Secretary (OA)
US Department of Veterans Affairs, Hampton, VA, United States
Job Title
Secretary (OA)
Major Duties
Major duties to include but not limited to the following:
Receives telephone calls and greets visitors to the office
Acts as liaison to other managers and staff within and outside the organization
Maintains a master chronological list containing the names and background information of recurrent civilian dignitaries, Federal, state, and county community leaders, and local affiliated organizations' correspondents in the surrounding communities
Ensures correspondence conforms to regulations and special policies of the Medical Center, is in proper format, contains correct grammar, and if applicable, that staff coordination has been completed
Returns inadequate transmissions to the sender; attaches previous correspondence and background information to incoming correspondence
Serves as liaison between the management staff and ADPCS by providing accurate, timely information, advice on procedures, reports, requirements and other matters necessary to implement policies, directives, and instructions for the VAMC
Plans and directs office procedures and formulates instructions for implementation of new office procedures
Conducts training sessions for clerical and administrative personnel.
Records, transcribes, and edits the minutes of various meetings, boards and councils
Prepares the minutes for distribution, singling out the action items, and follows up as required
Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices
Arranges schedules of visits and transportation, prepares orders, arranges hotel reservations, equipment requirements, speaking topics, notifies organizations and officials to be visited
Maintains timecards for staff members under the Executive's Time and Leave codes, and ensures accuracy and timeliness of postings
Obtains and monitors the use of services, supplies, or equipment for the office
Functions as the ADP Coordinator for the service, which includes troubleshooting PC, telephone, and fax problems, and submits work orders, as appropriate, for problems that employees cannot resolve
Performs other related duties as assigned
Work Schedule
Full Time, 8:00AM-4:30PM, Monday- Friday
Position Description/PD#:
Secretary (OA) / PD027650
Relocation/Recruitment Incentives:
Not authorized.
Financial Disclosure Report:
Not required.
Secretary (OA)
Major Duties
Major duties to include but not limited to the following:
Receives telephone calls and greets visitors to the office
Acts as liaison to other managers and staff within and outside the organization
Maintains a master chronological list containing the names and background information of recurrent civilian dignitaries, Federal, state, and county community leaders, and local affiliated organizations' correspondents in the surrounding communities
Ensures correspondence conforms to regulations and special policies of the Medical Center, is in proper format, contains correct grammar, and if applicable, that staff coordination has been completed
Returns inadequate transmissions to the sender; attaches previous correspondence and background information to incoming correspondence
Serves as liaison between the management staff and ADPCS by providing accurate, timely information, advice on procedures, reports, requirements and other matters necessary to implement policies, directives, and instructions for the VAMC
Plans and directs office procedures and formulates instructions for implementation of new office procedures
Conducts training sessions for clerical and administrative personnel.
Records, transcribes, and edits the minutes of various meetings, boards and councils
Prepares the minutes for distribution, singling out the action items, and follows up as required
Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices
Arranges schedules of visits and transportation, prepares orders, arranges hotel reservations, equipment requirements, speaking topics, notifies organizations and officials to be visited
Maintains timecards for staff members under the Executive's Time and Leave codes, and ensures accuracy and timeliness of postings
Obtains and monitors the use of services, supplies, or equipment for the office
Functions as the ADP Coordinator for the service, which includes troubleshooting PC, telephone, and fax problems, and submits work orders, as appropriate, for problems that employees cannot resolve
Performs other related duties as assigned
Work Schedule
Full Time, 8:00AM-4:30PM, Monday- Friday
Position Description/PD#:
Secretary (OA) / PD027650
Relocation/Recruitment Incentives:
Not authorized.
Financial Disclosure Report:
Not required.