Project Coordinator

Project Coordinator

Job Summary

The Project Coordinator partners with the PMO and cross-functional teams to establish, manage, and govern financial processes for projects. This role ensures accurate project financial reporting, contract compliance, billing, cost control, and successful financial closeout while supporting project managers and maintaining strong internal controls.

Key Responsibilities

• Partner with the PMO to develop and implement project financial processes, tools, training, and governance


• Manage end-to-end project financials including budgeting, expense tracking, invoicing, revenue recognition, and subcontractor payments


• Analyze client contracts to ensure adherence to financial terms, billing schedules, payment terms, reimbursable expenses, labor rates, and insurance requirements


• Manage vendor and subcontractor accounts payable, including invoice processing, tax compliance, lien waivers, insurance, and contract requirements


• Monitor and report subcontractor payment issues to project teams


• Lead periodic project close processes, ensuring timely billing, accruals, and cost recognition


• Manage project financial closeout, ensuring all documentation and contractual requirements are satisfied prior to final payments


• Maintain accurate, organized project documentation and records

Required Skills and Qualifications

• Understanding of contract terms and their financial, profitability, and risk implications


• Proven ability to perform cost analysis and financial reporting


• High level of organization with exceptional attention to detail


• Proficiency with financial systems and Microsoft Excel and Word; Smartsheet preferred


• Self-motivated, adaptable, and able to work independently in a fast-paced environment


• Strong analytical and problem-solving skills with sound judgment


• Demonstrated leadership, teamwork, and professional integrity


• Excellent written and verbal communication skills