Facilities Manager
MRA Recruiting Services, Milwaukee, WI, United States
Facilities Manager
Location
Multiple Sites all within City of Milwaukee
Reports To
Chief Operating Officer
Status
Full-Time, Exempt
Position Summary
We are seeking a dynamic and hands‑on Facilities Manager to lead the stewardship of several brand‑new, newly constructed facilities while also supporting a small portfolio of established, legacy properties. The ideal candidate is a proactive problem‑solver who takes pride in creating safe, functional, and welcoming environments.
The Facilities Manager oversees day‑to‑day facility operations, capital infrastructure, compliance, vendor relationships, and preventative maintenance—ensuring every building operates at peak performance. This role blends strategic oversight with practical, boots‑on‑the‑ground leadership and offers the opportunity to make a tangible impact across all locations for an organization that provides critical support to women and children in the community. The Facilities Manager leads a small, high‑performing maintenance team, to meet agency needs.
This is an ideal opportunity for a mission‑driven professional who values both operational excellence, people leadership, and community impact.
Facilities & Capital Infrastructure Management
Manage all facilities‑related operations and capital infrastructure for multiple buildings including office space, group living areas, and independent‑living apartment buildings
Oversee and administer the annual facilities operating budget and the organization’s capital budget, ensuring fiscal stewardship and long‑term planning
Develop and implement preventative maintenance programs to protect new construction investments while extending the life of older facilities and equipment
Compliance, Safety & Inspections
Ensure all facilities, equipment, and infrastructure comply with applicable federal, state, and local codes and regulations
Supervise and ensure compliance with all fire, life safety, and building inspections
Lead corrective action planning and implementation for all facilities‑related findings and inspection outcomes
Oversee security vendor contracts and support with security camera monitoring
Vendor & Contract Management
Manage contracted vendor services including waste removal, snow removal, pest control, and janitorial/custodial services
Lead vendor selection processes, obtain competitive bids, negotiate contracts, approve invoices, and evaluate ongoing performance
Act as purchasing agent and inventory manager for maintenance supplies, janitorial supplies, materials, and vendor agreements
Grounds, Building, and Vehicle Maintenance
Manage all grounds maintenance activities including mowing, weeding, raking, snow shoveling, plowing, and litter abatement
Perform or coordinate routine indoor maintenance activities including carpentry repairs, basic plumbing and electrical work, carpet and tile installation, and painting
Conduct routine inspections of buildings and grounds to identify maintenance needs or safety issues
Travel between multiple sites regularly to support operations and oversee vendor activity
Oversee maintenance of company vehicles including sourcing repairs and obtaining competitive bids
Inventory & Asset Management
Manage the receipt, storage, tracking, and dissemination of donated items in a safe, organized, and efficient manner
Maintain accurate inventory records of tools, equipment, supplies, and furnishings
Move, set up, and store furniture, equipment, and materials
Operational Support
Serve as a key operational lead for facility transitions and moves, ensuring continuity of services, minimal disruption to staff and clients, and successful occupancy of new spaces
Provide occasional on‑call maintenance coverage during evenings, weekends, or emergencies
Collaborate cross‑functionally with leadership, program teams, and external partners to ensure facilities support the organization’s mission and operations
Lead continuous improvement efforts, ensuring the maintenance function operates at its highest potential
Other Duties
Other duties and responsibilities may be assigned
Required Qualifications & Skills
High school diploma or equivalent; Bachelor’s degree in engineering or another related field or equivalent preferred
3‑5 years’ experience supervising maintenance needs for multiple properties on a variety of shifts required
Demonstrable planning and scheduling skills
Must be well versed in Microsoft Office tools (Excel, Word, PowerPoint and Outlook)
Demonstrated experience managing facilities operations, capital projects, and maintenance programs
Strong knowledge of building systems, safety regulations, fire codes, and inspection processes
Experience managing budgets, capital planning, and vendor contracts
Ability to perform and/or oversee general maintenance tasks across multiple trades
Strong organizational and documentation skills with excellent follow‑through and attention to detail
Effective communicator with the ability to work independently and collaboratively with cross‑functional teams
CBRF certification preferred (training available if needed)
Experience with HVAC and electrical systems preferred
Experience working within a healthcare or social services organization preferred
Other Requirements
Valid driver’s license and sufficient insurance limits to be disclosed prior to offer
Able to operate agency vehicles, including but not limited to box truck and multi‑passenger van
Able to access personal vehicle to perform essential job duties
Able to seize, hold, grasp, turn, or otherwise work with hands and fingers including to operate power tools
Proof of vaccination for MMR, Varicella, and annual flu shot
Adherence to a non‑smoking
o‑tobacco work environment
Able to perform job functions on occasional hot or cold days
Able to sit and/or stand for prolonged periods
Able to ascend and descend stairs using legs and feet
Able to lift 50 pounds on a regular basis and up to 75 pounds occasionally
Able to bend, stoop, twist, squat, and kneel to perform essential functions
Able to reach overhead and at or below shoulder level
Able to read, write, distinguish, and speak English in order to communicate with colleagues, clients, and vendors
Exposure to various cleaning chemicals
Exposure to loud noises such as lawn mowers, snow blowers, drills, etc
Able to visually inspect facilities
Must meet all federal, state, and local health regulations which include criminal background investigation and reference inquiries
Requires occasional on‑call response outside of regular schedule including nights and weekends
Why This Role Is Exciting
Opportunity to oversee brand‑new, purpose‑built facilities from day one
Influence the long‑term functionality and sustainability of multiple properties
High‑impact role with both strategic and hands‑on impact
Leadership position that supports a high‑performing team of maintenance professionals and supported by a stable executive leadership team
Competitive pay and benefits (including health and dental insurance)
Generous holiday and other paid time off
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Location
Multiple Sites all within City of Milwaukee
Reports To
Chief Operating Officer
Status
Full-Time, Exempt
Position Summary
We are seeking a dynamic and hands‑on Facilities Manager to lead the stewardship of several brand‑new, newly constructed facilities while also supporting a small portfolio of established, legacy properties. The ideal candidate is a proactive problem‑solver who takes pride in creating safe, functional, and welcoming environments.
