Accounting Technician I, II, III
Humboldt County NV, Winnemucca, NV, United States
Accounting Technician
Under general supervision (Accounting Technician I), or moderate to little supervision (Accounting Technician II), performs a variety of bookkeeping and complex clerical accounting duties involving the maintenance of revenue and expenditure journals, and ledgers for such transactions as accounts payable, payroll, accounts receivable and fixed assets; provides technical assistance to clerical staff; performs other work as assigned.
DISTINGUISHING CHARACTERISTICS: Accounting Technician I is the entry-level class in the Accounting Technician series. Initially under close supervision, incumbents learn office, County and Department procedures. As experience is gained, incumbents work more independently within established guidelines. Account Technician II is the skilled level class of this series, fully competent to perform independently a variety of technical accounting functions. Positions are characterized by the presence of generally clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Accounting Technician III is the advanced level in the position series. Positions at the II and III levels are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative and completion of additional education requirements. Positions at the III level are normally filled by a demonstration of advancement in education and work experience from that of a level II position.
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.
Enters employees pay and leave data into computer; runs payroll reports and verifies accuracy; processes payroll checks and direct deposit notices; reconciles insurance billing; prepares and submits retirement reports and all tax related reports; reconciles all deductions, such as wage garnishments and child support payments.
Determines appropriate account coding for transactions; posts transactions to computer system; prepares journal entries; writes checks, receipts, budget augmentations and transfers, and other transaction documents; produces summary reports of transactions using computer systems and manual records; reconciles reports with other records.
Inputs a variety of fiscal and statistical information into the County's computer system.
Prepares billings for landfill services and other County accounts receivable; reviews bills before mailing; adjusts and corrects accounts; makes collection calls and sends late payment notices.
Conducts internal audit on randomly selected expense accounts, researches irregularities and reports findings; prepares work papers for external year-end audit, reconciles accounts, posts financial data to spreadsheets, produces reports, as requested.
Reviews activity and cash reports produced by other staff to verify accuracy; reconciles receivable; balances cash to the general ledger.
Reviews and processes accounts payable for payment checking for compliance with applicable budget, accounting, and other regulations; organizes, prepares and codes invoices; sets up new vendor files and updates vendor list; prepares checks for signature.
Prepares financial statements and quarterly and year-end summary reports; monitors expenditures to assure compliance with budgets; accounts for variances between projected and actual expenditures.
Provides advice and consultation to the County departments to assist in the resolution of accounting questions and problems; investigates and resolves complaints and concerns regarding accounting issues.
Knowledge of record keeping methods and filing systems, including records retention schedules and information storage methods; principals of general accounting and municipal/fund accounting including the Generally Accepted Accounting Principles; English usage, grammar, spelling, and punctuation; business correspondence forms and styles. Ability to perform detailed record keeping work using numerical data and requiring calculations; understand oral and written instructions and policies and independently act upon the instructions and policies; apply the principles of accounting to maintenance of County financial records; organize work to meet deadlines and achieve effective use of staff resources; make appropriate decisions independently and in accordance with established policy; work harmoniously and tactfully with other employees, members of boards and commissions, representatives of organizations conducting business with the County and the general public; compose routine correspondence and narrative reports.
Level I: One (1) year of general clerical experience involving public contact, and preferably, including some financial record keeping. High school diploma or equivalent.
Level II: Three (3) years of experience in an accounting, bookkeeping, or office manager work environment. All requirements of Accounting Technician I and college coursework from an accredited college/university in the following areas: Principles of Accounting I, Business Math or Pre-Calculus Algebra and Business Ethics.
Level III: Six (6) years of experience in an accounting, full charge bookkeeping, or office manager work environment. All requirements of Accounting Technician I & II and an accounting certificate, certified bookkeeper (AIPB), or an A.S. degree in accounting. The accounting certificate and A.S. degree in accounting must have Principles of Accounting Study, Business Emphasized Math and Business Ethics.
