Secretary to Assistant Principal- HS
Perry Township School District, Indianapolis, IN, United States
Secretary to Assistant Principals
Position Purpose: To assist the 4 Assistant Principals to assure the smooth and efficient operation of the administration office.
Essential Job Functions:
Maintains spreadsheet is accurate daily with what staff members are out, their classes, and what guest teacher is covering
Ensures that the staff member has entered their time off correctly in Frontline to be able to get a guest teacher and properly paid time off
Calls and texts guest teachers to try and get coverage when positions have not been filled
Guest teacher packets that include daily schedule, instructions for the classroom, attendance forms, and room rosters
Ensures that all certified staff time is entered correctly in Frontline and matches payroll records
Collects all time-off sheets and ensures requested time off matches payroll records
In addition to working all school days, this position also covers the 1st week of Fall and Spring Break, along with 2-3 weeks of coverage over Summer Break
Explains parking rules to students and works with administration and Perry Township Police Department as needed
Manage the daily temporary ID stickers for students who do not have their school issued ID/lanyard. Assign appropriate discipline associated with multiple temporary ID stickers
Prepare invitation letters for our Homecoming parade. Make contact with each club/sport/team/elementary schools inviting them to participate in our parade
Create/update the Master Schedule for teachers for each semester that is shared via Google spreadsheet to the staff
Point person for Document Retention. Complete Supervision of Activities claim forms for staff and forward to Payroll at the end of each semester
Create/update information sheets for staff; Check-Off Sheet, Staff Phone List, Staff Room Assignments, name plates, fire/tornadoes signs for rooms
Collect and send Payroll claim forms to PTEC Payroll. Collect permission forms for school dances and enter names on a Google form
Helping students that are dress coded and entering their discipline in Skyward. Assist students with 1 time bus waivers. Manage student office workers. Lost and found management
Constant support to all Assistant Principals and also guidance counselors when needed. Send home letters to families of suspended students. Write passes for students that need to be seen by the Assistant Principals and guidance counselors
Answer phone calls for Team Offices. Print class rosters for guest teachers. Print Early Release Passes on Fridays for juniors and seniors. Assists other Admin. Office Assistants as needed
Assist with other duties as assigned
Equipment Use: Standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone
Travel Requirements: Travel to school district buildings and professional meetings as required
Pay Rate: $17.85 per hour. Work Schedule: 8 hours per day. 220 days per year.
Knowledge, Skills and Abilities:
Clerical skills: Typing Filing Record keeping
Computer skills Date management Proficient in Word and Excel
Receptionist skills. Good oral and written communication skills. Purchasing and Payroll Experience.
The ability to manage several projects.
Physical and Mental Demands, Work Hazards:
Physical Requirement Percentage of Time:
Seldom = Less than 25%
Occasional = 26 to 50%
Often = 51 to 75%
Very Frequent = Greater than 75%
Physical Requirement:
Seldom Ability to stand for extended periods of time.
Seldom Ability to lift 25 pounds.
Seldom Ability to carry 25 pounds.
Often Ability to work at a desk, conference table or in meetings of various configurations.
Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.
Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation.
Very Frequent Ability to operate job-related equipment.
Very Frequent Ability to reach in all directions.
License/ Registration/ Certification: N/A
Education: High School Diploma or GED. Experience: Prior secretarial experience is preferred.
FLSA Status: Non-Exempt
Position Purpose: To assist the 4 Assistant Principals to assure the smooth and efficient operation of the administration office.
Essential Job Functions:
Maintains spreadsheet is accurate daily with what staff members are out, their classes, and what guest teacher is covering
Ensures that the staff member has entered their time off correctly in Frontline to be able to get a guest teacher and properly paid time off
Calls and texts guest teachers to try and get coverage when positions have not been filled
Guest teacher packets that include daily schedule, instructions for the classroom, attendance forms, and room rosters
Ensures that all certified staff time is entered correctly in Frontline and matches payroll records
Collects all time-off sheets and ensures requested time off matches payroll records
In addition to working all school days, this position also covers the 1st week of Fall and Spring Break, along with 2-3 weeks of coverage over Summer Break
Explains parking rules to students and works with administration and Perry Township Police Department as needed
Manage the daily temporary ID stickers for students who do not have their school issued ID/lanyard. Assign appropriate discipline associated with multiple temporary ID stickers
Prepare invitation letters for our Homecoming parade. Make contact with each club/sport/team/elementary schools inviting them to participate in our parade
Create/update the Master Schedule for teachers for each semester that is shared via Google spreadsheet to the staff
Point person for Document Retention. Complete Supervision of Activities claim forms for staff and forward to Payroll at the end of each semester
Create/update information sheets for staff; Check-Off Sheet, Staff Phone List, Staff Room Assignments, name plates, fire/tornadoes signs for rooms
Collect and send Payroll claim forms to PTEC Payroll. Collect permission forms for school dances and enter names on a Google form
Helping students that are dress coded and entering their discipline in Skyward. Assist students with 1 time bus waivers. Manage student office workers. Lost and found management
Constant support to all Assistant Principals and also guidance counselors when needed. Send home letters to families of suspended students. Write passes for students that need to be seen by the Assistant Principals and guidance counselors
Answer phone calls for Team Offices. Print class rosters for guest teachers. Print Early Release Passes on Fridays for juniors and seniors. Assists other Admin. Office Assistants as needed
Assist with other duties as assigned
Equipment Use: Standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone
Travel Requirements: Travel to school district buildings and professional meetings as required
Pay Rate: $17.85 per hour. Work Schedule: 8 hours per day. 220 days per year.
Knowledge, Skills and Abilities:
Clerical skills: Typing Filing Record keeping
Computer skills Date management Proficient in Word and Excel
Receptionist skills. Good oral and written communication skills. Purchasing and Payroll Experience.
The ability to manage several projects.
Physical and Mental Demands, Work Hazards:
Physical Requirement Percentage of Time:
Seldom = Less than 25%
Occasional = 26 to 50%
Often = 51 to 75%
Very Frequent = Greater than 75%
Physical Requirement:
Seldom Ability to stand for extended periods of time.
Seldom Ability to lift 25 pounds.
Seldom Ability to carry 25 pounds.
Often Ability to work at a desk, conference table or in meetings of various configurations.
Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.
Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation.
Very Frequent Ability to operate job-related equipment.
Very Frequent Ability to reach in all directions.
License/ Registration/ Certification: N/A
Education: High School Diploma or GED. Experience: Prior secretarial experience is preferred.
FLSA Status: Non-Exempt