Administrative Assistant I - Registration & Records - FT
Southeast Community College (Lincoln, NE), Lincoln, NE, United States
Administrative Assistant I - Registration & Records - FT
SCC reserves the right to change, modify, or cancel posted positions as appropriate and/or necessary.
Position Title - Administrative Assistant I - Registration & Records - FT
Department - Enrollment/Registration & Records
Location - Lincoln
Job Category - Support Staff
Job Type - FT
Posting Number - 02135
Position Summary Information
General Description of Position - Under the general direction and supervision of the Administrative Director, Registration & Records, and the Associate Director, the Administrative Assistant I provides administrative support to the Registration and Records Office. This includes operating a computer, copy machine, fax machine, telephone, document imaging system, and other equipment as necessary. Serves as a member of the registration team, prepares reports, maintains student records (both paper and imaged), processes and distributes transcripts, and assists students. This is a full-time, regular position.
Essential Functions - Provide Customer Service for the Registration/Records OfficeCommunicate daily, both orally and in writing, with students, campus personnel, instructional staff, and other organization personnel.Communicate with the supervisor in a timely, factual, clear, concise, and meaningful manner.Answer questions from prospective, current, and former students and the general public as related to records and registration.Direct other inquiries to the appropriate office.Prepare, copy, and distribute printed materials.Examples of printed materials are student schedules, transcripts, reports, minutes, and other items related to Registration and Records.Prepare and Maintain Academic TranscriptsProcess transcript requests for current and former students. This includes locating student records and the reproduction of student transcripts via the student information system, photocopy, or digital records.Maintain the integrity of student academic records by verifying, updating, and correcting all information as directed.Data EntryRegister students for courses and process drop/add forms.Maintain student demographics by correcting and/or updating address changes, name changes, program changes, entry dates, and all other information related to student records.Image Student FilesScan documents into student files in the imaging system.Organize student files and prepare them for imaging.Use scanning equipment to image and index documents.Verify the integrity of the information.Retrieve documents from the imaging system for students and staff.Operate Office MachinesOperate personal computer, including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, document imaging system, and other equipment as assigned.Software usage includes Microsoft Office, document imaging and retrieval software, and Microsoft Outlook.Work independentlyWork independently with little or no supervision at times.Solve problems and provide direction.Training staffProvides general training and direction as assigned.Promote a Culture of BelongingSupport and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College's policies and programming related to access, fair employment, and equal opportunities for all.
Marginal Functions - Provide orientation and training to others, as assigned.Participates in selected staff and professional development activities.Perform other related duties within the division/program as assigned.May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.Perform other College functions and duties as assigned.Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.
Required Knowledge, Skills and Abilities - Ability to work at a desk for extended periods of time, continuously for 2-4 hours, and up to 8 hours.Ability to accurately meet multiple demands and deadlines.Ability to work and communicate with a diverse group of students, staff, and the public.Skill and ability in using business communication and etiquette.Knowledge of and experience in operating a personal computer, database, and spreadsheet software functions.Ability to work as a productive member of a division team using the established practices, procedures, and policies of the college and directives of the supervisor.Knowledge of and experience in basic math and English.Ability to type, use a telephone and voicemail, transport supply items and mail, occasionally lift and carry up to fifty (50) pounds for short distances, and possess mobility within the division and campus.Ability to communicate effectively in writing, in person, and on the phone.Maintain professional and appropriate working relationships with colleagues, students, and visitors.The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Minimum Qualifications - High School graduate orGED.Minimum of two (2) years of administrative experienceorone (1) year of office experienceplusone (1) year of related coursework.
Desired Qualifications - Associate's Degree in Office Professional, Business Administration, Computer Information Technology or related field.
Salary - $17.32 per hour
Benefits - SCCBENDollars Eligible Employees: Full-time status. Regular employees with anFTEof 0.75 or greater will be eligible forSCCBen Dollars. All employees will be required to elect a health insurance option. If the cost of insurance coverage selected by an employee exceeds theSCCBen Dollars available, all additional costs will be withheld from the employee's paycheck. AnySCCBen Dollars that the employee does not elect to use for the purchase of dependent health and dental insurance will be paid to the employee in cash at $0.93 per $1.00 benefit dollar. All amounts paid are subject to withholding for income and employment taxes, but not subject to the College's contribution toward the Retirement Savings Plan Group Retirement Account (GRA).
Schedule - Normal working hours for this full-time regular position are scheduled between 7:30 a.m.and 6:00 p.m., Monday through Thursday, and 7:30 a.m. and 5:00 p.m. on Friday, requiring a minimum of a 40-hour work week, based on a 260-day work calendar. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek
Posting Detail Information
Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.
Open Date - 04/15/2026
Close Date - 04/29/2026
Open Until Filled - No
Special Instructions to Applicants - If accommodation or assistance is needed to complete this application, contact Human Resources at 402-437-2553.
