Human Resources Assistant
Koons Automotive Companies, White Marsh, MD, United States
Overview/Job Summary
The Human Resources Assistant (HR Assistant) assists the Human Resources Manager with tasks pertaining to recruitment, selection, onboarding, training, and retention.
Location
This team member will be based out of a Koons Automotive dealership location in White Marsh, Maryland. They will be expected to be in the office 5 days/week, along with their peers.
Duties/Responsibilities
Communicates with applicants and new hires in a helpful and friendly manner
Initiates, reviews, and tracks applicant background and drug screens
Reviews job applications for thorough completion and communicates with Hiring Manager when applicants need to update their applications or if applicant does not qualify
Conducts new hire orientation classes twice a week or as needed
Assures that new hire and HR complete the I-9 process within compliance time frames
Confirms new hire received a job description
Communicates with Hiring Managers regularly to provide candidate updates of the background and drug screening
Coordinates with Hiring Manager on orientation date for new hires and process onboarding details in the applicant tracking system
Organizes pay plans, uniform deduction and other payroll forms for new hires and send to payroll after each orientation
Submits new hire pay for Day 1 Orientation spreadsheet to payroll after each orientation
Uploads new hire documents to electronic employee file
Keeps orientation materials up to date and in stock weekly
Maintains compliance on HR related documentation when uploading into MDS
Coordinates with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
Provides new hire list for monthly sales training of new hires with Sales Trainer
Tracks candidate status daily and provides updates to HR Manager and Hiring Manager daily
Works with vendors to troubleshoot and/or provides fast response to candidates that need help with the background screening or drug test process
Reviews negative background results and/or drug screen results and determines if results fall within company policies for employment
Coordinate with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
Ability to operate under pressure in a high-volume office setting required
Ability to work in a professional manner, exhibit a high level of confidentiality and integrity while handling sensitive matters
Performs other related duties to benefit the mission/vision of the organization
Must be committed to a culture of diversity and equality
Travel will be required at times (Less than 10% - Valid Driver's License required)
Education & Experience
Bachelor’s degree in Human Resources, Business or related field
At least 1 to 3 years of professional level experience
Ability to maintain highly confidential information
Excellent interpersonal, verbal and written communication skills
Ability to working cross functionally up and down the organization with proven ability to build relationships, establish trust and credibility
Work both independently and in a team, on multiple projects in a demanding, deadline driven environment Knowledge of the recruitment process is a plus
Knowledge of the recruitment process is a plus
Asbury Benefits include
Weekly pay ($25-$30 per hour)
Paid holidays & paid time off
Paid training
Stock Awards (select management and front-line team member’s eligible!)
Insurance / Retirement
Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
Up to 12 weeks paid pregnancy leave (disability leave)
Health savings account
Flex spending accounts (tax free)
Short-term and Long-term disability plans
#J-18808-Ljbffr
The Human Resources Assistant (HR Assistant) assists the Human Resources Manager with tasks pertaining to recruitment, selection, onboarding, training, and retention.
Location
This team member will be based out of a Koons Automotive dealership location in White Marsh, Maryland. They will be expected to be in the office 5 days/week, along with their peers.
Duties/Responsibilities
Communicates with applicants and new hires in a helpful and friendly manner
Initiates, reviews, and tracks applicant background and drug screens
Reviews job applications for thorough completion and communicates with Hiring Manager when applicants need to update their applications or if applicant does not qualify
Conducts new hire orientation classes twice a week or as needed
Assures that new hire and HR complete the I-9 process within compliance time frames
Confirms new hire received a job description
Communicates with Hiring Managers regularly to provide candidate updates of the background and drug screening
Coordinates with Hiring Manager on orientation date for new hires and process onboarding details in the applicant tracking system
Organizes pay plans, uniform deduction and other payroll forms for new hires and send to payroll after each orientation
Submits new hire pay for Day 1 Orientation spreadsheet to payroll after each orientation
Uploads new hire documents to electronic employee file
Keeps orientation materials up to date and in stock weekly
Maintains compliance on HR related documentation when uploading into MDS
Coordinates with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
Provides new hire list for monthly sales training of new hires with Sales Trainer
Tracks candidate status daily and provides updates to HR Manager and Hiring Manager daily
Works with vendors to troubleshoot and/or provides fast response to candidates that need help with the background screening or drug test process
Reviews negative background results and/or drug screen results and determines if results fall within company policies for employment
Coordinate with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
Ability to operate under pressure in a high-volume office setting required
Ability to work in a professional manner, exhibit a high level of confidentiality and integrity while handling sensitive matters
Performs other related duties to benefit the mission/vision of the organization
Must be committed to a culture of diversity and equality
Travel will be required at times (Less than 10% - Valid Driver's License required)
Education & Experience
Bachelor’s degree in Human Resources, Business or related field
At least 1 to 3 years of professional level experience
Ability to maintain highly confidential information
Excellent interpersonal, verbal and written communication skills
Ability to working cross functionally up and down the organization with proven ability to build relationships, establish trust and credibility
Work both independently and in a team, on multiple projects in a demanding, deadline driven environment Knowledge of the recruitment process is a plus
Knowledge of the recruitment process is a plus
Asbury Benefits include
Weekly pay ($25-$30 per hour)
Paid holidays & paid time off
Paid training
Stock Awards (select management and front-line team member’s eligible!)
Insurance / Retirement
Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
Up to 12 weeks paid pregnancy leave (disability leave)
Health savings account
Flex spending accounts (tax free)
Short-term and Long-term disability plans
#J-18808-Ljbffr