Grants Monitoring Supervisor / Grants Specialist Supervisor
State of Minnesota, Saint Paul, MN, United States
Telework Eligible: Yes
Working Title: Grants Monitoring Supervisor
Job Class: Grants Specialist Supervisor
Agency: Housing Finance Agency
Job ID: 93529
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 04/14/2026
Closing Date: 05/05/2026
Division/Unit: Local Government Programs
Days of Work: Monday - Friday
Travel Required: Yes
Salary Range: $36.64 - $53.04 / hourly; $76,504 - $110,747 / annually
Classified Status: Classified
Supervisor: Jennifer Bergman
Bargaining Unit/Union: 216 - Middle Management Association/MMA
FLSA Status: Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities: Yes
Telework is available per the State of Minnesota policy.
Candidates residing in Minnesota within 50 miles of our St Paul office may be eligible to telework up to 50%.
Candidates residing in Minnesota and more than 50 miles from our office may be eligible to telework more than 50%.
Candidates residing in Wisconsin within 50 miles of our office may be eligible to telework up to 50%.
Candidates who do not reside in Minnesota or within 50 miles of the office in Wisconsin are not eligible to be hired, unless planning to relocate within 50 miles of the office.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a grant monitoring supervisor for all Local Housing Government Programs. The Supervisor will be responsible for managing a team who will conduct monitoring, disbursements and financial reconciliation activities to assess grantees’ compliance with contractual requirements as outlined in their grant agreements. Grantees are Tribal governments, local units of government, nonprofit organizations, and others. Programs being monitored include the Bring It Home Rental Assistance, Greater Minnesota Small Cities (Tier II Cities) Housing Aid Grant, Local Housing Trust Fund, Greater Minnesota Infrastructure Grant Program and Lead Safe Homes Grant Program.
The Grants Monitoring Supervisor will serve as a new member in the grants work for the Local Government Housing Programs team. The Grants Monitoring Supervisor will work closely with program managers, Agency grants management, legal, finance teams, and risk management teams. This position will determine priorities within the work unit, establish standards related to monitoring and compliance on the team, and oversee the development of policies and procedures that result in successful grant contracting activities of the Agency. With external partners, the Grants Monitoring Supervisor will ensure proper utilization of grant funds, adherence to reporting requirements, and achievement of program objectives.
Essential Job Duties
Supervise and coordinate grant monitoring, disbursements and financial reconciliation activities for the Local Government Housing Programs team and outline objectives and scope of monitoring activities, financial reconciliation and disbursement procedures.
Oversee the development and management of grants monitoring, disbursement, financial reconciliation and reporting policies and procedures.
Oversee the ongoing monitoring, disbursement and financial reconciliation of all LGHP grant programs; ensure that all monitoring plans are implemented effectively, reports outline findings and concerns, and corrective actions are resolved.
Engage with internal and external partners related to Local Government Housing Program department monitoring, disbursement and financial reconciliation activities.
Makes, studies and analyzes the effectiveness of programs; identifies problem areas and recommends solutions.
Perform other duties as assigned.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Four (4) years’ experience in administering state or federal grants, grants monitoring, quality control reviews, compliance audit experience, contract management with vendors, or grants management with Minnesota Housing, other state department administering grant program(s) or relative experience in an organization that performs similar functions.
A Bachelor’s degree in public administration, business administration, finance or accounting may substitute for 12 months of experience – or – a Master’s degree in the listed fields may substitute for 18 months of experience.
Demonstrated leadership experience, including at least one of the below:
Experience as a manager, supervisor or team lead
Completion of a similar or equivalent leadership development program through the state of Minnesota or another organization
A paid or unpaid position leading a project or program or chairing a committee, such as an Employee Resource Group (ERG). This experience must include:
1+ years of identifying issues, goals, and strategic actions
100+ hours per year time commitment
(Resume must clearly document how experience meets these requirements)
Minimum of 2 years’ experience in a supervisory role with responsibilities including hiring, training, coaching, mentoring, disciplining and managing work assignments
Strong understanding of grants management principles and OGM policies and the ability to analyze and solve problems to determine if program requirements were met by administrators.
Ability to develop a thorough understanding of program related policies and procedures and apply that knowledge in evaluating and making sound judgments related to the performance of a vendor in compliance with those policies and procedures.
Technical skills and proficiency with Microsoft Outlook, Word, and Excel used to communicate and schedule meetings with administrators and document the results of the monitoring activities for internal and external use.
Demonstrated excellent consultative and communication skills with internal and external partners sufficient to relay the reasoning for findings, identify options for remediation, and discuss process improvements.
Demonstrated organizational and time management skills and attention to detail
Preferred Qualifications
5 years' experience in a supervisory role with responsibilities including hiring, training, coaching, mentoring, disciplining and managing work assignments.
5 years of experience in program monitoring, quality control reviews, compliance audit experience, contract management with vendors, or program management with a Minnesota Housing partner administering state grant program(s) or in an organization that performs similar functions.
Strong understanding of grants management principles and OGM policies and experience applying them.
Project management experience or certification
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Physical Requirements
Requires moving office items such as file folders and small office tools.
Additional Requirements
Reference Checks.
Job related background checks.
Conflict of Interest Disclosure.
Driver’s License Check.
