerk of Court, and acts as the CLCA Liaison. Must be able to provide support to the Chief Building Official (CBO), Deputy Building Official and the Chief Plans Examiner as it relates to all unsafe and resolutions of condemnation cases.
Illustrative Duties
Acts as the Contractor Licensing and Construction Appeals Board Liaison.
May perform all duties of Office Specialist I.
Coordinating the process of all referrals from multiple departments, cases to be heard by the Contractor Licensing and Construction Appeals Board (CLCA).
Prepares cases, agendas, Pre-CLCA meetings, meeting minutes and power point for CLCA board meetings.
Creates cases against licensed and unlicensed contractors.
Supports and assists the Contractor Licensing and Construction Appeals Board.
Tracks and updates CBO on all unsafe and resolutions of condemnation cases from application to compliance.
Provides advanced clerical, secretarial, and/or receptionist support to a large activity or division.
Schedules appointments. Provides information to callers. Screens telephone calls for supervisor. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered. Files correspondence. Maintains files and other pertinent records.
Arranges travel schedules and reservations.
Processes paperwork for accounts payable.
Processes paperwork for purchasing materials.
Relieves the division director of minor administrative details.
Types technical material requiring specialized knowledge of the operations of an assigned division/activity.
Coordinates office operations with other activities and units of the county.
Compiles technical data for use in a division's operation.
May serve as a backup to the Administrative Assistant for the Building and Code Administration, ensuring the efficient operation of the office.
Assists in preparing and monitoring annual budget(s).
Performs tasks delegated by supervisor which may require discretion and judgement.
May complete special assignments and special projects with little supervision, such as procedural guides within the division.
Researches and develops material for supervisor's use.
Plans, initiates, and carries to completion clerical, secretarial and administrative activities.
May be assigned to other county locations based upon operational needs.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.
Minimum Requirements
Graduation from high school or possession of a GED and four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education can be substituted for two (2) years of the required experience.
A comparable amount of education, training, or experience may be substituted for the minimum experience.
Must possess and maintain a valid driver's license at time of hire.
Must possess a valid Florida driver's license within 30 days of hire and maintain thereafter.
The preferred candidate, having met the minimum requirements, will have at least one (1) year of experience working in a Building Department or related process field with any municipal or government agency, as well as at least two (2) years of experience with Microsoft Word and Excel.
Knowledge, Skills & Abilities
Knowledge and experience with handling board meetings, creating agendas and preparing minutes, preparation of CLCA orders.
Knowledge of modern office practices and procedures.
Knowledge of division or department programs.
Knowledge of the overall function and responsibilities and services rendered by the division/activity to which assigned.
Knowledge of the principles of management and their application to the administration of governmental affairs.
Knowledge of research techniques.
Knowledge of business English and basic math.
May require knowledge of basic accounting principles and procedures.
Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.
Ability to respond to emergency situations.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships.
Ability to work under stressful conditions.
Ability to interact effectively with others.
Must have public speaking experience and requires excellent communication and customer service skills.
Must be able to relocate to other county locations based upon operational needs.
ADA REQUIREMENTS: Mental Demands: Ability to read and comprehend instructions. Ability to communicate effectively. Ability to construct compound, complex sentences, and paragraphs. Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.) Ability to analyze data and develop a conclusion. Ability to express ideas and relay information.
Physical Demands: Sedentary work. Ability to talk, hear, and see. Visual acuity (peripheral vision, depth perception) necessary to read, write, and use the computer. Ability to look at a computer screen for long periods. Finger dexterity. Ability to bend, stoop, and reach. Ability to lift, push, pull and/or carry a minimum of 10 pounds.
Environmental Demands: Inside work.
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE
Medical
Dental
Vision
Flexible Spending Account
RETIREMENT
Florida Retirement System (FRS)
Deferred Retirement Option Program (DROP)
Deferred Compensation (475 Plan)
SUPPLEMENTAL INSURANCE
Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Cancer Insurance
Critical Illness Insurance
PAID TIME OFF
Personal Leave
Holidays
Bereavement
Military
HOLIDAYS
New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving (and day after)
Christmas
ADDITIONAL BENEFITS
Tuition Reimbursement
Onsite Wellness/Fitness Center
Computer Purchase Program
Direct Deposit Payroll
Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.