Accounts Payable Coordinator
Oceanview At Falmouth, Falmouth, ME, United States
Accounts Payable Coordinator
The Accounts Payable Coordinator supports the day-to-day operations of the Finance Office, ensuring all accounting functions are completed accurately and on time to support the preparation of financial statements and analysis reports.
This role requires the ability to manage multiple priorities in a deadline-driven environment while working both independently and collaboratively as part of the financial operations team. The position requires initiative, strong organizational skills, and the ability to take ownership of responsibilities with minimal supervision.
Key Responsibilities
Duties include, but are not limited to:
Perform journal entries and assist with month-end close for Accounts Payable and Accounts Receivable
Maintain confidentiality of all financial and resident information
Process bank transfers, perform bank reconciliations, and manage bi-weekly payroll funding
Enter, print, and obtain signatures on accounts payable checks
Prepare account analyses and review financial statements for budget variances
Process HUD replacement reserve requests and sales tax returns
Assist the Director of Financial Operations with audit preparation, including schedules and supporting documentation
Complete special projects as assigned
Prepare resale and new construction closing statements
Provide backup support for Accounting Coordinators and Payroll Coordinator during absences
Maintain office supply levels and perform filing, scanning, and secure document shredding
Requirements
Minimum of one (1) year of accounting or financial experience in a private-sector environment or a degree in accounting. (multi-entity experience preferred)
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Strong organizational and time management skills with the ability to multitask
Demonstrated problem-solving skills with sound judgment and initiative
Professional demeanor with strong attention to detail
Effective interpersonal skills and ability to work collaboratively
Excellent verbal and written communication skills
Intermediate proficiency in Microsoft Word, Excel, and Outlook
Experience with Yardi software preferred, but not required
Schedule
MondayFriday, 8:30 AM 5:00 PM
Flexibility required to meet deadlines
The Accounts Payable Coordinator supports the day-to-day operations of the Finance Office, ensuring all accounting functions are completed accurately and on time to support the preparation of financial statements and analysis reports.
This role requires the ability to manage multiple priorities in a deadline-driven environment while working both independently and collaboratively as part of the financial operations team. The position requires initiative, strong organizational skills, and the ability to take ownership of responsibilities with minimal supervision.
Key Responsibilities
Duties include, but are not limited to:
Perform journal entries and assist with month-end close for Accounts Payable and Accounts Receivable
Maintain confidentiality of all financial and resident information
Process bank transfers, perform bank reconciliations, and manage bi-weekly payroll funding
Enter, print, and obtain signatures on accounts payable checks
Prepare account analyses and review financial statements for budget variances
Process HUD replacement reserve requests and sales tax returns
Assist the Director of Financial Operations with audit preparation, including schedules and supporting documentation
Complete special projects as assigned
Prepare resale and new construction closing statements
Provide backup support for Accounting Coordinators and Payroll Coordinator during absences
Maintain office supply levels and perform filing, scanning, and secure document shredding
Requirements
Minimum of one (1) year of accounting or financial experience in a private-sector environment or a degree in accounting. (multi-entity experience preferred)
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Strong organizational and time management skills with the ability to multitask
Demonstrated problem-solving skills with sound judgment and initiative
Professional demeanor with strong attention to detail
Effective interpersonal skills and ability to work collaboratively
Excellent verbal and written communication skills
Intermediate proficiency in Microsoft Word, Excel, and Outlook
Experience with Yardi software preferred, but not required
Schedule
MondayFriday, 8:30 AM 5:00 PM
Flexibility required to meet deadlines