Secretary - Guidance/Counseling Department (Lee's Summit HS)
Lee's Summit R-7 School District, Lone Jack, MO, United States
Secretary - Guidance/Counseling Department
The job of Secretary - Guidance/Counseling Department was established for the purpose of providing a variety of secretarial support to assigned administrators and/or department; establishing and maintaining department records; coordinating assigned projects, and compiling and distributing a wide variety of material and reports.
Essential Functions
Compiles data for the purpose of preparing reports or processing requests.
Coordinates assigned projects and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Maintains inventory of supplies and materials for the purpose of ensuring items' availability.
Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing a written reference, and/or conveying information.
Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
Researches assigned topics for the purpose of providing information that addresses school operations.
Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge, and Abilities
Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.
Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards.
Ability is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes, and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data, and utilize job-related equipment. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines, and problem-solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data, and working in multiple locations (by assignment).
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget.
The utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.
Experience
Job related experience is required.
Education
High School diploma or equivalent.
Clearances
Criminal Justice Fingerprint/Background Clearance
The job of Secretary - Guidance/Counseling Department was established for the purpose of providing a variety of secretarial support to assigned administrators and/or department; establishing and maintaining department records; coordinating assigned projects, and compiling and distributing a wide variety of material and reports.
Essential Functions
Compiles data for the purpose of preparing reports or processing requests.
Coordinates assigned projects and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Maintains inventory of supplies and materials for the purpose of ensuring items' availability.
Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing a written reference, and/or conveying information.
Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
Researches assigned topics for the purpose of providing information that addresses school operations.
Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge, and Abilities
Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.
Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards.
Ability is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes, and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data, and utilize job-related equipment. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines, and problem-solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data, and working in multiple locations (by assignment).
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget.
The utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.
Experience
Job related experience is required.
Education
High School diploma or equivalent.
Clearances
Criminal Justice Fingerprint/Background Clearance