Human Resources Assistant
Addison Group, Chicago, IL, United States
Work Schedule
Monday–Friday, 8:00 AM – 4:30 PM | 100% Onsite
Benefits
This position is eligible for medical, dental, vision, and 401(k).
About Our Client
Addison Group is hiring on behalf of our client, a respected healthcare organization in the Chicago area, for a Resource Assistant supporting their Support Services department. This team plays a critical role in maintaining smooth day-to-day operations across multiple hospital divisions by supporting payroll, attendance tracking, employee records, and HR-related processes. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross‑functional teams.
Job Description
The Resource Assistant will provide administrative and operational support for the Support Services department, with a strong focus on payroll processing, timekeeping, attendance management, and employee record maintenance. This role will serve as a key point of contact for internal teams regarding time and attendance, HR processes, and reporting. The ideal candidate is highly organized, detail-oriented, and experienced with Kronos (UKG) and Excel reporting.
Key Responsibilities
Review, audit, and process employee timecards using Kronos (UKG) across multiple support service departments
Track missing punches, attendance issues, and time entry corrections for payroll accuracy
Maintain employee attendance records and monitor compliance with attendance policies
Support bereavement, family sick time, and leave tracking processes according to policy guidelines
Assist with overtime and vacation scheduling systems by updating employee access and maintaining records
Serve as a primary contact for timekeeping questions and payroll‑related administrative support
Generate reports and maintain spreadsheets in Excel for labor tracking and department reporting
Assist with onboarding support and system training related to timekeeping processes
Participate in HR‑related meetings and support documentation for employee relations matters when needed
Provide general administrative and operational support to department leadership
Qualifications
Previous experience in administrative support, HR coordination, payroll, or data entry required
Strong experience with Microsoft Excel, including reporting and spreadsheet management
Kronos (UKG) experience is highly preferred
Ability to manage multiple priorities and work independently in a fast‑paced environment
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Strong problem‑solving skills and sound judgment
Ability to work effectively with employees and leadership at all levels
This is a fully onsite position located in Chicago, IL
Business casual dress code
Opportunity to join a well‑established and highly respected healthcare organization
Long‑term opportunity with potential for permanent placement
Exposure to high‑level operations, payroll, and HR functions
Collaborative team environment with strong leadership support
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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Monday–Friday, 8:00 AM – 4:30 PM | 100% Onsite
Benefits
This position is eligible for medical, dental, vision, and 401(k).
About Our Client
Addison Group is hiring on behalf of our client, a respected healthcare organization in the Chicago area, for a Resource Assistant supporting their Support Services department. This team plays a critical role in maintaining smooth day-to-day operations across multiple hospital divisions by supporting payroll, attendance tracking, employee records, and HR-related processes. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross‑functional teams.
Job Description
The Resource Assistant will provide administrative and operational support for the Support Services department, with a strong focus on payroll processing, timekeeping, attendance management, and employee record maintenance. This role will serve as a key point of contact for internal teams regarding time and attendance, HR processes, and reporting. The ideal candidate is highly organized, detail-oriented, and experienced with Kronos (UKG) and Excel reporting.
Key Responsibilities
Review, audit, and process employee timecards using Kronos (UKG) across multiple support service departments
Track missing punches, attendance issues, and time entry corrections for payroll accuracy
Maintain employee attendance records and monitor compliance with attendance policies
Support bereavement, family sick time, and leave tracking processes according to policy guidelines
Assist with overtime and vacation scheduling systems by updating employee access and maintaining records
Serve as a primary contact for timekeeping questions and payroll‑related administrative support
Generate reports and maintain spreadsheets in Excel for labor tracking and department reporting
Assist with onboarding support and system training related to timekeeping processes
Participate in HR‑related meetings and support documentation for employee relations matters when needed
Provide general administrative and operational support to department leadership
Qualifications
Previous experience in administrative support, HR coordination, payroll, or data entry required
Strong experience with Microsoft Excel, including reporting and spreadsheet management
Kronos (UKG) experience is highly preferred
Ability to manage multiple priorities and work independently in a fast‑paced environment
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Strong problem‑solving skills and sound judgment
Ability to work effectively with employees and leadership at all levels
This is a fully onsite position located in Chicago, IL
Business casual dress code
Opportunity to join a well‑established and highly respected healthcare organization
Long‑term opportunity with potential for permanent placement
Exposure to high‑level operations, payroll, and HR functions
Collaborative team environment with strong leadership support
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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