Associate Research Administrator
Northwestern University, Chicago, IL, United States
Department: MED-Clinical Trials Unit
Salary/Grade: EXS/6
Target hiring range for this position will be between $56,782 - $70,978 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary
Provides administrative assistance and routine problem-solving in support of the unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Please Note
Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.
EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
Training & Development Opportunities
As time and budget allows:
New-"Brown Bag"-Interested in becoming an RA?
Need more "How To:" sessions such as:
Fill out internal & external paperwork
Create & review budget
Review sponsor guidelines
Read a solicitation
Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)New-"Brown Bag"-Interested in becoming an RA?
NU-ORI-Res Dam Training session
SCS course: Grantsmanship for the Research Professional
ASRSP effort reporting 101
NU Financials budget reconciliation and reporting
Audit & Advisory best practices
Specific Responsibilities
Pre-Award Responsibilities
Completes pre-award administration of grant &/or contract activities.
Reviews solicitation & determines necessary components.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Post-Award Responsibilities
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Reviews expenditures.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Financial Responsibilities
Reviews &/or approves transactions.
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
Prepares payroll journals to enter or correct funding of salary from sponsored projects.
Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
Compliance Responsibilities
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Miscellaneous Responsibilities
Performs other duties as assigned.
Minimum Qualifications
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies
Organization, time management, detail oriented
Multi-tasking, communication
Benefits
Northwestern provides meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more. For more information, visit https://www.northwestern.edu/hr/benefits/index.html.
Work-Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. For more information, visit https://www.northwestern.edu/hr/benefits/work-life/index.html.
Professional Growth & Development
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. For more information, visit https://www.northwestern.edu/hr/learning/index.html.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. Additional information on the accommodations process is available.
#J-18808-Ljbffr
Salary/Grade: EXS/6
Target hiring range for this position will be between $56,782 - $70,978 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary
Provides administrative assistance and routine problem-solving in support of the unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Please Note
Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.
EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
Training & Development Opportunities
As time and budget allows:
New-"Brown Bag"-Interested in becoming an RA?
Need more "How To:" sessions such as:
Fill out internal & external paperwork
Create & review budget
Review sponsor guidelines
Read a solicitation
Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)New-"Brown Bag"-Interested in becoming an RA?
NU-ORI-Res Dam Training session
SCS course: Grantsmanship for the Research Professional
ASRSP effort reporting 101
NU Financials budget reconciliation and reporting
Audit & Advisory best practices
Specific Responsibilities
Pre-Award Responsibilities
Completes pre-award administration of grant &/or contract activities.
Reviews solicitation & determines necessary components.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Post-Award Responsibilities
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Reviews expenditures.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Financial Responsibilities
Reviews &/or approves transactions.
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
Prepares payroll journals to enter or correct funding of salary from sponsored projects.
Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
Compliance Responsibilities
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Miscellaneous Responsibilities
Performs other duties as assigned.
Minimum Qualifications
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies
Organization, time management, detail oriented
Multi-tasking, communication
Benefits
Northwestern provides meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more. For more information, visit https://www.northwestern.edu/hr/benefits/index.html.
Work-Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. For more information, visit https://www.northwestern.edu/hr/benefits/work-life/index.html.
Professional Growth & Development
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. For more information, visit https://www.northwestern.edu/hr/learning/index.html.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. Additional information on the accommodations process is available.
#J-18808-Ljbffr