Data Coordinator II
Advanced Clinical, Santa Clara, CA, United States
Overview
We are currently searching for a skilled professional to join a well-known client’s team as a Data Coordinator II in Santa Clara, CA. The Data Coordinator will support laboratory operations by managing calibration records, coordinating vendor services, and maintaining asset data systems. This role is critical to ensuring equipment compliance, data integrity, and operational efficiency within a regulated environment, making it an excellent opportunity for detail-oriented professionals in the life sciences industry.
Responsibilities
Administer calibration program activities, including issuing recall reports for precision measurement and test equipment
Initiate and track quality investigation records for out-of-tolerance instruments
Coordinate service scheduling between external vendors and internal stakeholders for onsite calibration and maintenance activities
Maintain and update electronic and physical calibration records for laboratory instruments and equipment
Review and process calibration, commissioning, and validation documentation for accuracy and compliance
Perform data entry and management within asset management systems (e.g., Blue Mountain RAM, SAP, ASPIRE)
Generate routine calibration and maintenance status reports and dashboards
Induct and track assets across multiple asset management platforms
Manage shipping, receiving, and tracking of laboratory instruments sent to external vendors for calibration
Track purchase orders, costs, and related metrics associated with calibration and maintenance activities
Escort external vendors within controlled laboratory environments as required
Support internal and external audits by providing accurate documentation and records
Contribute to projects involving data analysis, KPI tracking, dashboard creation, and reporting
Perform additional administrative and operational tasks as assigned
Experience
Minimum of 5+ years of experience in biopharmaceutical, biotechnology, or medical device industry required
Experience with asset management systems (e.g., Blue Mountain RAM, SAP, or similar) highly preferred
Experience supporting calibration, qualification, or laboratory instrumentation processes preferred
Experience with data tracking, reporting, and KPI development preferred
Education
Minimum of an Associate’s or Bachelor’s Degree in a scientific, technical, or related field required
To be a best-fit your strengths must include:
Strong organizational skills with the ability to manage large volumes of data and documentation
High attention to detail and commitment to data accuracy and compliance
Proficiency in Microsoft Office (especially Excel) and Google Suite (e.g., Google Sheets)
Strong written and verbal communication skills
Ability to coordinate across multiple stakeholders, including vendors and internal teams
Ability to manage multiple priorities in a fast-paced, regulated environment
Analytical mindset with the ability to track, interpret, and report data trends
Familiarity with laboratory operations and equipment management processes
Benefits
Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.
Advanced Group is committed to diversity and inclusion in every part of our organization. Advanced Group provides employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact accommodationrequest@advancedgroup.com.
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We are currently searching for a skilled professional to join a well-known client’s team as a Data Coordinator II in Santa Clara, CA. The Data Coordinator will support laboratory operations by managing calibration records, coordinating vendor services, and maintaining asset data systems. This role is critical to ensuring equipment compliance, data integrity, and operational efficiency within a regulated environment, making it an excellent opportunity for detail-oriented professionals in the life sciences industry.
Responsibilities
Administer calibration program activities, including issuing recall reports for precision measurement and test equipment
Initiate and track quality investigation records for out-of-tolerance instruments
Coordinate service scheduling between external vendors and internal stakeholders for onsite calibration and maintenance activities
Maintain and update electronic and physical calibration records for laboratory instruments and equipment
Review and process calibration, commissioning, and validation documentation for accuracy and compliance
Perform data entry and management within asset management systems (e.g., Blue Mountain RAM, SAP, ASPIRE)
Generate routine calibration and maintenance status reports and dashboards
Induct and track assets across multiple asset management platforms
Manage shipping, receiving, and tracking of laboratory instruments sent to external vendors for calibration
Track purchase orders, costs, and related metrics associated with calibration and maintenance activities
Escort external vendors within controlled laboratory environments as required
Support internal and external audits by providing accurate documentation and records
Contribute to projects involving data analysis, KPI tracking, dashboard creation, and reporting
Perform additional administrative and operational tasks as assigned
Experience
Minimum of 5+ years of experience in biopharmaceutical, biotechnology, or medical device industry required
Experience with asset management systems (e.g., Blue Mountain RAM, SAP, or similar) highly preferred
Experience supporting calibration, qualification, or laboratory instrumentation processes preferred
Experience with data tracking, reporting, and KPI development preferred
Education
Minimum of an Associate’s or Bachelor’s Degree in a scientific, technical, or related field required
To be a best-fit your strengths must include:
Strong organizational skills with the ability to manage large volumes of data and documentation
High attention to detail and commitment to data accuracy and compliance
Proficiency in Microsoft Office (especially Excel) and Google Suite (e.g., Google Sheets)
Strong written and verbal communication skills
Ability to coordinate across multiple stakeholders, including vendors and internal teams
Ability to manage multiple priorities in a fast-paced, regulated environment
Analytical mindset with the ability to track, interpret, and report data trends
Familiarity with laboratory operations and equipment management processes
Benefits
Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.
Advanced Group is committed to diversity and inclusion in every part of our organization. Advanced Group provides employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact accommodationrequest@advancedgroup.com.
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