Accounting Technician I/II
Sutter County, CA, Yuba City, CA, United States
Accounting Technician
Under direct supervision, performs a variety of technical accounting duties involving the preparation, maintenance, and processing of accounting records and financial transactions; and performs related work as required. This is the entry-level classification in the technical fiscal series. Positions in this class perform a variety of specialized level accounting functions under supervision or review. Incumbents in this position require the ability to work independently. This class is distinguished from the lower class of Account Clerk by the performance of technical accounting duties that require greater knowledge in processing financial and statistical records; explaining County accounting policies and procedures relating to the assigned area of responsibility; and independence in processing financial and statistical accounting transactions. The classification is distinguished from the Account Technician II in that the latter has greater technical knowledge and abilities and exercises more autonomy over assigned duties. Performs a full range of complex tasks and works under direction within a framework of established procedures. At this level, incumbents work with only occasional instruction or assistance. Work is reviewed upon completion and for overall results; involves interpretation of policies, procedures, and guidelines; and may involve the development of recommendations consistent with directives, policies and regulations. This is the journey-level classification in the technical fiscal series. Positions at this level require in-depth specialized knowledge and experience in processing financial and accounting transactions and often exercise independent judgment in the performance of their duties. Work is performed within a broad framework of general policy and is judged primarily on overall results with great latitude in determining work methods and assignment requirements. Employee exercises authority over assignments and make decisions required to complete the work. This class is distinguished from the lower technical class of Account Technician I in the performance of advanced technical accounting duties. It is distinguished from the next higher class of Accountant I in that the latter handles professional accounting duties. Bilingual in Punjabi is preferred but not required. Vacancies may fill at either level I or level II. Candidates need only to apply once; all applications will be screened for the minimum requirements at the highest level they are qualified for. In the case of higher-level vacancies, names from the eligible list will be referred based on qualifying level. For lower-level vacancies, higher level candidates on the eligible list may not be excluded from being referred.
Example of Duties
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other related duties may be required and assigned.
Performs technical accounting tasks in maintaining fiscal records and other reports, including preparing and posting journal and ledger entries. One or more of the following general disciplines may be involved: accounts payable, accounts receivable, fixed assets, general ledger, and/or payroll.
Receives, processes and disburses revenues.
Prepares bank deposits and reconciles bank statements.
Maintains complex accounts and ledgers.
Maintains departmental files and records.
Responds to requests for information or assistance and coordinates accounting activities with other County departments.
Establishes new accounts and funds as needed.
Assists in the preparation, including statistical typing, of budgets, financial statements, schedules, and other statistical and financial reports.
Identifies and resolves problems and inconsistencies, determines corrective entries to maintain accounting controls.
Audits reports and statements to assure accuracy and completion.
Prepares reports allocating overhead and support service costs among programs.
May conduct sales of real and personal property.
May research civil codes and process legal documents and permits.
Performs related duties as assigned.
Minimum Qualifications
Accounting Technician I: Knowledge of: Principles and practices of advanced financial record keeping/bookkeeping; computerized data processing principles; basic accounting principles; modern office procedures and equipment; and basic mathematics. May require knowledge of civil procedures and court filing policies. Ability to: Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting; learn laws, codes and statutes associated with assigned work and apply them appropriately; maintain accurate ledgers and journals; analyze data and draw sound conclusions; reconcile bank statements; work independently; communicate effectively orally and in writing. Education and Experience: Two (2) years of full-time experience equivalent to an Account Clerk with Sutter County; OR Three (3) years of full-time experience working with financial or statistical records OR An associate degree in accounting or business administration from an accredited college with a minimum of 9 semester units in accounting and one (1) year of full-time experience comparable to an Account Clerk in Sutter County; OR Any combination of education and experience that provides equivalent knowledge, skills and abilities.
