Unit Office Clerk - FT
Zippy's, Honolulu, HI, United States
Position Summary
Unit Office Clerk’s work are self‑directed and able to work independently to service management in their main or various Zippy’s store locations! Individuals in these Unit Office Clerk roles are responsible for accurately verifying, receiving and consolidating sales and cash information in preparation of the daily deposit. Additional general duties include processing invoices, assisting the managers with employee files and posting of information from various departments on store bulletin boards.
Company Benefits
Paid Time Off Accrual
Free Employee Meals
Employee Discounts
Medical, Vision & Dental Plans
Company Matched 401 9k)
Incentive & Rewards Programs
Employee Assistance & Wellness Program
Unit Office Clerk Essential Functions
Counts and balances the deposit, prepares starting trays and completes all related paperwork concerning the deposit, coupons and reports; reports all large shortages immediately to the Loss Prevention department.
Balances the end of day sales reports, credit card reports, and gift card reports from the POS registers and the end of day cash reports from the validator safes.
Inputs and balances all sales reconciliation data and sends the file daily to the Administrative Office.
Initiates any miscellaneous reports from the register as designated by the Administrative Office and does maintenance or programming on the register and validator safes as required (price changes, inputting/deleting cashiers/servers).
For restaurant stores, also inputs and balances sales and tips data in the employee timecard file prior to exporting.
Unit Office Clerk Other Functions
Checks in and posts deliveries for goods received onto the daily inventory as required by store. Checks pricing discrepancies on invoices for deliveries received.
Orders supplies for the office as required and ensures that an ample supply is always available at the store.
Prints and posts all incoming notices for employees and types any other notices prepared by the Store Manager. Maintains the bulletin boards in a neat and appealing manner.
Maintains the necessary files at the unit office and keeps the office neat and organized.
Performs Front‑of‑the‑House duties as required by store and handles all clerical responsibilities within the scope of their duties.
At specified stores, will be assigned to handle all office responsibilities at multiple stores daily; traveling between the stores will be required.
Performs other duties as assigned by management, including and not limited to answering phone inquiries and taking phone orders.
Requirements
Scheduling
Available to work as early as 6:00 am and stay until work is complete; earlier start times may be required as needed
Full‑time clerks must be available Monday – Friday, holidays, occasional weekends
Part‑time clerks must be available Saturday/Sunday and holidays
May be asked to fill shifts at other locations
Physical Ability
Able to lift about 10 to 20 pounds
Able to handle bending and squatting
Walking and standing up to 4 to 5 hours per day
Mental Ability
Numerically inclined
Analytical capabilities
Problem solving ability
Pre‑Employment Requirements
Must pass drug screening test
Completing a drug test and yielding passing results
Environmental Conditions
Working in restaurant/fast food environment and in a small enclosed office
Education
High School Diploma or equivalent preferred
Experience
Prior cash handling and balancing background helpful
Desired Skills
10‑key by touch
Typing skills, 35 to 40 words per minute
Computer skills
Desired Attributes
Accurate with cash handling
Accurate with numbers
Ability to plan/organize
Ability to handle confidential information
Ability to multi‑task and handle numerous interruptions
Good customer service (internal and external)
Disclaimer
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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Unit Office Clerk’s work are self‑directed and able to work independently to service management in their main or various Zippy’s store locations! Individuals in these Unit Office Clerk roles are responsible for accurately verifying, receiving and consolidating sales and cash information in preparation of the daily deposit. Additional general duties include processing invoices, assisting the managers with employee files and posting of information from various departments on store bulletin boards.
Company Benefits
Paid Time Off Accrual
Free Employee Meals
Employee Discounts
Medical, Vision & Dental Plans
Company Matched 401 9k)
Incentive & Rewards Programs
Employee Assistance & Wellness Program
Unit Office Clerk Essential Functions
Counts and balances the deposit, prepares starting trays and completes all related paperwork concerning the deposit, coupons and reports; reports all large shortages immediately to the Loss Prevention department.
Balances the end of day sales reports, credit card reports, and gift card reports from the POS registers and the end of day cash reports from the validator safes.
Inputs and balances all sales reconciliation data and sends the file daily to the Administrative Office.
Initiates any miscellaneous reports from the register as designated by the Administrative Office and does maintenance or programming on the register and validator safes as required (price changes, inputting/deleting cashiers/servers).
For restaurant stores, also inputs and balances sales and tips data in the employee timecard file prior to exporting.
Unit Office Clerk Other Functions
Checks in and posts deliveries for goods received onto the daily inventory as required by store. Checks pricing discrepancies on invoices for deliveries received.
Orders supplies for the office as required and ensures that an ample supply is always available at the store.
Prints and posts all incoming notices for employees and types any other notices prepared by the Store Manager. Maintains the bulletin boards in a neat and appealing manner.
Maintains the necessary files at the unit office and keeps the office neat and organized.
Performs Front‑of‑the‑House duties as required by store and handles all clerical responsibilities within the scope of their duties.
At specified stores, will be assigned to handle all office responsibilities at multiple stores daily; traveling between the stores will be required.
Performs other duties as assigned by management, including and not limited to answering phone inquiries and taking phone orders.
Requirements
Scheduling
Available to work as early as 6:00 am and stay until work is complete; earlier start times may be required as needed
Full‑time clerks must be available Monday – Friday, holidays, occasional weekends
Part‑time clerks must be available Saturday/Sunday and holidays
May be asked to fill shifts at other locations
Physical Ability
Able to lift about 10 to 20 pounds
Able to handle bending and squatting
Walking and standing up to 4 to 5 hours per day
Mental Ability
Numerically inclined
Analytical capabilities
Problem solving ability
Pre‑Employment Requirements
Must pass drug screening test
Completing a drug test and yielding passing results
Environmental Conditions
Working in restaurant/fast food environment and in a small enclosed office
Education
High School Diploma or equivalent preferred
Experience
Prior cash handling and balancing background helpful
Desired Skills
10‑key by touch
Typing skills, 35 to 40 words per minute
Computer skills
Desired Attributes
Accurate with cash handling
Accurate with numbers
Ability to plan/organize
Ability to handle confidential information
Ability to multi‑task and handle numerous interruptions
Good customer service (internal and external)
Disclaimer
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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