Humboldt County is an Equal Employment Opportunity provider in the services it offers.
Under general supervision (Accounting Technician I), or moderate to little supervision (Accounting Technician II), performs a variety of bookkeeping and complex clerical accounting duties involving the maintenance of revenue and expenditure journals, and ledgers for such transactions as accounts payable, payroll, accounts receivable and fixed assets; provides technical assistance to clerical staff; performs other work as assigned.
DISTINGUISHING CHARACTERISTICS: Accounting Technician I is the entry-level class in the Accounting Technician series. Initially under close supervision, incumbents learn office, County and Department procedures. As experience is gained, incumbents work more independently within established guidelines. Account Technician II is the skilled level class of this series, fully competent to perform independently a variety of technical accounting functions. Positions are characterized by the presence of generally clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Accounting Technician III is the advanced level in the position series. Positions at the II and III levels are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative and completion of additional education requirements. Positions at the III level are normally filled by a demonstration of advancement in education and work experience from that of a level II position.
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.
Enters employees pay and leave data into computer; runs payroll reports and verifies accuracy; processes payroll checks and direct deposit notices; reconciles insurance billing; prepares and submits retirement reports and all tax related reports; reconciles all deductions, such as wage garnishments and child support payments.
Determines appropriate account coding for transactions; posts transactions to computer system; prepares journal entries; writes checks, receipts, budget augmentations and transfers, and other transaction documents; produces summary reports of transactions using computer systems and manual records; reconciles reports with other records.
Inputs a variety of fiscal and statistical information into the County's computer system.
Prepares billings for landfill services and other County accounts receivable; reviews bills before mailing; adjusts and corrects accounts; makes collection calls and sends late payment notices.
Conducts internal audit on randomly selected expense accounts, researches irregularities and reports findings; prepares work papers for external year-end audit, reconciles accounts, posts financial data to spreadsheets, produces reports, as requested.
Reviews activity and cash reports produced by other staff to verify accuracy; reconciles receivable; balances cash to the general ledger.
Reviews and processes accounts payable for payment checking for compliance with applicable budget, accounting, and other regulations; organizes, prepares and codes invoices; sets up new vendor files and updates vendor list; prepares checks for signature.
Prepares financial statements and quarterly and year-end summary reports; monitors expenditures to assure compliance with budgets; accounts for variances between projected and actual expenditures.
Provides advice and consultation to the County departments to assist in the resolution of accounting questions and problems; investigates and resolves complaints and concerns regarding accounting issues.
Knowledge of record keeping methods and filing systems, including records retention schedules and information storage methods; principals of general accounting and municipal/fund accounting including the Generally Accepted Accounting Principles; English usage, grammar, spelling, and punctuation; business correspondence forms and styles. Ability to perform detailed record keeping work using numerical data and requiring calculations; understand oral and written instructions and policies and independently act upon the instructions and policies; apply the principles of accounting to maintenance of County financial records; organize work to meet deadlines and achieve effective use of staff resources; make appropriate decisions independently and in accordance with established policy; work harmoniously and tactfully with other employees, members of boards and commissions, representatives of organizations conducting business with the County and the general public; compose routine correspondence and narrative reports.
Level I: One (1) year of general clerical experience involving public contact, and preferably, including some financial record keeping. High school diploma or equivalent.
Level II: Three (3) years of experience in an accounting, bookkeeping, or office manager work environment. All requirements of Accounting Technician I and college coursework from an accredited college/university in the following areas: Principles of Accounting I, Business Math or Pre-Calculus Algebra and Business Ethics.
Level III: Six (6) years of experience in an accounting, full charge bookkeeping, or office manager work environment. All requirements of Accounting Technician I & II and an accounting certificate, certified bookkeeper (AIPB), or an A.S. degree in accounting. The accounting certificate and A.S. degree in accounting must have Principles of Accounting Study, Business Emphasized Math and Business Ethics.
Humboldt County is an Equal Employment Opportunity provider in the services it offers.