Executive Assistant - Hybrid
Genesis10, Charlotte, NC, United States
Genesis10 is currently seeking an Executive Assistant with our client in the financial industry located in Charlotte, NC. This is a 12+ month contract position.
Responsibilities
Manage the schedule and calendar of 1-2 executives, including meetings, telepresence, conference rooms and travel
Schedule staff events
Coordinate and respond to correspondence and requests from outside groups
Type memoranda and correspondence as well as taking meeting notes and takeaways for executives
Maintenance of accurate records
Prepare expense reimbursement
Order supplies and access requests
Communications to the teams
Other related administrative duties
Work closely with the Business Support Manager/COO to ensure that the executives and organization are being fully supported
Schedule meetings and intense daily calendar management
Screen and respond to incoming meeting emails: forward and respond pro-actively as appropriate
Prepare executives for each day's meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
Accurately arrange complex, detailed and frequently changing travel plans and itineraries in Concur
Expense processing in Concur
Assist with various administrative aspects of the Leadership team
Assist other senior members of the leadership team when needed
Assist key leaders in the organization in coordinating and managing of global team routines, events, and activities
Plan, schedule and coordination of team events, outings, etc.
Requirements
Agile tools (Jira)
Resourceful and able to work autonomously across a complex organization structure
Able to be adaptable and work well with people with different interpersonal style
Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
Prior work or current work experience as a Senior Administrative Assistant
Demonstrated ability in either current or prior positions to interact with senior level executives
Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff
Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
Strong executive presence; superior interpersonal communications skills
Ability to multi-task in an urgent and deadline-driven environment
Demonstrate accuracy and thoroughness and monitor own work to ensure quality
Excellent attention to detail and organizational skills
Proactive attitude with ability to stay focused and maximize time efficiently
Enthusiasm, patience, and positive attitude are a must
Proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)
Desired skills
Knowledge of client systems including Concur, Ariba/eRequest, Corporate travel services, myFacilities, visitor access system, Workday
Pay Rate
$28.73 - $36.73 per hour
Benefits
Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
Behavioral Health Platform
Medical, Dental, Vision
Health Savings Account
Voluntary Hospital Indemnity (Critical Illness & Accident)
Voluntary Term Life Insurance
401K
Sick Pay (for applicable states/municipalities)
Commuter Benefits (Dallas, NYC, SF and Illinois)
Equal Opportunity Employer
Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Responsibilities
Manage the schedule and calendar of 1-2 executives, including meetings, telepresence, conference rooms and travel
Schedule staff events
Coordinate and respond to correspondence and requests from outside groups
Type memoranda and correspondence as well as taking meeting notes and takeaways for executives
Maintenance of accurate records
Prepare expense reimbursement
Order supplies and access requests
Communications to the teams
Other related administrative duties
Work closely with the Business Support Manager/COO to ensure that the executives and organization are being fully supported
Schedule meetings and intense daily calendar management
Screen and respond to incoming meeting emails: forward and respond pro-actively as appropriate
Prepare executives for each day's meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
Accurately arrange complex, detailed and frequently changing travel plans and itineraries in Concur
Expense processing in Concur
Assist with various administrative aspects of the Leadership team
Assist other senior members of the leadership team when needed
Assist key leaders in the organization in coordinating and managing of global team routines, events, and activities
Plan, schedule and coordination of team events, outings, etc.
Requirements
Agile tools (Jira)
Resourceful and able to work autonomously across a complex organization structure
Able to be adaptable and work well with people with different interpersonal style
Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
Prior work or current work experience as a Senior Administrative Assistant
Demonstrated ability in either current or prior positions to interact with senior level executives
Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff
Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
Strong executive presence; superior interpersonal communications skills
Ability to multi-task in an urgent and deadline-driven environment
Demonstrate accuracy and thoroughness and monitor own work to ensure quality
Excellent attention to detail and organizational skills
Proactive attitude with ability to stay focused and maximize time efficiently
Enthusiasm, patience, and positive attitude are a must
Proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)
Desired skills
Knowledge of client systems including Concur, Ariba/eRequest, Corporate travel services, myFacilities, visitor access system, Workday
Pay Rate
$28.73 - $36.73 per hour
Benefits
Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
Behavioral Health Platform
Medical, Dental, Vision
Health Savings Account
Voluntary Hospital Indemnity (Critical Illness & Accident)
Voluntary Term Life Insurance
401K
Sick Pay (for applicable states/municipalities)
Commuter Benefits (Dallas, NYC, SF and Illinois)
Equal Opportunity Employer
Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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