Executive Assistant
Solomon Page, Glendale, CA, United States
We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Glendale, CA offices!
Pay rate: $32.00–$34.00/hr based on experience
Responsibilities
Support executives in managing calendar, travel, preparing for presentations, company meetings and other key events to meet department’s strategic objectives
Review your leader’s schedule to build in time for things like thinking and traveling to their next meeting
Understand the day’s priorities so you can be strategic about how you direct requests
Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars and time zone complexities
Greet guests; assist with special projects relating to guests/visitors
Screen and prioritize all incoming phone calls, mail and/or meeting requests
Create meeting agendas and circulate meeting materials
Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators
Plan travel itineraries and make travel arrangements, domestically and internationally, including reservations for events and dining as needed - taking into account time zones, weather delays, and traffic
Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Track and support industry relationships
Support onboarding for new team members
Handle extremely confidential, sensitive information, remembering that the Company is a publicly traded company
Create a positive environment for all who interact with Global Creative Strategy Studio
Required Qualifications
At least 7 years supporting a Vice President and/or equivalent experience.
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
Desire to immerse yourself fully and learn all aspects of your executive’s business.
Ability to multi-task and prioritize deadlines deliverables.
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur.
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
Complete reliability handling confidential, often highly sensitive information.
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked.
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
Very strong organizational skills and extreme attention to detail; and
A highly professional demeanor, positive outlook and a can‑do attitude.
Benefits
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers.
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Pay rate: $32.00–$34.00/hr based on experience
Responsibilities
Support executives in managing calendar, travel, preparing for presentations, company meetings and other key events to meet department’s strategic objectives
Review your leader’s schedule to build in time for things like thinking and traveling to their next meeting
Understand the day’s priorities so you can be strategic about how you direct requests
Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars and time zone complexities
Greet guests; assist with special projects relating to guests/visitors
Screen and prioritize all incoming phone calls, mail and/or meeting requests
Create meeting agendas and circulate meeting materials
Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators
Plan travel itineraries and make travel arrangements, domestically and internationally, including reservations for events and dining as needed - taking into account time zones, weather delays, and traffic
Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Track and support industry relationships
Support onboarding for new team members
Handle extremely confidential, sensitive information, remembering that the Company is a publicly traded company
Create a positive environment for all who interact with Global Creative Strategy Studio
Required Qualifications
At least 7 years supporting a Vice President and/or equivalent experience.
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
Desire to immerse yourself fully and learn all aspects of your executive’s business.
Ability to multi-task and prioritize deadlines deliverables.
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur.
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
Complete reliability handling confidential, often highly sensitive information.
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked.
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
Very strong organizational skills and extreme attention to detail; and
A highly professional demeanor, positive outlook and a can‑do attitude.
Benefits
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers.
#J-18808-Ljbffr