Office Manager
IBC Engineering Services, Inc., Milwaukee, WI, United States
What you'll be doing
We're a growing team looking for a motivated, people-first professional to be the heartbeat of our Milwaukee office. In this dual role, you'll keep our day-to-day operations running smoothly while supporting our people — from onboarding new hires to organizing team events that make our office a great place to be. If you thrive in a role where no two days are the same and you love making a real impact, we'd love to hear from you.
HR & People Operations
Manage and maintain employee profiles, records, policies, and handbook in Paylocity
Coordinate new hire onboarding: company property, government forms, benefits enrollment, performance review setup, and orientation
Administer pulse surveys, employee feedback tools, and our employee referral program
Serve as the primary point of contact for temporary staffing agency relationships
Office & Culture Management
Plan and host company morale events, including the annual holiday party and quarterly team gatherings
Coordinate and manage monthly Lunch & Learns for the office
Manage employee recognition and life event gifting, as well as seasonal client gift outreach
Greet guests, answer incoming calls, and ensure a welcoming front-office presence
Maintain organized record-keeping systems and light office cleanliness
Finance & Administrative Support
Receive and log incoming mail, including check processing and entry into Deltek Vantagepoint
Enter vendor invoices into Deltek Vantagepoint (light A/R duties)
Assist project managers with proposal organization, data collection, and document coordination
Communications & Social Media
Create and publish quarterly and annual project updates on our company LinkedIn page
Post new employee announcements and company updates on LinkedIn
We're open to candidates seeking a full 40-hour week or a condensed 4-day, 32-hour schedule. This role is based in our Milwaukee office — with the potential for one remote day per week down the line as we continue to grow.
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We're a growing team looking for a motivated, people-first professional to be the heartbeat of our Milwaukee office. In this dual role, you'll keep our day-to-day operations running smoothly while supporting our people — from onboarding new hires to organizing team events that make our office a great place to be. If you thrive in a role where no two days are the same and you love making a real impact, we'd love to hear from you.
HR & People Operations
Manage and maintain employee profiles, records, policies, and handbook in Paylocity
Coordinate new hire onboarding: company property, government forms, benefits enrollment, performance review setup, and orientation
Administer pulse surveys, employee feedback tools, and our employee referral program
Serve as the primary point of contact for temporary staffing agency relationships
Office & Culture Management
Plan and host company morale events, including the annual holiday party and quarterly team gatherings
Coordinate and manage monthly Lunch & Learns for the office
Manage employee recognition and life event gifting, as well as seasonal client gift outreach
Greet guests, answer incoming calls, and ensure a welcoming front-office presence
Maintain organized record-keeping systems and light office cleanliness
Finance & Administrative Support
Receive and log incoming mail, including check processing and entry into Deltek Vantagepoint
Enter vendor invoices into Deltek Vantagepoint (light A/R duties)
Assist project managers with proposal organization, data collection, and document coordination
Communications & Social Media
Create and publish quarterly and annual project updates on our company LinkedIn page
Post new employee announcements and company updates on LinkedIn
We're open to candidates seeking a full 40-hour week or a condensed 4-day, 32-hour schedule. This role is based in our Milwaukee office — with the potential for one remote day per week down the line as we continue to grow.
#J-18808-Ljbffr