Administrative Specialist I
University of Idaho, Twin Falls, ID, United States
Administrative Specialist I
Position Details
Position Title: Administrative Specialist I
Division/College: College of Agricultural & Life Sciences
Department: Central District
Location: Twin Falls
Posting Context Statement: Provides comprehensive administrative support including records management, data entry, document creation, proofreading, mail handling, and cash handling. Greets and assists visitors, callers, and email inquiries. Manages filing, office equipment, and computer files. Supports faculty communications, meeting logistics, finance tasks, and invoice processing. Delivers customer service, coordinates groups, organizes tasks, and uses office software to meet deadlines.
Position Overview: Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include: Manage records and documents; Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash; Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information; Other duties as assigned.
Unit URL: https://www.uidaho.edu/idaho-ag-experiment-station/centers/twin-falls
Position Qualifications
Required Experience: Organizing tasks to meet deadlines; Participating in teams to accomplish shared goals; Using computer software and applications for word processing, email, and internet searches
Required Education: High School Diploma or equivalent
Required Other: Ability to work non-standard business hours occasionally
Additional Preferred: One year of experience in office support functions, including document preparation, filing, receptionist duties, and data compilation, with the ability to coordinate multiple projects; Ability to work effectively and complete assignments with minimal supervision; Strong organizational, multitasking, and problem-solving skills, with attention to detail and sound judgment; Excellent written and verbal communication skills; Ability to maintain confidentiality and work independently in a flexible environment; Proficiency in Microsoft Office applications, including Word, Publisher, Excel, and PowerPoint
Physical Requirements & Working Conditions: Ability to lift, carry and/or otherwise move up to 20 pounds
Degree Requirement: Listed degree qualification is required at time of hire
Posting Information
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $20.00 an hour or higher depending on experience
Type of Appointment: Fiscal Year
FTE: 1
Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. - No
Posting Date: 03/23/2026
Closing Date: Open Until Filled
Special Instructions to Applicants: Applications received by April 6, 2026, will receive first consideration. IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the preferred Qualification as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Resume/CV
Letter of Qualification
Supplemental Questions
* How did you hear about this employment opportunity?
Academic Careers
Association of Public and Land Grant Universities (APLU)
Chronicle
Facebook
HigherEd/Academic Impressions
Higher Ed Jobs
Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
Indeed.com
Inside Higher Ed
LinkedIn
Newspaper
Other Venue
Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
University of Idaho Website
University of Idaho Daily Register
University of Idaho Employee
Word of Mouth
Militaryjob.com
DSPSjobs.com
Higher Education Recruitment Consortium (HERC)
* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)
Position Details
Position Title: Administrative Specialist I
Division/College: College of Agricultural & Life Sciences
Department: Central District
Location: Twin Falls
Posting Context Statement: Provides comprehensive administrative support including records management, data entry, document creation, proofreading, mail handling, and cash handling. Greets and assists visitors, callers, and email inquiries. Manages filing, office equipment, and computer files. Supports faculty communications, meeting logistics, finance tasks, and invoice processing. Delivers customer service, coordinates groups, organizes tasks, and uses office software to meet deadlines.
Position Overview: Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include: Manage records and documents; Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash; Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information; Other duties as assigned.
Unit URL: https://www.uidaho.edu/idaho-ag-experiment-station/centers/twin-falls
Position Qualifications
Required Experience: Organizing tasks to meet deadlines; Participating in teams to accomplish shared goals; Using computer software and applications for word processing, email, and internet searches
Required Education: High School Diploma or equivalent
Required Other: Ability to work non-standard business hours occasionally
Additional Preferred: One year of experience in office support functions, including document preparation, filing, receptionist duties, and data compilation, with the ability to coordinate multiple projects; Ability to work effectively and complete assignments with minimal supervision; Strong organizational, multitasking, and problem-solving skills, with attention to detail and sound judgment; Excellent written and verbal communication skills; Ability to maintain confidentiality and work independently in a flexible environment; Proficiency in Microsoft Office applications, including Word, Publisher, Excel, and PowerPoint
Physical Requirements & Working Conditions: Ability to lift, carry and/or otherwise move up to 20 pounds
Degree Requirement: Listed degree qualification is required at time of hire
Posting Information
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $20.00 an hour or higher depending on experience
Type of Appointment: Fiscal Year
FTE: 1
Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. - No
Posting Date: 03/23/2026
Closing Date: Open Until Filled
Special Instructions to Applicants: Applications received by April 6, 2026, will receive first consideration. IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the preferred Qualification as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Resume/CV
Letter of Qualification
Supplemental Questions
* How did you hear about this employment opportunity?
Academic Careers
Association of Public and Land Grant Universities (APLU)
Chronicle
HigherEd/Academic Impressions
Higher Ed Jobs
Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
Indeed.com
Inside Higher Ed
Newspaper
Other Venue
Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
University of Idaho Website
University of Idaho Daily Register
University of Idaho Employee
Word of Mouth
Militaryjob.com
DSPSjobs.com
Higher Education Recruitment Consortium (HERC)
* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)