Business Administrator (AP/Month End Support)
Vaco by Highspring, Evendale, OH, United States
Overview
The Branch Administrator is responsible for overseeing the financial, administrative, and operational support functions of a branch location. This role ensures accurate financial transactions, efficient office operations, and effective coordination between branch staff and corporate departments. This position is essential to supporting the branch's financial integrity and overall operational effectiveness.
Key Responsibilities
Manage daily office operations, including phones, mail distribution, supply inventory, and visitor coordination.
Maintain organized and accurate filing systems, both physical and electronic.
Provide administrative support to branch teams to ensure efficient day-to-day operations.
Coordinate subcontractor onboarding, including preparation of agreements and ensuring all required documentation is compliant.
Ensure timely and accurate billing processes, including invoice creation and distribution.
Track and assist with follow-up on outstanding receivables.
Process accounts payable, including invoice entry, coding, and reconciliation of vendor statements.
Ensure all revenue is properly billed and expenses are accurately recorded to support month-end financial reporting.
Assist in reviewing month-end financial reports and help resolve any identified variances.
Serve as a liaison between corporate departments and branch employees regarding payroll and benefits matters.
Provide administrative support for HR-related processes, including I-9 verification, onboarding, and termination documentation.
Support the implementation of new systems, processes, and operational improvements.
Uphold and enforce company policies and procedures at the branch level.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR at HR@vaco.com.
Vaco by Highspring also wants all applicants to know that workplace discrimination is illegal.
#J-18808-Ljbffr
The Branch Administrator is responsible for overseeing the financial, administrative, and operational support functions of a branch location. This role ensures accurate financial transactions, efficient office operations, and effective coordination between branch staff and corporate departments. This position is essential to supporting the branch's financial integrity and overall operational effectiveness.
Key Responsibilities
Manage daily office operations, including phones, mail distribution, supply inventory, and visitor coordination.
Maintain organized and accurate filing systems, both physical and electronic.
Provide administrative support to branch teams to ensure efficient day-to-day operations.
Coordinate subcontractor onboarding, including preparation of agreements and ensuring all required documentation is compliant.
Ensure timely and accurate billing processes, including invoice creation and distribution.
Track and assist with follow-up on outstanding receivables.
Process accounts payable, including invoice entry, coding, and reconciliation of vendor statements.
Ensure all revenue is properly billed and expenses are accurately recorded to support month-end financial reporting.
Assist in reviewing month-end financial reports and help resolve any identified variances.
Serve as a liaison between corporate departments and branch employees regarding payroll and benefits matters.
Provide administrative support for HR-related processes, including I-9 verification, onboarding, and termination documentation.
Support the implementation of new systems, processes, and operational improvements.
Uphold and enforce company policies and procedures at the branch level.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR at HR@vaco.com.
Vaco by Highspring also wants all applicants to know that workplace discrimination is illegal.
#J-18808-Ljbffr