Front Office Agent ( First Shift)
AJS Hotels, Louisville, KY, United States
Front Desk Agent
The Front Desk Agent's primary role is to provide a high-level guest experience, ensuring personalized service is offered to every guest. This role will check guests in and out of their rooms and resolve issues tactfully and thoughtfully.
Essential Job Functions and Responsibilities
Safety and Environmental Performance
Ensuring that all applicable safety regulations are communicated and adhered to by personal example
Support full hotel compliance with safety rules to further our goal of zero (0) accidents and encouragement of reporting and correcting near misses
Adhere to SOPs and other work procedures as required to ensure guest satisfaction and consistent service is delivered to our patrons
Immediately report all injuries to Loss Prevention, as well as the manager on duty
Work Requirements
Support the vision, mission, and service standards of the Crowne Plaza Hotel by providing positive, consistent service that exceeds guest expectations
Process all guest check-ins, check-outs, room assignments, and room change or late check-out requests
Secure payment; activate/reissue room keys; and document exceptions
Verify and/or adjust billing for guests
Clear departures in the computer system
Anticipate guests' needs, respond promptly, and acknowledge all guests, however busy and whatever time of day
Maintain positive guest experiences at all times
Coordinate with Housekeeping to track room status and guest concerns
File guest paperwork or documentation
Run and check daily reports, contingency lists, and credit card authorization reports
Supply guests with directions and information
Answer, record, and process all guest calls, requests, questions, or concerns and follow up to ensure guests' satisfaction
Arrange transportation for patrons
Count and secure the internal bank at the beginning and end of the shift
Cash guests' checks, process all payment types, vouchers, paid-outs, and charges, providing change when applicable
Accept and record wake-up call requests; deliver to Call One
Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity delivery)
Assist PBX with switchboard duties
Assist with Reservations calls. Handle all Reservation calls after 5 p.m.; process, record, and follow up on any details relative to such
Provide Concierge service when no Concierge is available.
Assist in other Front Office areas as assigned.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Resolve guest complaints, ensuring guest satisfaction
Monitor and maintain cleanliness, sanitation, and organization of assigned work areas
Answer department telephone within 3 rings, using the correct greeting and telephone etiquette
Promote a positive experience to all individuals approaching the Front Desk
Other duties as assigned
Qualifications
High School Diploma or GED
2 years of customer service experience, preferably in the hospitality industry
Basic computer and math skills
Professional telephone etiquette and office skills
Excellent oral and written communications skills
Fluency in English with preferred experience in a foreign language
Ability to input and access information in the property management system/computers/point of sales system
Ability to type proficiently
Ability to suggestively sale
Ability to analyze and solve problems
Working Conditions
Performing under various temperature conditions
Heavy lifting
Standing for extended periods
Walking long distances
Under variable noise levels
Around dust and mite hazards
Around fumes and odor hazards
Around chemicals
Required to wear a company-provided uniform when applicable
Working around moving machinery/heavy equipment
Slippery and uneven walking surfaces
Physical Requirements
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
Must be able to lift and carry or otherwise move 25 pounds regularly
Must be able to move safely over uneven or slippery surfaces in confined spaces
Must be able to see and respond to dangerous situations
Remain in a stationary position for 8 hours throughout the work shift
Must have a good sense of balance, be able to bend and kneel
Must have the ability to communicate with guests, management, and co-workers using verbal and written forms of communication
Crowne Plaza Hotel - Louisville Airport is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.
The Front Desk Agent's primary role is to provide a high-level guest experience, ensuring personalized service is offered to every guest. This role will check guests in and out of their rooms and resolve issues tactfully and thoughtfully.
Essential Job Functions and Responsibilities
Safety and Environmental Performance
Ensuring that all applicable safety regulations are communicated and adhered to by personal example
Support full hotel compliance with safety rules to further our goal of zero (0) accidents and encouragement of reporting and correcting near misses
Adhere to SOPs and other work procedures as required to ensure guest satisfaction and consistent service is delivered to our patrons
Immediately report all injuries to Loss Prevention, as well as the manager on duty
Work Requirements
Support the vision, mission, and service standards of the Crowne Plaza Hotel by providing positive, consistent service that exceeds guest expectations
Process all guest check-ins, check-outs, room assignments, and room change or late check-out requests
Secure payment; activate/reissue room keys; and document exceptions
Verify and/or adjust billing for guests
Clear departures in the computer system
Anticipate guests' needs, respond promptly, and acknowledge all guests, however busy and whatever time of day
Maintain positive guest experiences at all times
Coordinate with Housekeeping to track room status and guest concerns
File guest paperwork or documentation
Run and check daily reports, contingency lists, and credit card authorization reports
Supply guests with directions and information
Answer, record, and process all guest calls, requests, questions, or concerns and follow up to ensure guests' satisfaction
Arrange transportation for patrons
Count and secure the internal bank at the beginning and end of the shift
Cash guests' checks, process all payment types, vouchers, paid-outs, and charges, providing change when applicable
Accept and record wake-up call requests; deliver to Call One
Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity delivery)
Assist PBX with switchboard duties
Assist with Reservations calls. Handle all Reservation calls after 5 p.m.; process, record, and follow up on any details relative to such
Provide Concierge service when no Concierge is available.
Assist in other Front Office areas as assigned.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Resolve guest complaints, ensuring guest satisfaction
Monitor and maintain cleanliness, sanitation, and organization of assigned work areas
Answer department telephone within 3 rings, using the correct greeting and telephone etiquette
Promote a positive experience to all individuals approaching the Front Desk
Other duties as assigned
Qualifications
High School Diploma or GED
2 years of customer service experience, preferably in the hospitality industry
Basic computer and math skills
Professional telephone etiquette and office skills
Excellent oral and written communications skills
Fluency in English with preferred experience in a foreign language
Ability to input and access information in the property management system/computers/point of sales system
Ability to type proficiently
Ability to suggestively sale
Ability to analyze and solve problems
Working Conditions
Performing under various temperature conditions
Heavy lifting
Standing for extended periods
Walking long distances
Under variable noise levels
Around dust and mite hazards
Around fumes and odor hazards
Around chemicals
Required to wear a company-provided uniform when applicable
Working around moving machinery/heavy equipment
Slippery and uneven walking surfaces
Physical Requirements
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
Must be able to lift and carry or otherwise move 25 pounds regularly
Must be able to move safely over uneven or slippery surfaces in confined spaces
Must be able to see and respond to dangerous situations
Remain in a stationary position for 8 hours throughout the work shift
Must have a good sense of balance, be able to bend and kneel
Must have the ability to communicate with guests, management, and co-workers using verbal and written forms of communication
Crowne Plaza Hotel - Louisville Airport is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.