Capital Project Specialist
Tutera Senior Living and Health Care, Kansas City, MO, United States
Position Description
The Capital Projects Specialist supports the execution of capital construction and building improvement projects by providing centralized administrative coordination for the regional maintenance and development teams.
Duties & Responsibilities
Maintain and manage the capital projects master tracker, including project status, timelines, and key milestones
Create and maintain project schedules and ensure alignment with updates from regional teams
Organize and manage project documentation, including maintaining complete and accurate project folder
Track invoices, pay applications, and supporting documentation to ensure proper recordkeeping and visibility
Collect and maintain required documentation (e.g., COIs, contracts, project files)
Coordinate communication between corporate teams, community leadership, vendors, and subcontractors
Serve as a central point of coordination for project-related information and updates
Support quarterly facility reporting by collecting, organizing, and distributing reports to leadership
Communicate project timelines and updates to community teams as needed
Maintain records of required life safety regulatory compliance
Identify gaps in documentation, tracking, or communication and proactively resolve
Other duties as assigned
Attendance is an essential part of job responsibilities
Safety and Sanitation
Follows established safety policies and procedures.
Identifies and corrects safety hazards; reports safety concerns as required.
Observes safety needs of residents as indicated in care plan.
Wears and/or uses safety equipment and supplies when indicated and properly trained to use.
Demonstrates job‑specific knowledge of fire and disaster preparedness during drills or actual situations.
Minimum Qualifications
Education: High school diploma or equivalent; additional experience may substitute for formal education
Experience: 3+ years of administrative experience supporting construction, project management, or similar environments
Strong proficiency in Microsoft Office (Excel, Outlook, Word)
Exceptional organizational skills with ability to manage large volumes of detailed information
Strong written and verbal communication skills
Ability to manage multiple projects and priorities simultaneously
Ability to work independently and maintain accuracy in a fast‑paced environment
Preferred Qualifications
Microsoft Project
Experience working for a general contractor, subcontractor, or construction‑related business
Prior experience supporting multiple crews, vendors, or concurrent projects
Familiarity with construction documentation, project workflows, or scheduling tools
Physical/Mental/Environmental
Requires the physical, mental, and environmental efforts as set forth in the attached Job Activity Description.
Travel
As required to attend company training/meetings
Principal Contacts
Regional Maintenance Leaders
Development & Capital Projects Teams
Community Leadership Teams
External Vendors and Subcontractors
Benefits
Advanced Pay
Financial Literacy Classes
Employee Assistance Program offering Mental Health Resources, Legal Guidance, Financial Information, and more!
Child Care Discount
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
401(k) for Eligible Locations
Tuition Reimbursement
Paid Time Off
Holiday Pay
Exclusive Tutera Perks
Tutera University
Advancement Opportunities
Job ID
2026-17755
Equal Opportunity Employer. The wage and benefit information provided in this listing is subject to change. Benefits eligibility criteria must be met to enroll in available benefits.
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The Capital Projects Specialist supports the execution of capital construction and building improvement projects by providing centralized administrative coordination for the regional maintenance and development teams.
Duties & Responsibilities
Maintain and manage the capital projects master tracker, including project status, timelines, and key milestones
Create and maintain project schedules and ensure alignment with updates from regional teams
Organize and manage project documentation, including maintaining complete and accurate project folder
Track invoices, pay applications, and supporting documentation to ensure proper recordkeeping and visibility
Collect and maintain required documentation (e.g., COIs, contracts, project files)
Coordinate communication between corporate teams, community leadership, vendors, and subcontractors
Serve as a central point of coordination for project-related information and updates
Support quarterly facility reporting by collecting, organizing, and distributing reports to leadership
Communicate project timelines and updates to community teams as needed
Maintain records of required life safety regulatory compliance
Identify gaps in documentation, tracking, or communication and proactively resolve
Other duties as assigned
Attendance is an essential part of job responsibilities
Safety and Sanitation
Follows established safety policies and procedures.
Identifies and corrects safety hazards; reports safety concerns as required.
Observes safety needs of residents as indicated in care plan.
Wears and/or uses safety equipment and supplies when indicated and properly trained to use.
Demonstrates job‑specific knowledge of fire and disaster preparedness during drills or actual situations.
Minimum Qualifications
Education: High school diploma or equivalent; additional experience may substitute for formal education
Experience: 3+ years of administrative experience supporting construction, project management, or similar environments
Strong proficiency in Microsoft Office (Excel, Outlook, Word)
Exceptional organizational skills with ability to manage large volumes of detailed information
Strong written and verbal communication skills
Ability to manage multiple projects and priorities simultaneously
Ability to work independently and maintain accuracy in a fast‑paced environment
Preferred Qualifications
Microsoft Project
Experience working for a general contractor, subcontractor, or construction‑related business
Prior experience supporting multiple crews, vendors, or concurrent projects
Familiarity with construction documentation, project workflows, or scheduling tools
Physical/Mental/Environmental
Requires the physical, mental, and environmental efforts as set forth in the attached Job Activity Description.
Travel
As required to attend company training/meetings
Principal Contacts
Regional Maintenance Leaders
Development & Capital Projects Teams
Community Leadership Teams
External Vendors and Subcontractors
Benefits
Advanced Pay
Financial Literacy Classes
Employee Assistance Program offering Mental Health Resources, Legal Guidance, Financial Information, and more!
Child Care Discount
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
401(k) for Eligible Locations
Tuition Reimbursement
Paid Time Off
Holiday Pay
Exclusive Tutera Perks
Tutera University
Advancement Opportunities
Job ID
2026-17755
Equal Opportunity Employer. The wage and benefit information provided in this listing is subject to change. Benefits eligibility criteria must be met to enroll in available benefits.
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