Business Office Associate
Red Shift, Canaan, NY, United States
Business Office Assistant
Our client, located near Canaan, NY is seeking a Business Office Assistant to join its administrative team. This is a full-time, on-site position offering a great opportunity for a detail-oriented and highly organized individual to contribute to the daily financial operations of a mission-driven organization.
Reporting to the Director of Finance, the Business Office Assistant will provide support in multiple areas including bookkeeping, accounting, payroll, accounts payable and receivable, and general administrative functions. This role is ideal for someone with strong accounting knowledge, excellent computer skills (especially in QuickBooks and Google Suite), and the ability to thrive in a dynamic, collaborative environment.
Responsibilities of the Business Office Assistant will include:
Assist in managing daily financial transactions including billing, receivables, payables, and cash flow
Handle check and cash processing, prepare bank reconciliations, and assist with payroll
Support audit preparation by compiling financial data and documentation
Ensure compliance with tax laws and filing requirements at the local, state, and federal levels
Generate reports for accreditation and regulatory organizations as needed
Process and verify invoices and purchase requisitions
Manage vendor accounts and maintain accurate records
Reconcile credit card statements and ensure appropriate expense allocations
Manage billing and collections, including communication with clients
Maintain accurate records of contracts, cash receipts, and accounts
Assist in maintaining payroll records and processing payroll when needed
Support preparation of manual checks and benefit disclosures
Maintain documentation such as employee agreements and 403(b) compliance records
Distribute departmental budgets and manage incoming/outgoing mail for the Business Office
Maintain filing systems, organize documents, and ensure accurate recordkeeping
Respond to inquiries from clients regarding billing and account information
Our client, located near Canaan, NY is seeking a Business Office Assistant to join its administrative team. This is a full-time, on-site position offering a great opportunity for a detail-oriented and highly organized individual to contribute to the daily financial operations of a mission-driven organization.
Reporting to the Director of Finance, the Business Office Assistant will provide support in multiple areas including bookkeeping, accounting, payroll, accounts payable and receivable, and general administrative functions. This role is ideal for someone with strong accounting knowledge, excellent computer skills (especially in QuickBooks and Google Suite), and the ability to thrive in a dynamic, collaborative environment.
Responsibilities of the Business Office Assistant will include:
Assist in managing daily financial transactions including billing, receivables, payables, and cash flow
Handle check and cash processing, prepare bank reconciliations, and assist with payroll
Support audit preparation by compiling financial data and documentation
Ensure compliance with tax laws and filing requirements at the local, state, and federal levels
Generate reports for accreditation and regulatory organizations as needed
Process and verify invoices and purchase requisitions
Manage vendor accounts and maintain accurate records
Reconcile credit card statements and ensure appropriate expense allocations
Manage billing and collections, including communication with clients
Maintain accurate records of contracts, cash receipts, and accounts
Assist in maintaining payroll records and processing payroll when needed
Support preparation of manual checks and benefit disclosures
Maintain documentation such as employee agreements and 403(b) compliance records
Distribute departmental budgets and manage incoming/outgoing mail for the Business Office
Maintain filing systems, organize documents, and ensure accurate recordkeeping
Respond to inquiries from clients regarding billing and account information