Sr Meeting & Events Coord.
CBRE, New York, NY, United States
About the Role
As a CBRE Sr. Meeting & Events Coordinator, you will support the planning and on‑site execution of client meetings and events across multiple offices. This role is part of the Workplace Experience function and plays a key role in providing high‑quality service to clients and visitors. You will serve as the primary on‑site point of contact in the New York office and coordinate closely with cross‑functional and vendor partners to ensure smooth event operations.
What You'll Do
Serve as the on‑site coordinator for event operations, supporting all phases of events from setup through completion according to client needs.
Assist in developing event plans and maintaining planning timelines for in‑person and remote events, track progress, and flag issues as they arise.
Prepare and distribute event details, including schedules, vendor orders, and setup instructions, and assist in preparing timelines and floorplans for event flow, setup, and teardown.
Support and facilitate pre‑event planning discussions with clients, including gathering requirements, coordinating vendors, managing catering, A/V needs, and assisting with budget tracking.
Verify pre‑event setup, including room configurations and A/V arrangements, ensuring all details are accurate and ready for use.
Maintain the meeting and events calendar for event spaces and support efficient scheduling and utilization.
Order, track, and maintain inventory of event supplies to ensure availability for upcoming events.
Maintain and grow a network of trusted event vendors, cultivating new relationships to enhance service quality, coverage, and cost efficiency.
Act as the on‑site contact during events, coordinating with workplace teams and vendors. Support food and beverage setup, refreshes, and breakdown to ensure seamless operations.
Help prepare post‑event summaries and assist in tracking costs, documenting feedback, and identifying areas for improvement.
Support reporting related to Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and recurring operational updates.
Assist with maintaining event playbooks, process documentation, and training materials to ensure consistency and operational readiness.
Coordinate with cross‑functional teams, vendors, and external partners to confirm load‑in schedules, setup expectations, and required compliance documentation (e.g., COIs).
Ensure all event activities align with safety, security, and building requirements.
Identify opportunities for operational improvements and share suggestions with leadership.
Solve routine to moderately complex issues by applying established processes and guidelines.
Work on‑site in the client’s New York City office five days a week.
What You’ll Need
Bachelor’s degree preferred and 2–3 years of relevant experience; equivalent experience and education will be considered.
Demonstrated experience managing multiple events simultaneously with competing deadlines.
Experience reviewing, interpreting, and updating event floorplans, including seating layouts, AV placement, traffic flow, and safety considerations, in partnership with Facilities and vendors.
Working knowledge of event coordination processes and the ability to solve moderately complex issues using established procedures.
Ability to assess options and apply sound judgment based on past precedent and technical understanding.
Proficiency in Google Workspace (Docs, Sheets, Slides, etc.).
Strong organizational skills with an eye for detail and a proactive, curious mindset.
Ability to meet physical requirements, including standing, walking, bending, and lifting/carrying 50 lbs or more.
Comfortable with basic math used in budgeting and event cost tracking.
Strong written and verbal communication skills to convey information clearly and professionally.
Experience supporting client‑facing functions and maintaining positive client relationships.
Compensation and Benefits
Competitive pay and benefits including medical, dental, vision, PTO, 401(k), and more that start 1st of the month. Internal advancement is available after the 6‑month mark.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
NY Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum hourly salary for the Sr. Meetings & Events Coordinator position is $33.00, and the maximum is $36.00. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), dental insurance, health insurance, life insurance, and vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity and is committed to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) or +1 866 388 4346 (Canada).
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As a CBRE Sr. Meeting & Events Coordinator, you will support the planning and on‑site execution of client meetings and events across multiple offices. This role is part of the Workplace Experience function and plays a key role in providing high‑quality service to clients and visitors. You will serve as the primary on‑site point of contact in the New York office and coordinate closely with cross‑functional and vendor partners to ensure smooth event operations.
What You'll Do
Serve as the on‑site coordinator for event operations, supporting all phases of events from setup through completion according to client needs.
Assist in developing event plans and maintaining planning timelines for in‑person and remote events, track progress, and flag issues as they arise.
Prepare and distribute event details, including schedules, vendor orders, and setup instructions, and assist in preparing timelines and floorplans for event flow, setup, and teardown.
Support and facilitate pre‑event planning discussions with clients, including gathering requirements, coordinating vendors, managing catering, A/V needs, and assisting with budget tracking.
Verify pre‑event setup, including room configurations and A/V arrangements, ensuring all details are accurate and ready for use.
Maintain the meeting and events calendar for event spaces and support efficient scheduling and utilization.
Order, track, and maintain inventory of event supplies to ensure availability for upcoming events.
Maintain and grow a network of trusted event vendors, cultivating new relationships to enhance service quality, coverage, and cost efficiency.
Act as the on‑site contact during events, coordinating with workplace teams and vendors. Support food and beverage setup, refreshes, and breakdown to ensure seamless operations.
Help prepare post‑event summaries and assist in tracking costs, documenting feedback, and identifying areas for improvement.
Support reporting related to Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and recurring operational updates.
Assist with maintaining event playbooks, process documentation, and training materials to ensure consistency and operational readiness.
Coordinate with cross‑functional teams, vendors, and external partners to confirm load‑in schedules, setup expectations, and required compliance documentation (e.g., COIs).
Ensure all event activities align with safety, security, and building requirements.
Identify opportunities for operational improvements and share suggestions with leadership.
Solve routine to moderately complex issues by applying established processes and guidelines.
Work on‑site in the client’s New York City office five days a week.
What You’ll Need
Bachelor’s degree preferred and 2–3 years of relevant experience; equivalent experience and education will be considered.
Demonstrated experience managing multiple events simultaneously with competing deadlines.
Experience reviewing, interpreting, and updating event floorplans, including seating layouts, AV placement, traffic flow, and safety considerations, in partnership with Facilities and vendors.
Working knowledge of event coordination processes and the ability to solve moderately complex issues using established procedures.
Ability to assess options and apply sound judgment based on past precedent and technical understanding.
Proficiency in Google Workspace (Docs, Sheets, Slides, etc.).
Strong organizational skills with an eye for detail and a proactive, curious mindset.
Ability to meet physical requirements, including standing, walking, bending, and lifting/carrying 50 lbs or more.
Comfortable with basic math used in budgeting and event cost tracking.
Strong written and verbal communication skills to convey information clearly and professionally.
Experience supporting client‑facing functions and maintaining positive client relationships.
Compensation and Benefits
Competitive pay and benefits including medical, dental, vision, PTO, 401(k), and more that start 1st of the month. Internal advancement is available after the 6‑month mark.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
NY Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum hourly salary for the Sr. Meetings & Events Coordinator position is $33.00, and the maximum is $36.00. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), dental insurance, health insurance, life insurance, and vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity and is committed to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) or +1 866 388 4346 (Canada).
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