QuickBooks Bookkeeper/Administrative Assistant (Full Time, In Office)
No-Resistance Consulting Group, Birmingham, AL, United States
QuickBooks-Proficient Bookkeeper
We are seeking an experienced QuickBooks-proficient bookkeeper to manage day-to-day accounting functions while also providing administrative and office support. This is a full-time, in-office position with approximately 20 hours per week dedicated to bookkeeping, with the remaining time supporting general administrative and operational needs.
QuickBooks experience is the most critical qualification for this role.
Primary responsibilities (bookkeeping priority focus):
Daily transaction entry and categorization in QuickBooks
Accounts payable and accounts receivable management
Bank and credit card reconciliations
Month-end close support and financial reporting
Coordination with CPA/accountant as needed
Maintaining clean, audit-ready books
Secondary responsibilities (administrative support):
General office administration and organization
Scheduling, correspondence, and document management
Vendor coordination and invoice tracking
Basic operational support to leadership and staff
Required qualifications:
2+ years of hands-on QuickBooks experience (required)
Strong understanding of bookkeeping fundamentals
High attention to detail and accuracy
Comfortable working independently and managing deadlines
Proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred qualifications:
Experience supporting a small or growing business
Prior in-office or hybrid accounting/admin role
Familiarity with month-end close processes
Why this role:
Stable, full-time, in-office position
Clear division between bookkeeping and admin responsibilities
Opportunity to become a trusted operational partner to leadership
Competitive pay for the Birmingham market
We are seeking an experienced QuickBooks-proficient bookkeeper to manage day-to-day accounting functions while also providing administrative and office support. This is a full-time, in-office position with approximately 20 hours per week dedicated to bookkeeping, with the remaining time supporting general administrative and operational needs.
QuickBooks experience is the most critical qualification for this role.
Primary responsibilities (bookkeeping priority focus):
Daily transaction entry and categorization in QuickBooks
Accounts payable and accounts receivable management
Bank and credit card reconciliations
Month-end close support and financial reporting
Coordination with CPA/accountant as needed
Maintaining clean, audit-ready books
Secondary responsibilities (administrative support):
General office administration and organization
Scheduling, correspondence, and document management
Vendor coordination and invoice tracking
Basic operational support to leadership and staff
Required qualifications:
2+ years of hands-on QuickBooks experience (required)
Strong understanding of bookkeeping fundamentals
High attention to detail and accuracy
Comfortable working independently and managing deadlines
Proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred qualifications:
Experience supporting a small or growing business
Prior in-office or hybrid accounting/admin role
Familiarity with month-end close processes
Why this role:
Stable, full-time, in-office position
Clear division between bookkeeping and admin responsibilities
Opportunity to become a trusted operational partner to leadership
Competitive pay for the Birmingham market