SCC reserves the right to change, modify, or cancel posted positions as appropriate and/or necessary.
Position Title - Administrative Assistant I - Registration & Records - FT
Department - Enrollment/Registration & Records
Location - Lincoln
Job Category - Support Staff
Job Type - FT
Posting Number - 02135
Position Summary Information
General Description of Position - Under the general direction and supervision of the Administrative Director, Registration & Records, and the Associate Director, the Administrative Assistant I provides administrative support to the Registration and Records Office. This includes operating a computer, copy machine, fax machine, telephone, document imaging system, and other equipment as necessary. Serves as a member of the registration team, prepares reports, maintains student records (both paper and imaged), processes and distributes transcripts, and assists students. This is a full-time, regular position.
Essential Functions - Provide Customer Service for the Registration/Records OfficeCommunicate daily, both orally and in writing, with students, campus personnel, instructional staff, and other organization personnel.Communicate with the supervisor in a timely, factual, clear, concise, and meaningful manner.Answer questions from prospective, current, and former students and the general public as related to records and registration.Direct other inquiries to the appropriate office.Prepare, copy, and distribute printed materials.Examples of printed materials are student schedules, transcripts, reports, minutes, and other items related to Registration and Records.Prepare and Maintain Academic TranscriptsProcess transcript requests for current and former students. This includes locating student records and the reproduction of student transcripts via the student information system, photocopy, or digital records.Maintain the integrity of student academic records by verifying, updating, and correcting all information as directed.Data EntryRegister students for courses and process drop/add forms.Maintain student demographics by correcting and/or updating address changes, name changes, program changes, entry dates, and all other information related to student records.Image Student FilesScan documents into student files in the imaging system.Organize student files and prepare them for imaging.Use scanning equipment to image and index documents.Verify the integrity of the information.Retrieve documents from the imaging system for students and staff.Operate Office MachinesOperate personal computer, including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, document imaging system, and other equipment as assigned.Software usage includes Microsoft Office, document imaging and retrieval software, and Microsoft Outlook.Work independentlyWork independently with little or no supervision at times.Solve problems and provide direction.Training staffProvides general training and direction as assigned.Promote a Culture of BelongingSupport and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College's policies and programming related to access, fair employment, and equal opportunities for all.
Marginal Functions - Provide orientation and training to others, as assigned.Participates in selected staff and professional development activities.Perform other related duties within the division/program as assigned.May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.Perform other College functions and duties as assigned.Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.
Required Knowledge, Skills and Abilities - Ability to work at a desk for extended periods of time, continuously for 2-4 hours, and up to 8 hours.Ability to accurately meet multiple demands and deadlines.Ability to work and communicate with a diverse group of students, staff, and the public.Skill and ability in using business communication and etiquette.Knowledge of and experience in operating a personal computer, database, and spreadsheet software functions.Ability to work as a productive member of a division team using the established practices, procedures, and policies of the college and directives of the supervisor.Knowledge of and experience in basic math and English.Ability to type, use a telephone and voicemail, transport supply items and mail, occasionally lift and carry up to fifty (50) pounds for short distances, and possess mobility within the division and campus.Ability to communicate effectively in writing, in person, and on the phone.Maintain professional and appropriate working relationships with colleagues, students, and visitors.The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Minimum Qualifications - High School graduate orGED.Minimum of two (2) years of administrative experienceorone (1) year of office experienceplusone (1) year of related coursework.
Desired Qualifications - Associate's Degree in Office Professional, Business Administration, Computer Information Technology or related field.
Salary - $17.32 per hour
Benefits - SCCBENDollars Eligible Employees: Full-time status. Regular employees with anFTEof 0.75 or greater will be eligible forSCCBen Dollars. All employees will be required to elect a health insurance option. If the cost of insurance coverage selected by an employee exceeds theSCCBen Dollars available, all additional costs will be withheld from the employee's paycheck. AnySCCBen Dollars that the employee does not elect to use for the purchase of dependent health and dental insurance will be paid to the employee in cash at $0.93 per $1.00 benefit dollar. All amounts paid are subject to withholding for income and employment taxes, but not subject to the College's contribution toward the Retirement Savings Plan Group Retirement Account (GRA).
Schedule - Normal working hours for this full-time regular position are scheduled between 7:30 a.m.and 6:00 p.m., Monday through Thursday, and 7:30 a.m. and 5:00 p.m. on Friday, requiring a minimum of a 40-hour work week, based on a 260-day work calendar. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek
Posting Detail Information
Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.
Open Date - 04/15/2026
Close Date - 04/29/2026
Open Until Filled - No
Special Instructions to Applicants - If accommodation or assistance is needed to complete this application, contact Human Resources at 402-437-2553.