Office Services Assistant
Kutak Rock, Springfield, MO, United States
Job Summary
Kutak Rock LLP seeks Office Services Assistant to join its Springfield office. The Office Services Assistant will provide general office, administrative, and some records management support. This position will be responsible for maintaining a professional office atmosphere, providing the highest level of hospitality, and performing a variety of general office functions while working collaboratively in a collegial environment.
This position is full-time (37.5 hours per week) and located on-site in our Springfield, Missouri office.
Responsibilities
Professionally greet clients and guests of the firm
Ensure compliance with visitor and security policies
Coordinate and schedule conference room availability and hospitality
Ensure conference rooms are setup for meetings and maintained for use
Assist clients, guests, and employees with conference room equipment
Maintain positive relationship with property management and various firm vendors
Manage incoming and outgoing correspondence including emails, faxes, mail, and packages
Maintain inventory of office supplies and breakroom supplies
File and organize client records, invoices, and other important documentation pursuant to the Firm’s Document Retention Policy
Assist office personnel with records management
Assist in file closing procedures
Assist in record review and destruction follow-up activities
Read incoming material and sort according to file
Maintain inventory or control system
Trace missing file folders
Search for and investigate information contained in files
Other duties as assigned
Skills and Abilities
Ability to work under pressure of deadlines
Ability to prioritize and multitask
Keen attention to detail
Excellent organizational skills
Ability to work independently and with little supervision
Strong sense of ethics
Ability to handle confidential materials with discretion
Knowledge of basic Microsoft Office products (e.g., Microsoft Word)
Knowledge of numbering and filing schemes
Flexibility to work overtime outside of normal scheduled hours
Education and Experience
High School Diploma, or equivalent required
One to three years of related work experience preferred
Position Information
Non-Exempt
Salary Range
$32,000 – $36,000 Per year, commensurate with education and experience.
Work Arrangement
In Office
Physical Demands
Ability to move objects weighing up to 50 pounds
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.
About The Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.
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Kutak Rock LLP seeks Office Services Assistant to join its Springfield office. The Office Services Assistant will provide general office, administrative, and some records management support. This position will be responsible for maintaining a professional office atmosphere, providing the highest level of hospitality, and performing a variety of general office functions while working collaboratively in a collegial environment.
This position is full-time (37.5 hours per week) and located on-site in our Springfield, Missouri office.
Responsibilities
Professionally greet clients and guests of the firm
Ensure compliance with visitor and security policies
Coordinate and schedule conference room availability and hospitality
Ensure conference rooms are setup for meetings and maintained for use
Assist clients, guests, and employees with conference room equipment
Maintain positive relationship with property management and various firm vendors
Manage incoming and outgoing correspondence including emails, faxes, mail, and packages
Maintain inventory of office supplies and breakroom supplies
File and organize client records, invoices, and other important documentation pursuant to the Firm’s Document Retention Policy
Assist office personnel with records management
Assist in file closing procedures
Assist in record review and destruction follow-up activities
Read incoming material and sort according to file
Maintain inventory or control system
Trace missing file folders
Search for and investigate information contained in files
Other duties as assigned
Skills and Abilities
Ability to work under pressure of deadlines
Ability to prioritize and multitask
Keen attention to detail
Excellent organizational skills
Ability to work independently and with little supervision
Strong sense of ethics
Ability to handle confidential materials with discretion
Knowledge of basic Microsoft Office products (e.g., Microsoft Word)
Knowledge of numbering and filing schemes
Flexibility to work overtime outside of normal scheduled hours
Education and Experience
High School Diploma, or equivalent required
One to three years of related work experience preferred
Position Information
Non-Exempt
Salary Range
$32,000 – $36,000 Per year, commensurate with education and experience.
Work Arrangement
In Office
Physical Demands
Ability to move objects weighing up to 50 pounds
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.
About The Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.
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