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals
Training, classes, and professional development
Student Loan Reimbursement (pilot program)
Tuition Assistance Program
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
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Working Title: Grants Monitoring Supervisor
Job Class: Grants Specialist Supervisor
Agency: Housing Finance Agency
Job ID: 93529
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 04/14/2026
Closing Date: 05/05/2026
Division/Unit: Local Government Programs
Days of Work: Monday - Friday
Travel Required: Yes
Salary Range: $36.64 - $53.04 / hourly; $76,504 - $110,747 / annually
Classified Status: Classified
Supervisor: Jennifer Bergman
Bargaining Unit/Union: 216 - Middle Management Association/MMA
FLSA Status: Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities: Yes
Telework is available per the State of Minnesota policy.
Candidates residing in Minnesota within 50 miles of our St Paul office may be eligible to telework up to 50%.
Candidates residing in Minnesota and more than 50 miles from our office may be eligible to telework more than 50%.
Candidates residing in Wisconsin within 50 miles of our office may be eligible to telework up to 50%.
Candidates who do not reside in Minnesota or within 50 miles of the office in Wisconsin are not eligible to be hired, unless planning to relocate within 50 miles of the office.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a grant monitoring supervisor for all Local Housing Government Programs. The Supervisor will be responsible for managing a team who will conduct monitoring, disbursements and financial reconciliation activities to assess grantees’ compliance with contractual requirements as outlined in their grant agreements. Grantees are Tribal governments, local units of government, nonprofit organizations, and others. Programs being monitored include the Bring It Home Rental Assistance, Greater Minnesota Small Cities (Tier II Cities) Housing Aid Grant, Local Housing Trust Fund, Greater Minnesota Infrastructure Grant Program and Lead Safe Homes Grant Program.
The Grants Monitoring Supervisor will serve as a new member in the grants work for the Local Government Housing Programs team. The Grants Monitoring Supervisor will work closely with program managers, Agency grants management, legal, finance teams, and risk management teams. This position will determine priorities within the work unit, establish standards related to monitoring and compliance on the team, and oversee the development of policies and procedures that result in successful grant contracting activities of the Agency. With external partners, the Grants Monitoring Supervisor will ensure proper utilization of grant funds, adherence to reporting requirements, and achievement of program objectives.
Essential Job Duties
Supervise and coordinate grant monitoring, disbursements and financial reconciliation activities for the Local Government Housing Programs team and outline objectives and scope of monitoring activities, financial reconciliation and disbursement procedures.
Oversee the development and management of grants monitoring, disbursement, financial reconciliation and reporting policies and procedures.
Oversee the ongoing monitoring, disbursement and financial reconciliation of all LGHP grant programs; ensure that all monitoring plans are implemented effectively, reports outline findings and concerns, and corrective actions are resolved.
Engage with internal and external partners related to Local Government Housing Program department monitoring, disbursement and financial reconciliation activities.
Makes, studies and analyzes the effectiveness of programs; identifies problem areas and recommends solutions.
Perform other duties as assigned.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Four (4) years’ experience in administering state or federal grants, grants monitoring, quality control reviews, compliance audit experience, contract management with vendors, or grants management with Minnesota Housing, other state department administering grant program(s) or relative experience in an organization that performs similar functions.
A Bachelor’s degree in public administration, business administration, finance or accounting may substitute for 12 months of experience – or – a Master’s degree in the listed fields may substitute for 18 months of experience.
Demonstrated leadership experience, including at least one of the below:
Experience as a manager, supervisor or team lead
Completion of a similar or equivalent leadership development program through the state of Minnesota or another organization
A paid or unpaid position leading a project or program or chairing a committee, such as an Employee Resource Group (ERG). This experience must include:
1+ years of identifying issues, goals, and strategic actions
100+ hours per year time commitment
(Resume must clearly document how experience meets these requirements)
Minimum of 2 years’ experience in a supervisory role with responsibilities including hiring, training, coaching, mentoring, disciplining and managing work assignments
Strong understanding of grants management principles and OGM policies and the ability to analyze and solve problems to determine if program requirements were met by administrators.
Ability to develop a thorough understanding of program related policies and procedures and apply that knowledge in evaluating and making sound judgments related to the performance of a vendor in compliance with those policies and procedures.
Technical skills and proficiency with Microsoft Outlook, Word, and Excel used to communicate and schedule meetings with administrators and document the results of the monitoring activities for internal and external use.
Demonstrated excellent consultative and communication skills with internal and external partners sufficient to relay the reasoning for findings, identify options for remediation, and discuss process improvements.
Demonstrated organizational and time management skills and attention to detail
Preferred Qualifications
5 years' experience in a supervisory role with responsibilities including hiring, training, coaching, mentoring, disciplining and managing work assignments.
5 years of experience in program monitoring, quality control reviews, compliance audit experience, contract management with vendors, or program management with a Minnesota Housing partner administering state grant program(s) or in an organization that performs similar functions.
Strong understanding of grants management principles and OGM policies and experience applying them.
Project management experience or certification
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Physical Requirements
Requires moving office items such as file folders and small office tools.
Additional Requirements
Reference Checks.
Job related background checks.
Conflict of Interest Disclosure.
Driver’s License Check.
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals
Training, classes, and professional development
Student Loan Reimbursement (pilot program)
Tuition Assistance Program
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr