Advancement Operations Manager
Lakeside School, Seattle, WA, United States
Overview
Lakeside School seeks a collaborative and detail-oriented Advancement Operations Manager to lead the systems, data, and reporting infrastructure that supports the school's philanthropic work. The role ensures the integrity and strategic use of advancement data in support of fundraising, stewardship, engagement, pipeline visibility, and fundraising performance tracking. Reporting to the Director of Institutional Philanthropy, the Advancement Operations Manager oversees the advancement database, reporting, dashboards, and gift processing functions, supervises the Fundraising Data Specialist, and supports data-informed advancement strategy and process improvement.
Essential Duties and Responsibilities
Database & Data Management
Serve as primary administrator of the advancement database, DonorPerfect, ensuring data integrity and consistency.
Maintain data standards, policies, and procedures for Advancement.
Oversee database maintenance including imports, updates, and data integrity.
Conduct periodic data audits, identify root causes of recurring inconsistencies, and improve the workflows that create them.
Maintain appropriate data governance and confidentiality practices for constituent, donor, and gift information.
Reporting & Analytics
Develop and maintain reports and dashboards that improve visibility into pipeline health, fundraising performance, participation, and donor engagement.
Translate advancement needs into clear, actionable insights that support fundraising decision-making and portfolio management.
Provide reporting for the advancement team as needed.
Compile up-to-date results and donor information for donor listings and communications.
Identify recurring reporting needs and implement more automated solutions where needed.
Gift Processing
Oversee gift processing procedures and ensure accurate recording of philanthropic contributions.
Maintain documentation related to gift entry, acknowledgments, and reporting.
Ensure compliance with institutional policies and industry standards.
Support pledge reminder process.
Partner with Finance and other internal stakeholders to support reconciliation, internal controls, and audit-ready recordkeeping practices.
Systems & Operations
Manage advancement technology systems and related integrations.
Identify opportunities to improve workflows, reporting capabilities, operational efficiency, and cross-system coordination.
Manage data imports from GreaterGiving, Veracross, DonorSearch, and other software into DonorPerfect.
Partner with school technology staff and external vendors as needed.
Team Support
Supervise the Fundraising Data Specialist.
Provide training, documentation, and support to advancement staff on database use, dashboards, and reporting tools to strengthen adoption and consistency.
Help advancement staff use data more effectively in day-to-day planning, tracking, and decision-making.
Create donor profiles for prospects.
Qualifications
Bachelor’s degree or equivalent experience.
Minimum 3 years of experience managing fundraising or advancement databases.
Preferred experience in a school or non-profit setting.
Experience with reporting, analytics, and data management.
Experience with CRM process improvement, dashboards, or workflow automation preferred.
Experience supporting fundraising pipeline management, gift processing, or reconciliation practices preferred.
Strong attention to detail and commitment to data integrity.
Strong organizational, communication, and collaboration skills.
Supervisory experience preferred.
Compensation and Benefits
Salary Range: $89,000-$99,300 based upon experience and education. Lakeside School is committed to attracting and retaining outstanding candidates and provides a competitive compensation package. Lakeside School offers a comprehensive set of benefits, including:
Employer-paid medical, dental, and vision insurance (based on FTE)
Dependent medical and vision subsidy
Retirement with generous employer contribution
Life/disability insurance
Employee Assistance Program
Flexible spending accounts
Free lunch
Free parking
Bus/bike benefits
Housing assistance program
Reduced facility rentals
Employee Discount Program
Computer loan program
Paid holidays and vacation
Use of school library and gymnasium
Mentoring
Professional Development
Application Process
Interested candidates should submit a cover letter, resume, and at least 3 references via Lakeside’s online application system. The position will remain open until filled.
About the Advancement Team
Lakeside School’s Advancement team is an 11-person team responsible for stewarding relationships and advancing philanthropy in support of the school’s mission and strategic priorities. The team works in close partnership with school leadership, faculty, volunteers, and trustees to engage alums, families, and friends in meaningful philanthropic investment.
About Lakeside
Lakeside School was founded in 1919, and currently enrolls 891 students in grades 5 through 12 from diverse ethnic, racial, religious, and economic backgrounds.
Working at Lakeside
Lakeside School is committed to sustaining a community in which individuals from diverse cultures and backgrounds teach, learn, and thrive together. To learn more about working at Lakeside—including professional development, mentoring, benefits, and opportunities for involvement—please visit the Careers page on the Lakeside School website.
