Legal Project Assistant
K&L Gates, Seattle, WA, United States
Legal Project Assistant
At K&L Gates, we are looking for smart, imaginative, and hard‑working people with diverse backgrounds, experiences, and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
Job Summary
The Legal Project Assistant is responsible for providing documentation and staff support services to lawyers, paralegals, legal secretaries, and others. The role generally lasts for a period of two years and is often a position for recent college graduates seeking experience before graduate school.
Essential Duties
Review correspondence for reporting to clients and the internal deal team
Proofread and check communications for accuracy
Retrieve documents from online databases and organize them
Prepare closing binders and manage closing checklists
Prepare signature page packets
Prepare and maintain department records and reports
Prepare transmittal letters and maintain accurate records of the same
Prepare large mailings and assist with document distributions
Act as liaison between departments (office services, central records, etc.)
Additional Duties
Create and maintain files
Index and organize documents, including review of original collateral files for completeness
Maintain status log of transactions, closings, and post‑closing obligations
Manage electronic filing and information retrieval
Assist with large‑scale due diligence projects
Experience & Skills Required
College diploma or equivalent
Recent college graduate with plans to pursue graduate school, including law school
Previous experience in a client‑services‑oriented field preferred
Excellent written and oral communication skills
Excellent organizational ability, attention to detail, analytical skills, and initiative
Ability to organize, prioritize assignments, and produce a high volume of work quickly and accurately
Ability to work under pressure and meet deadlines
Able to meet obligations with confidentiality, integrity, and sensitivity
Additional Abilities Required
Be personable, articulate, knowledgeable, and professional in presenting oneself in a professional setting
Willingness and ability to learn new skills, including an interest in learning and utilizing the firm’s AI tools and other technological solutions
Flexibility in dealing with simultaneous projects; excellent organizational skills
Attention to detail
Ability to function with a high level of patience, tact, and diplomacy
Working knowledge of Microsoft products relevant to the position, including Outlook, Word, Excel, etc.
Effective communication skills, both orally and written
Strong initiative required
Ability to work independently with minimal direct supervision; demonstrated ability to work varying schedules as business needs dictate
This job operates in an office setting and is largely sedentary, requiring routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.
Compensation
Salary: $44,000 – $83,000, determined during the interview process and will vary based on experience, expertise, current business needs, and market factors.
Benefits
Medical/Prescription Drug Coverage (including a Health Savings Account feature)
Backup Child/Elder Care and access to a caregiving concierge
Dental Insurance
Wellness Program
Vision Insurance
Pre‑tax Commuting Benefits
401(k) Retirement Plan and Profit Sharing
Business Travel Accident Insurance
Short‑ and Long‑term Disability Protection
Pet Insurance
Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
Health Advocacy Services
Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years)
Identity Protection/Restoration and Fraud Insurance
Parental Leave (18 weeks of which 6 are paid; short‑term disability may provide additional paid time off)
Student loan refinancing options and access to a student loan concierge service
Paid Holidays (12)
Addiction Resources
Family Building Benefits
Breast Milk Delivery and Lactation Support Services
Flexible Spending Accounts
Employees may also be eligible to receive bonuses and certain expense reimbursements
Employee Assistance Program
Professional Development and CLE Credit Opportunities
529 Deductions
Relocation
Accident Insurance
Employee Referral Program
Critical Illness Insurance
Hybrid/Remote Work Opportunities
Hospital Indemnity Insurance
Perks including technology, entertainment, and travel discount programs
Bereavement Leave
All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. Employment decisions shall be based on merit, qualifications and competence. Practices will not be influenced by race, color, religion, sex, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, pregnancy, childbirth, breastfeeding, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. The Firm provides an environment free of harassment of any kind, and complies with disability laws to make reasonable accommodations. Reasonable accommodations can be requested at askHR@klgates.com.
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At K&L Gates, we are looking for smart, imaginative, and hard‑working people with diverse backgrounds, experiences, and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
Job Summary
The Legal Project Assistant is responsible for providing documentation and staff support services to lawyers, paralegals, legal secretaries, and others. The role generally lasts for a period of two years and is often a position for recent college graduates seeking experience before graduate school.
Essential Duties
Review correspondence for reporting to clients and the internal deal team
Proofread and check communications for accuracy
Retrieve documents from online databases and organize them
Prepare closing binders and manage closing checklists
Prepare signature page packets
Prepare and maintain department records and reports
Prepare transmittal letters and maintain accurate records of the same
Prepare large mailings and assist with document distributions
Act as liaison between departments (office services, central records, etc.)
Additional Duties
Create and maintain files
Index and organize documents, including review of original collateral files for completeness
Maintain status log of transactions, closings, and post‑closing obligations
Manage electronic filing and information retrieval
Assist with large‑scale due diligence projects
Experience & Skills Required
College diploma or equivalent
Recent college graduate with plans to pursue graduate school, including law school
Previous experience in a client‑services‑oriented field preferred
Excellent written and oral communication skills
Excellent organizational ability, attention to detail, analytical skills, and initiative
Ability to organize, prioritize assignments, and produce a high volume of work quickly and accurately
Ability to work under pressure and meet deadlines
Able to meet obligations with confidentiality, integrity, and sensitivity
Additional Abilities Required
Be personable, articulate, knowledgeable, and professional in presenting oneself in a professional setting
Willingness and ability to learn new skills, including an interest in learning and utilizing the firm’s AI tools and other technological solutions
Flexibility in dealing with simultaneous projects; excellent organizational skills
Attention to detail
Ability to function with a high level of patience, tact, and diplomacy
Working knowledge of Microsoft products relevant to the position, including Outlook, Word, Excel, etc.
Effective communication skills, both orally and written
Strong initiative required
Ability to work independently with minimal direct supervision; demonstrated ability to work varying schedules as business needs dictate
This job operates in an office setting and is largely sedentary, requiring routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.
Compensation
Salary: $44,000 – $83,000, determined during the interview process and will vary based on experience, expertise, current business needs, and market factors.
Benefits
Medical/Prescription Drug Coverage (including a Health Savings Account feature)
Backup Child/Elder Care and access to a caregiving concierge
Dental Insurance
Wellness Program
Vision Insurance
Pre‑tax Commuting Benefits
401(k) Retirement Plan and Profit Sharing
Business Travel Accident Insurance
Short‑ and Long‑term Disability Protection
Pet Insurance
Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
Health Advocacy Services
Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years)
Identity Protection/Restoration and Fraud Insurance
Parental Leave (18 weeks of which 6 are paid; short‑term disability may provide additional paid time off)
Student loan refinancing options and access to a student loan concierge service
Paid Holidays (12)
Addiction Resources
Family Building Benefits
Breast Milk Delivery and Lactation Support Services
Flexible Spending Accounts
Employees may also be eligible to receive bonuses and certain expense reimbursements
Employee Assistance Program
Professional Development and CLE Credit Opportunities
529 Deductions
Relocation
Accident Insurance
Employee Referral Program
Critical Illness Insurance
Hybrid/Remote Work Opportunities
Hospital Indemnity Insurance
Perks including technology, entertainment, and travel discount programs
Bereavement Leave
All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. Employment decisions shall be based on merit, qualifications and competence. Practices will not be influenced by race, color, religion, sex, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, pregnancy, childbirth, breastfeeding, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. The Firm provides an environment free of harassment of any kind, and complies with disability laws to make reasonable accommodations. Reasonable accommodations can be requested at askHR@klgates.com.
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