Manager, Vendor Compliance
TRAC Intermodal, Plainsboro, NJ, United States
Responsibilities
Develop and implement Vendor Compliance strategies to meet cost, accuracy and compliance adherence
Identify and evaluate any large‑scale invoicing discrepancies and address with internal parties as well as the vendor
Manage vendor performance, including metrics and quality assurance
Manage team performance, including metric and quality assurance. Ensure the team meets the established KPIs through coaching, training and monthly data‑driven review
Establish long‑term partnerships and drive continuous improvement across the vendor network
Implement invoice review policies and procedures to monitor and manage invoice processes. Lead and mentor vendor compliance teams, establish clear KPIs and development
Identify areas for improvement throughout the Vendor Compliance team processes
Drive cross‑functional collaboration with all internal and external teams
Analyze data to identify trends, risks and opportunities for cost reduction and process improvements
Continuously review rebilling functions for team and ensure we are adhering to all the requirements for both terminal and MC rebilling
Identify rebill opportunities across the repair vendor site locations
Assist with dispute resolution across all the rebilling efforts of the team
Continue to foster a technology‑driven team across all efforts processing
Collaborate with all departments to streamline processes and resolve invoicing validations
Continually monitor the functionality of the vendor compliance systems and processes and suggest improvements
Required Qualifications
Bachelor’s degree in business administration, Finance, Marketing, or related field required;
At least three years of supervisory experience
Five years of experience in Operations Management, Vendor Management or Analytics
A combination of education and work experience.
Desired Qualifications
Competent in MS Office Suite including Word, Excel, and PowerPoint.
Analytical skills with high level of Excel proficiency (e.g., Pivot tables, advanced formulas, large scale data manipulation).
Demonstrates strong leadership presence with professionalism and clear directives.
Strategic-minded, proactive professional with a strong results‑driven approach and excellent communication skills
Exceptional analytical skills with a demonstrated ability to turn data into clear action items for the team
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties
WORK ENVIRONMENT: Hybrid
DIRECT REPORTS: Supervisory Role with Direct Reports
Physical Requirements
Regularly required to sit and stand
Occasionally will lift items up to 10 lbs
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor. All employment is “at‑will” as governed by the law of the state where the employee works. It is further understood that the “at‑will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized company officer.
Salary budget: $80,000 annual plus 20% incentive target
Compensation is determined by a variety of factors including candidate qualifications as well as the geographic location of the role and/or candidate.
Benefits offered: Medical, dental, vision, Rx. FSA, HAS, PTO, Sick time, Life Insurance, company holidays.
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Develop and implement Vendor Compliance strategies to meet cost, accuracy and compliance adherence
Identify and evaluate any large‑scale invoicing discrepancies and address with internal parties as well as the vendor
Manage vendor performance, including metrics and quality assurance
Manage team performance, including metric and quality assurance. Ensure the team meets the established KPIs through coaching, training and monthly data‑driven review
Establish long‑term partnerships and drive continuous improvement across the vendor network
Implement invoice review policies and procedures to monitor and manage invoice processes. Lead and mentor vendor compliance teams, establish clear KPIs and development
Identify areas for improvement throughout the Vendor Compliance team processes
Drive cross‑functional collaboration with all internal and external teams
Analyze data to identify trends, risks and opportunities for cost reduction and process improvements
Continuously review rebilling functions for team and ensure we are adhering to all the requirements for both terminal and MC rebilling
Identify rebill opportunities across the repair vendor site locations
Assist with dispute resolution across all the rebilling efforts of the team
Continue to foster a technology‑driven team across all efforts processing
Collaborate with all departments to streamline processes and resolve invoicing validations
Continually monitor the functionality of the vendor compliance systems and processes and suggest improvements
Required Qualifications
Bachelor’s degree in business administration, Finance, Marketing, or related field required;
At least three years of supervisory experience
Five years of experience in Operations Management, Vendor Management or Analytics
A combination of education and work experience.
Desired Qualifications
Competent in MS Office Suite including Word, Excel, and PowerPoint.
Analytical skills with high level of Excel proficiency (e.g., Pivot tables, advanced formulas, large scale data manipulation).
Demonstrates strong leadership presence with professionalism and clear directives.
Strategic-minded, proactive professional with a strong results‑driven approach and excellent communication skills
Exceptional analytical skills with a demonstrated ability to turn data into clear action items for the team
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties
WORK ENVIRONMENT: Hybrid
DIRECT REPORTS: Supervisory Role with Direct Reports
Physical Requirements
Regularly required to sit and stand
Occasionally will lift items up to 10 lbs
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor. All employment is “at‑will” as governed by the law of the state where the employee works. It is further understood that the “at‑will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized company officer.
Salary budget: $80,000 annual plus 20% incentive target
Compensation is determined by a variety of factors including candidate qualifications as well as the geographic location of the role and/or candidate.
Benefits offered: Medical, dental, vision, Rx. FSA, HAS, PTO, Sick time, Life Insurance, company holidays.
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