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Lakeside School seeks a collaborative and detail-oriented Advancement Operations Manager to lead the systems, data, and reporting infrastructure that supports the school's philanthropic work. The role ensures the integrity and strategic use of advancement data in support of fundraising, stewardship, engagement, pipeline visibility, and fundraising performance tracking. Reporting to the Director of Institutional Philanthropy, the Advancement Operations Manager oversees the advancement database, reporting, dashboards, and gift processing functions, supervises the Fundraising Data Specialist, and supports data-informed advancement strategy and process improvement.
Essential Duties and Responsibilities
Database & Data Management
Serve as primary administrator of the advancement database, DonorPerfect, ensuring data integrity and consistency.
Maintain data standards, policies, and procedures for Advancement.
Oversee database maintenance including imports, updates, and data integrity.
Conduct periodic data audits, identify root causes of recurring inconsistencies, and improve the workflows that create them.
Maintain appropriate data governance and confidentiality practices for constituent, donor, and gift information.
Reporting & Analytics
Develop and maintain reports and dashboards that improve visibility into pipeline health, fundraising performance, participation, and donor engagement.
Translate advancement needs into clear, actionable insights that support fundraising decision-making and portfolio management.
Provide reporting for the advancement team as needed.
Compile up-to-date results and donor information for donor listings and communications.
Identify recurring reporting needs and implement more automated solutions where needed.
Gift Processing
Oversee gift processing procedures and ensure accurate recording of philanthropic contributions.
Maintain documentation related to gift entry, acknowledgments, and reporting.
Ensure compliance with institutional policies and industry standards.
Support pledge reminder process.
Partner with Finance and other internal stakeholders to support reconciliation, internal controls, and audit-ready recordkeeping practices.
Systems & Operations
Manage advancement technology systems and related integrations.
Identify opportunities to improve workflows, reporting capabilities, operational efficiency, and cross-system coordination.
Manage data imports from GreaterGiving, Veracross, DonorSearch, and other software into DonorPerfect.
Partner with school technology staff and external vendors as needed.
Team Support
Supervise the Fundraising Data Specialist.
Provide training, documentation, and support to advancement staff on database use, dashboards, and reporting tools to strengthen adoption and consistency.
Help advancement staff use data more effectively in day-to-day planning, tracking, and decision-making.
Create donor profiles for prospects.
Qualifications
Bachelor’s degree or equivalent experience.
Minimum 3 years of experience managing fundraising or advancement databases.
Preferred experience in a school or non-profit setting.
Experience with reporting, analytics, and data management.
Experience with CRM process improvement, dashboards, or workflow automation preferred.
Experience supporting fundraising pipeline management, gift processing, or reconciliation practices preferred.
Strong attention to detail and commitment to data integrity.
Strong organizational, communication, and collaboration skills.
Supervisory experience preferred.
Compensation and Benefits
Salary Range: $89,000-$99,300 based upon experience and education. Lakeside School is committed to attracting and retaining outstanding candidates and provides a competitive compensation package. Lakeside School offers a comprehensive set of benefits, including:
Employer-paid medical, dental, and vision insurance (based on FTE)
Dependent medical and vision subsidy
Retirement with generous employer contribution
Life/disability insurance
Employee Assistance Program
Flexible spending accounts
Free lunch
Free parking
Bus/bike benefits
Housing assistance program
Reduced facility rentals
Employee Discount Program
Computer loan program
Paid holidays and vacation
Use of school library and gymnasium
Mentoring
Professional Development
Application Process
Interested candidates should submit a cover letter, resume, and at least 3 references via Lakeside’s online application system. The position will remain open until filled.
About the Advancement Team
Lakeside School’s Advancement team is an 11-person team responsible for stewarding relationships and advancing philanthropy in support of the school’s mission and strategic priorities. The team works in close partnership with school leadership, faculty, volunteers, and trustees to engage alums, families, and friends in meaningful philanthropic investment.
About Lakeside
Lakeside School was founded in 1919, and currently enrolls 891 students in grades 5 through 12 from diverse ethnic, racial, religious, and economic backgrounds.
Working at Lakeside
Lakeside School is committed to sustaining a community in which individuals from diverse cultures and backgrounds teach, learn, and thrive together. To learn more about working at Lakeside—including professional development, mentoring, benefits, and opportunities for involvement—please visit the Careers page on the Lakeside School website.
#J-18808-Ljbffr