Executive Assistant - Executive Office
University Health, Kansas City, MO, United States
Executive Assistant - Executive Office
We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.
The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.
What You'll Do
Executive & Administrative Support
Manage executive calendars, scheduling meetings and proactively resolving conflicts
Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs
Attend meetings, record minutes, and track follow-up actions
Handle incoming calls, visitors, and correspondence with professionalism
Maintain organized filing systems, including confidential records
Operations & Coordination
Serve as the administrative liaison for committees, leadership, and board-level interactions
Manage travel arrangements and expense reimbursements
Maintain office organization and ensure a productive work environment
Support budgeting, billing, and accounts payable processes
Policy & Compliance Support
Assist in managing and maintaining organizational policies and procedures
Communicate updates, approvals, and deadlines to stakeholders
Ensure timely uploads and tracking of policy documentation
Support survey protocols for external accreditation agencies
Reporting & Data Management
Prepare reports, presentations, and executive communications
Build and maintain spreadsheets, dashboards, and tracking tools
Compile and analyze data for leadership reporting
Additional Responsibilities
Provide cross-coverage for administrative staff as needed
Lead or support special projects with minimal supervision
Promote a culture of quality, safety, compliance, and inclusion
What You Bring
Required Qualifications:
High school diploma or equivalent
4+ years of executive assistant or advanced administrative experience
Strong written and verbal communication skills
Professional presence with a customer-service mindset
Ability to handle confidential information with discretion
Proven ability to manage multiple priorities in a fast-paced environment
Strong organizational and critical thinking skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)
Key Skills & Abilities:
Exceptional attention to detail and accuracy
Ability to work independently and exercise sound judgment
Strong interpersonal skills with the ability to work across all levels of an organization
Experience managing complex schedules and projects simultaneously
Comfort handling sensitive situations with tact and professionalism
Why Join Us
Work closely with executive leadership and gain high-level organizational insight
Be a key contributor to operational excellence and strategic initiatives
Collaborative, mission-driven environment
Opportunities for growth and professional development
We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.
The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.
What You'll Do
Executive & Administrative Support
Manage executive calendars, scheduling meetings and proactively resolving conflicts
Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs
Attend meetings, record minutes, and track follow-up actions
Handle incoming calls, visitors, and correspondence with professionalism
Maintain organized filing systems, including confidential records
Operations & Coordination
Serve as the administrative liaison for committees, leadership, and board-level interactions
Manage travel arrangements and expense reimbursements
Maintain office organization and ensure a productive work environment
Support budgeting, billing, and accounts payable processes
Policy & Compliance Support
Assist in managing and maintaining organizational policies and procedures
Communicate updates, approvals, and deadlines to stakeholders
Ensure timely uploads and tracking of policy documentation
Support survey protocols for external accreditation agencies
Reporting & Data Management
Prepare reports, presentations, and executive communications
Build and maintain spreadsheets, dashboards, and tracking tools
Compile and analyze data for leadership reporting
Additional Responsibilities
Provide cross-coverage for administrative staff as needed
Lead or support special projects with minimal supervision
Promote a culture of quality, safety, compliance, and inclusion
What You Bring
Required Qualifications:
High school diploma or equivalent
4+ years of executive assistant or advanced administrative experience
Strong written and verbal communication skills
Professional presence with a customer-service mindset
Ability to handle confidential information with discretion
Proven ability to manage multiple priorities in a fast-paced environment
Strong organizational and critical thinking skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)
Key Skills & Abilities:
Exceptional attention to detail and accuracy
Ability to work independently and exercise sound judgment
Strong interpersonal skills with the ability to work across all levels of an organization
Experience managing complex schedules and projects simultaneously
Comfort handling sensitive situations with tact and professionalism
Why Join Us
Work closely with executive leadership and gain high-level organizational insight
Be a key contributor to operational excellence and strategic initiatives
Collaborative, mission-driven environment
Opportunities for growth and professional development