Business Office Manager with LRC
HTC Global Services, Woodbridge, NJ, United States
Overview
The Business Office Manager serves as the operational backbone of the LRC Technology department, overseeing project portfolio administration, financial tracking, resource planning, and governance processes across 100+ internal and vendor resources. This role ensures program visibility, financial integrity, and operational efficiency, enabling technology leadership to maintain control over budget, scope, and resource allocation.
Responsibilities
Maintain the LRC Technology project portfolio in Clarity PPM, ensuring accurate tracking of project status, milestones, and resource allocations
Coordinate quarterly portfolio reviews, consolidating project health metrics, risks, and budget variance reporting
Administer project intake and approval workflows, ensuring proper scoping, budgeting, and approvals
Track project dependencies and cross-functional impacts, escalating conflicts or resource constraints
Produce weekly and monthly project status reports for leadership
Maintain executive dashboards for budget burn, milestone completion, resource utilization, and risk exposure
Coordinate quarterly business reviews, prepare materials, and track action items to closure
Manage project change control processes, documenting scope, budget, and timeline changes
Serve as Clarity PPM system administrator, including project setup, user access, and configuration
Ensure data integrity in Clarity, validating actuals, forecasts, and resource allocations
Train project managers and team leads on Clarity workflows and best practices
Liaise with enterprise PMO and support teams to resolve system issues and improve processes
Administer vendor Statements of Work (SOWs), tracking deliverables, milestones, payment schedules, and terms
Coordinate SOW renewals, amendments, and closeouts with procurement, legal, and vendor teams
Monitor vendor performance and escalate risks or quality concerns
Maintain a vendor engagement register with contract, spend, and contact details
Track budget across projects, vendors, and resources, providing monthly variance reports and forecasts
Required Qualifications
Experience managing project portfolios and reporting within Clarity PPM
Experience in project status reporting, dashboards, and portfolio tracking
Experience with project intake, approval workflows, and change control processes
Experience administering vendor SOWs and coordinating with procurement and legal teams
Experience tracking budgets, financial variance, and forecasting
Ability to manage multiple projects, stakeholders, and cross-functional dependencies
What Makes HTC A Great Place To Build Your Future
HTC Global Services wants you to join our team. Come build new things with us and advance your career. At HTC Global, you’ll collaborate with experts, work alongside clients, and be part of high-performing teams driving success together. You’ll have long-term opportunities to grow your career and develop skills in the latest emerging technologies.
Benefits
At HTC Global Services, our employees have access to a comprehensive benefits package. Benefits can include group health (medical, dental, and vision), paid time off, paid holidays, 401(k) matching, group life and disability insurance, professional development opportunities, wellness programs, and a variety of other perks.
Equal Opportunity Employer
Our success as a company is built on inclusion and diversity. HTC Global Services is committed to providing a workplace free from discrimination and harassment, where every employee is treated with dignity and respect. We celebrate differences and believe that diverse cultures, perspectives, and skills drive innovation and success. HTC is an Equal Opportunity Employer.
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The Business Office Manager serves as the operational backbone of the LRC Technology department, overseeing project portfolio administration, financial tracking, resource planning, and governance processes across 100+ internal and vendor resources. This role ensures program visibility, financial integrity, and operational efficiency, enabling technology leadership to maintain control over budget, scope, and resource allocation.
Responsibilities
Maintain the LRC Technology project portfolio in Clarity PPM, ensuring accurate tracking of project status, milestones, and resource allocations
Coordinate quarterly portfolio reviews, consolidating project health metrics, risks, and budget variance reporting
Administer project intake and approval workflows, ensuring proper scoping, budgeting, and approvals
Track project dependencies and cross-functional impacts, escalating conflicts or resource constraints
Produce weekly and monthly project status reports for leadership
Maintain executive dashboards for budget burn, milestone completion, resource utilization, and risk exposure
Coordinate quarterly business reviews, prepare materials, and track action items to closure
Manage project change control processes, documenting scope, budget, and timeline changes
Serve as Clarity PPM system administrator, including project setup, user access, and configuration
Ensure data integrity in Clarity, validating actuals, forecasts, and resource allocations
Train project managers and team leads on Clarity workflows and best practices
Liaise with enterprise PMO and support teams to resolve system issues and improve processes
Administer vendor Statements of Work (SOWs), tracking deliverables, milestones, payment schedules, and terms
Coordinate SOW renewals, amendments, and closeouts with procurement, legal, and vendor teams
Monitor vendor performance and escalate risks or quality concerns
Maintain a vendor engagement register with contract, spend, and contact details
Track budget across projects, vendors, and resources, providing monthly variance reports and forecasts
Required Qualifications
Experience managing project portfolios and reporting within Clarity PPM
Experience in project status reporting, dashboards, and portfolio tracking
Experience with project intake, approval workflows, and change control processes
Experience administering vendor SOWs and coordinating with procurement and legal teams
Experience tracking budgets, financial variance, and forecasting
Ability to manage multiple projects, stakeholders, and cross-functional dependencies
What Makes HTC A Great Place To Build Your Future
HTC Global Services wants you to join our team. Come build new things with us and advance your career. At HTC Global, you’ll collaborate with experts, work alongside clients, and be part of high-performing teams driving success together. You’ll have long-term opportunities to grow your career and develop skills in the latest emerging technologies.
Benefits
At HTC Global Services, our employees have access to a comprehensive benefits package. Benefits can include group health (medical, dental, and vision), paid time off, paid holidays, 401(k) matching, group life and disability insurance, professional development opportunities, wellness programs, and a variety of other perks.
Equal Opportunity Employer
Our success as a company is built on inclusion and diversity. HTC Global Services is committed to providing a workplace free from discrimination and harassment, where every employee is treated with dignity and respect. We celebrate differences and believe that diverse cultures, perspectives, and skills drive innovation and success. HTC is an Equal Opportunity Employer.
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