Executive Assistant
Intertape Polymer Group, Sarasota, FL, United States
100 Paramount Dr, Sarasota, FL 34232, USA
Job Description
At IPG, we are more than just a global leader in packaging and protective solutions. We value safety, people, passion, integrity, performance, and teamwork. We are expanding our global team and looking for talented individuals.
Position Description
Title:
Executive Assistant to the CEO and SVP of Operations
Immediate Supervisor:
SVP of Operations
Status:
Exempt
Position Purpose:
We are looking for a highly organized, fiercely proactive Executive Assistant (EA) to support the CEO and SVP of Operations. Support smooth administrative operations across various functions by coordinating meetings, assisting with corporate events, and ensuring timely completion of key reports. Anticipate needs, protect executive time, manage email inboxes, and calendar management.
Principal Accountabilities
Coordinate travel arrangements, manage travel logistics, update travel logs, process expenses, and prepare expense reports for the CEO and SVP.
Plan, schedule, and coordinate corporate events, including holiday dinners, team‑building activities, conferences, seminars, and other internal/external gatherings.
Assist teams in the completion and submission of new forms, coding, and review processes.
Provide general administrative support as needed, including handling ad‑hoc projects and assisting with various tasks across departments.
For the SVP
Email management: Triage, draft responses, flag action items, and reduce noise.
Calendar orchestration: Resolve conflicts, build in dedicated “Work” time, set boundaries.
Learn his priorities, preferences, and pet peeves.
Remind him of key items such as receipts and upcoming events.
Project follow‑up: Track action items from meetings and nudge stakeholders to close loops.
For the CEO
Manage a lighter version of the above: high‑level scheduling, expense reports, and occasional minor tasks.
Resolve calendar conflicts, coordinate joint meetings, and ensure consistent communication.
Who You Are
Proactive to a fault: you don’t wait for instructions; you look around and say, “I can fix that.”
Email ninja: you can process a large amount of emails/day, know what needs response vs. delete, and respond like the executive you support.
Calm under pressure: last‑minute changes don’t rattle you; you pivot yourself without panic.
Discrete as a vault: you will hear things that can’t leave the room.
Essential Skills and Experience
High school diploma or equivalent required; associate's degree or higher preferred.
5+ years of experience in administrative support, preferably in C‑Suite.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Attention to detail and ability to manage multiple projects simultaneously.
Ability to handle confidential and sensitive information.
Strong problem‑solving skills and initiative.
Ability to work independently and as part of a team.
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Job Description
At IPG, we are more than just a global leader in packaging and protective solutions. We value safety, people, passion, integrity, performance, and teamwork. We are expanding our global team and looking for talented individuals.
Position Description
Title:
Executive Assistant to the CEO and SVP of Operations
Immediate Supervisor:
SVP of Operations
Status:
Exempt
Position Purpose:
We are looking for a highly organized, fiercely proactive Executive Assistant (EA) to support the CEO and SVP of Operations. Support smooth administrative operations across various functions by coordinating meetings, assisting with corporate events, and ensuring timely completion of key reports. Anticipate needs, protect executive time, manage email inboxes, and calendar management.
Principal Accountabilities
Coordinate travel arrangements, manage travel logistics, update travel logs, process expenses, and prepare expense reports for the CEO and SVP.
Plan, schedule, and coordinate corporate events, including holiday dinners, team‑building activities, conferences, seminars, and other internal/external gatherings.
Assist teams in the completion and submission of new forms, coding, and review processes.
Provide general administrative support as needed, including handling ad‑hoc projects and assisting with various tasks across departments.
For the SVP
Email management: Triage, draft responses, flag action items, and reduce noise.
Calendar orchestration: Resolve conflicts, build in dedicated “Work” time, set boundaries.
Learn his priorities, preferences, and pet peeves.
Remind him of key items such as receipts and upcoming events.
Project follow‑up: Track action items from meetings and nudge stakeholders to close loops.
For the CEO
Manage a lighter version of the above: high‑level scheduling, expense reports, and occasional minor tasks.
Resolve calendar conflicts, coordinate joint meetings, and ensure consistent communication.
Who You Are
Proactive to a fault: you don’t wait for instructions; you look around and say, “I can fix that.”
Email ninja: you can process a large amount of emails/day, know what needs response vs. delete, and respond like the executive you support.
Calm under pressure: last‑minute changes don’t rattle you; you pivot yourself without panic.
Discrete as a vault: you will hear things that can’t leave the room.
Essential Skills and Experience
High school diploma or equivalent required; associate's degree or higher preferred.
5+ years of experience in administrative support, preferably in C‑Suite.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Attention to detail and ability to manage multiple projects simultaneously.
Ability to handle confidential and sensitive information.
Strong problem‑solving skills and initiative.
Ability to work independently and as part of a team.
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