Accounting Technician II: Knowledge of: Basic principles and practices of financial record keeping; basic governmental accounting principles; modern office equipment and methods including use of computer applications in word processing, spreadsheets, databases and financial applications; accounting methods related to the processing and recording of financial information; principles and practices of routine analytical techniques; customer service principles and problem resolution techniques; Federal, State and local laws, policies and procedures related to area of assignment. Ability to: Understand and interpret principles, procedures, policies, and regulations related to fiscal record keeping and accounting functions; research and compile technical and financial information; make accurate mathematical calculations; maintain ledgers and journals; analyze data, identify and resolve discrepancies; complete and reconcile various accounting statements; work independently in the absence of supervision; communicate clearly and concisely, orally and in writing; work with various cultural and ethnic groups in a tactful and effective manner; establish and maintain cooperative relationships with those contacted in the course of work. Education and Experience: Two (2) years of full-time experience equivalent to an Account Technician I with Sutter County; OR An associate degree in accounting or business administration from an accredited college with a minimum of 9 semester units in accounting and one (1) year of full-time experience equivalent to an Account Technician I with Sutter County; OR Four (4) years of full-time highly responsible accounting support experience involving the review, processing and maintenance of fiscal transactions and accounts or statistical data and records; OR Any combination of education and experience that provides equivalent knowledge, skills and abilities.
Special Requirements
Essential Duties require the following physical skills and work requirements: Requires the ability to maintain mental capacity which allows the capability of exercising sound judgment and rational thinking under varied circumstances; the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; ability to see; ability to hear and communicate orally; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as using a computer, typing, data entry, and/or use of calculators, ten-key adding machine, or use of other office equipment or supplies. Work is primarily performed in an office environment, and the position may require prolonged periods of computer and monitor use. Disaster Service Workers: All Sutter County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and/or County. License or Certificate: This classification may require a valid California driver's license. Recruitment Process The recruitment process for this position includes completing an application and participating in oral interview(s). Please notify the Human Resources Department prior to the final filing date for this position if you believe you have a disability, which would make it difficult to participate in any portion of the recruitment process and would require reasonable accommodation. Sutter County reserves the right to require medical documentation concerning the need for accommodation. Offers of employment are contingent upon investigation of employment history, references, drug testing, medical review/exam and fingerprinting in addition to other appropriate requirements of the position. NOTE: Sutter County utilizes E-Verify to confirm the eligibility of employees to work in the United States. The County of Sutter is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities. Sutter County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.
Under direct supervision, performs a variety of technical accounting duties involving the preparation, maintenance, and processing of accounting records and financial transactions; and performs related work as required. This is the entry-level classification in the technical fiscal series. Positions in this class perform a variety of specialized level accounting functions under supervision or review. Incumbents in this position require the ability to work independently. This class is distinguished from the lower class of Account Clerk by the performance of technical accounting duties that require greater knowledge in processing financial and statistical records; explaining County accounting policies and procedures relating to the assigned area of responsibility; and independence in processing financial and statistical accounting transactions. The classification is distinguished from the Account Technician II in that the latter has greater technical knowledge and abilities and exercises more autonomy over assigned duties. Performs a full range of complex tasks and works under direction within a framework of established procedures. At this level, incumbents work with only occasional instruction or assistance. Work is reviewed upon completion and for overall results; involves interpretation of policies, procedures, and guidelines; and may involve the development of recommendations consistent with directives, policies and regulations. This is the journey-level classification in the technical fiscal series. Positions at this level require in-depth specialized knowledge and experience in processing financial and accounting transactions and often exercise independent judgment in the performance of their duties. Work is performed within a broad framework of general policy and is judged primarily on overall results with great latitude in determining work methods and assignment requirements. Employee exercises authority over assignments and make decisions required to complete the work. This class is distinguished from the lower technical class of Account Technician I in the performance of advanced technical accounting duties. It is distinguished from the next higher class of Accountant I in that the latter handles professional accounting duties. Bilingual in Punjabi is preferred but not required. Vacancies may fill at either level I or level II. Candidates need only to apply once; all applications will be screened for the minimum requirements at the highest level they are qualified for. In the case of higher-level vacancies, names from the eligible list will be referred based on qualifying level. For lower-level vacancies, higher level candidates on the eligible list may not be excluded from being referred.
Example of Duties
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other related duties may be required and assigned.
Performs technical accounting tasks in maintaining fiscal records and other reports, including preparing and posting journal and ledger entries. One or more of the following general disciplines may be involved: accounts payable, accounts receivable, fixed assets, general ledger, and/or payroll.
