Executive Assistant
EisnerAmper LLP, Chicago, IL, United States
Job Description
At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one‑of‑a‑kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.
EisnerAmper is seeking an Executive Assistant to join our Chicago office. This fully in‑office role combines office operations with high‑level administrative support. The ideal candidate is organized, proactive, and professional, with a strong service mindset and a passion for creating a welcoming and efficient environment for clients, guests, and team members.
What it Means to Work for EisnerAmper:
You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry
You will have the flexibility to manage your days in support of our commitment to work/life balance
You will join a culture that has received multiple top "Places to Work" awards
We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions
We understand that embracing our differences is what unites us as a team and strengthens our foundation
Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work
What Work You Will be Responsible For:
Administrative & Client Support
Provide day‑to‑day administrative assistance to the Chicago team, including direct support to partners.
Manage client onboarding: prepare engagement letters and set up new clients
Coordinate client communications, respond to inquiries, and track project timelines to ensure deadlines are met
Prepare and manage Power of Attorney documents and client meeting packets
Draft, route, and track documents via email and DocuSign
Office Operations & Coordination
Serve as the primary point of contact for guests, clients, and internal team members in the Chicago office
Maintain organized client files (digital and physical), manage document intake and storage
Scan, file, and archive documents as needed
Schedule internal and external meetings; manage calendars and meeting logistics
Book travel and process expense reports for team members
Maintain general office organization and support daily operations
Systems & Tools Management
Use and maintain tax workflow tools such as XCM, SafeSend, and DocuSign
Monitor and manage client portal access and user permissions
Work with Microsoft Office Suite and Adobe PDF tools for documentation and communication
Special Projects & Seasonal Support
Assist with special projects and ad hoc administrative tasks
General year‑round support required due to steady volume
Basic Qualifications:
3+ years of experience in office administration or professional services support
Bachelor’s degree or equivalent relevant experience may be considered in lieu of degree
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Preferred/Desired Qualifications:
Experience working in a professional services or accounting firm environment
Knowledge of tools such as TaxCaddy, SafeSend, Practice CS, and ProSystem fx (ProFX) is a plus
Hands‑on experience with DocuSign
High attention to detail and strong sense of urgency
Ability to handle sensitive client information with discretion and professionalism
Strong interpersonal skills; works effectively across all levels, including with Partners
Self‑motivated and able to work both independently and collaboratively
Adaptable in a fast‑paced, dynamic environment
Flexibility to work extended hours during peak periods
EisnerAmper is proud to be a merit‑based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.
Preferred Location:
Chicago
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At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one‑of‑a‑kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.
EisnerAmper is seeking an Executive Assistant to join our Chicago office. This fully in‑office role combines office operations with high‑level administrative support. The ideal candidate is organized, proactive, and professional, with a strong service mindset and a passion for creating a welcoming and efficient environment for clients, guests, and team members.
What it Means to Work for EisnerAmper:
You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry
You will have the flexibility to manage your days in support of our commitment to work/life balance
You will join a culture that has received multiple top "Places to Work" awards
We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions
We understand that embracing our differences is what unites us as a team and strengthens our foundation
Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work
What Work You Will be Responsible For:
Administrative & Client Support
Provide day‑to‑day administrative assistance to the Chicago team, including direct support to partners.
Manage client onboarding: prepare engagement letters and set up new clients
Coordinate client communications, respond to inquiries, and track project timelines to ensure deadlines are met
Prepare and manage Power of Attorney documents and client meeting packets
Draft, route, and track documents via email and DocuSign
Office Operations & Coordination
Serve as the primary point of contact for guests, clients, and internal team members in the Chicago office
Maintain organized client files (digital and physical), manage document intake and storage
Scan, file, and archive documents as needed
Schedule internal and external meetings; manage calendars and meeting logistics
Book travel and process expense reports for team members
Maintain general office organization and support daily operations
Systems & Tools Management
Use and maintain tax workflow tools such as XCM, SafeSend, and DocuSign
Monitor and manage client portal access and user permissions
Work with Microsoft Office Suite and Adobe PDF tools for documentation and communication
Special Projects & Seasonal Support
Assist with special projects and ad hoc administrative tasks
General year‑round support required due to steady volume
Basic Qualifications:
3+ years of experience in office administration or professional services support
Bachelor’s degree or equivalent relevant experience may be considered in lieu of degree
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Preferred/Desired Qualifications:
Experience working in a professional services or accounting firm environment
Knowledge of tools such as TaxCaddy, SafeSend, Practice CS, and ProSystem fx (ProFX) is a plus
Hands‑on experience with DocuSign
High attention to detail and strong sense of urgency
Ability to handle sensitive client information with discretion and professionalism
Strong interpersonal skills; works effectively across all levels, including with Partners
Self‑motivated and able to work both independently and collaboratively
Adaptable in a fast‑paced, dynamic environment
Flexibility to work extended hours during peak periods
EisnerAmper is proud to be a merit‑based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.
Preferred Location:
Chicago
#J-18808-Ljbffr