Receives, processes and disburses revenues.
Prepares bank deposits and reconciles bank statements.
Maintains complex accounts and ledgers.
Maintains departmental files and records.
Responds to requests for information or assistance and coordinates accounting activities with other County departments.
Establishes new accounts and funds as needed.
Assists in the preparation, including statistical typing, of budgets, financial statements, schedules, and other statistical and financial reports.
Identifies and resolves problems and inconsistencies, determines corrective entries to maintain accounting controls.
Audits reports and statements to assure accuracy and completion.
Prepares reports allocating overhead and support service costs among programs.
May conduct sales of real and personal property.
May research civil codes and process legal documents and permits.
Performs related duties as assigned.
Minimum Qualifications
Accounting Technician I: Knowledge of: Principles and practices of advanced financial record keeping/bookkeeping; computerized data processing principles; basic accounting principles; modern office procedures and equipment; and basic mathematics. May require knowledge of civil procedures and court filing policies. Ability to: Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting; learn laws, codes and statutes associated with assigned work and apply them appropriately; maintain accurate ledgers and journals; analyze data and draw sound conclusions; reconcile bank statements; work independently; communicate effectively orally and in writing. Education and Experience: Two (2) years of full-time experience equivalent to an Account Clerk with Sutter County; OR Three (3) years of full-time experience working with financial or statistical records OR An associate degree in accounting or business administration from an accredited college with a minimum of 9 semester units in accounting and one (1) year of full-time experience comparable to an Account Clerk in Sutter County; OR Any combination of education and experience that provides equivalent knowledge, skills and abilities.
Accounting Technician II: Knowledge of: Basic principles and practices of financial record keeping; basic governmental accounting principles; modern office equipment and methods including use of computer applications in word processing, spreadsheets, databases and financial applications; accounting methods related to the processing and recording of financial information; principles and practices of routine analytical techniques; customer service principles and problem resolution techniques; Federal, State and local laws, policies and procedures related to area of assignment. Ability to: Understand and interpret principles, procedures, policies, and regulations related to fiscal record keeping and accounting functions; research and compile technical and financial information; make accurate mathematical calculations; maintain ledgers and journals; analyze data, identify and resolve discrepancies; complete and reconcile various accounting statements; work independently in the absence of supervision; communicate clearly and concisely, orally and in writing; work with various cultural and ethnic groups in a tactful and effective manner; establish and maintain cooperative relationships with those contacted in the course of work. Education and Experience: Two (2) years of full-time experience equivalent to an Account Technician I with Sutter County; OR An associate degree in accounting or business administration from an accredited college with a minimum of 9 semester units in accounting and one (1) year of full-time experience equivalent to an Account Technician I with Sutter County; OR Four (4) years of full-time highly responsible accounting support experience involving the review, processing and maintenance of fiscal transactions and accounts or statistical data and records; OR Any combination of education and experience that provides equivalent knowledge, skills and abilities.
Special Requirements
Essential Duties require the following physical skills and work requirements: Requires the ability to maintain mental capacity which allows the capability of exercising sound judgment and rational thinking under varied circumstances; the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; ability to see; ability to hear and communicate orally; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as using a computer, typing, data entry, and/or use of calculators, ten-key adding machine, or use of other office equipment or supplies. Work is primarily performed in an office environment, and the position may require prolonged periods of computer and monitor use. Disaster Service Workers: All Sutter County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and/or County. License or Certificate: This classification may require a valid California driver's license. Recruitment Process The recruitment process for this position includes completing an application and participating in oral interview(s). Please notify the Human Resources Department prior to the final filing date for this position if you believe you have a disability, which would make it difficult to participate in any portion of the recruitment process and would require reasonable accommodation. Sutter County reserves the right to require medical documentation concerning the need for accommodation. Offers of employment are contingent upon investigation of employment history, references, drug testing, medical review/exam and fingerprinting in addition to other appropriate requirements of the position. NOTE: Sutter County utilizes E-Verify to confirm the eligibility of employees to work in the United States. The County of Sutter is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities. Sutter County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.