The Facilities Manager oversees day‑to‑day facility operations, capital infrastructure, compliance, vendor relationships, and preventative maintenance—ensuring every building operates at peak performance. This role blends strategic oversight with practical, boots‑on‑the‑ground leadership and offers the opportunity to make a tangible impact across all locations for an organization that provides critical support to women and children in the community. The Facilities Manager leads a small, high‑performing maintenance team, to meet agency needs.
This is an ideal opportunity for a mission‑driven professional who values both operational excellence, people leadership, and community impact.
Facilities & Capital Infrastructure Management
Manage all facilities‑related operations and capital infrastructure for multiple buildings including office space, group living areas, and independent‑living apartment buildings
Oversee and administer the annual facilities operating budget and the organization’s capital budget, ensuring fiscal stewardship and long‑term planning
Develop and implement preventative maintenance programs to protect new construction investments while extending the life of older facilities and equipment
Compliance, Safety & Inspections
Ensure all facilities, equipment, and infrastructure comply with applicable federal, state, and local codes and regulations
Supervise and ensure compliance with all fire, life safety, and building inspections
Lead corrective action planning and implementation for all facilities‑related findings and inspection outcomes
Oversee security vendor contracts and support with security camera monitoring
Vendor & Contract Management
Manage contracted vendor services including waste removal, snow removal, pest control, and janitorial/custodial services
Lead vendor selection processes, obtain competitive bids, negotiate contracts, approve invoices, and evaluate ongoing performance
Act as purchasing agent and inventory manager for maintenance supplies, janitorial supplies, materials, and vendor agreements
Grounds, Building, and Vehicle Maintenance
Manage all grounds maintenance activities including mowing, weeding, raking, snow shoveling, plowing, and litter abatement
Perform or coordinate routine indoor maintenance activities including carpentry repairs, basic plumbing and electrical work, carpet and tile installation, and painting
Conduct routine inspections of buildings and grounds to identify maintenance needs or safety issues
Travel between multiple sites regularly to support operations and oversee vendor activity
Oversee maintenance of company vehicles including sourcing repairs and obtaining competitive bids
Inventory & Asset Management
Manage the receipt, storage, tracking, and dissemination of donated items in a safe, organized, and efficient manner
Maintain accurate inventory records of tools, equipment, supplies, and furnishings
Move, set up, and store furniture, equipment, and materials
Operational Support
Serve as a key operational lead for facility transitions and moves, ensuring continuity of services, minimal disruption to staff and clients, and successful occupancy of new spaces
Provide occasional on‑call maintenance coverage during evenings, weekends, or emergencies
Collaborate cross‑functionally with leadership, program teams, and external partners to ensure facilities support the organization’s mission and operations
Lead continuous improvement efforts, ensuring the maintenance function operates at its highest potential
Other Duties
Other duties and responsibilities may be assigned
Required Qualifications & Skills
High school diploma or equivalent; Bachelor’s degree in engineering or another related field or equivalent preferred
3‑5 years’ experience supervising maintenance needs for multiple properties on a variety of shifts required
Demonstrable planning and scheduling skills
Must be well versed in Microsoft Office tools (Excel, Word, PowerPoint and Outlook)
Demonstrated experience managing facilities operations, capital projects, and maintenance programs
Strong knowledge of building systems, safety regulations, fire codes, and inspection processes
Experience managing budgets, capital planning, and vendor contracts
Ability to perform and/or oversee general maintenance tasks across multiple trades
Strong organizational and documentation skills with excellent follow‑through and attention to detail
Effective communicator with the ability to work independently and collaboratively with cross‑functional teams
CBRF certification preferred (training available if needed)
Experience with HVAC and electrical systems preferred
Experience working within a healthcare or social services organization preferred
Other Requirements
Valid driver’s license and sufficient insurance limits to be disclosed prior to offer
Able to operate agency vehicles, including but not limited to box truck and multi‑passenger van
Able to access personal vehicle to perform essential job duties
Able to seize, hold, grasp, turn, or otherwise work with hands and fingers including to operate power tools
Proof of vaccination for MMR, Varicella, and annual flu shot
Adherence to a non‑smoking
o‑tobacco work environment
Able to perform job functions on occasional hot or cold days
Able to sit and/or stand for prolonged periods
Able to ascend and descend stairs using legs and feet
Able to lift 50 pounds on a regular basis and up to 75 pounds occasionally
Able to bend, stoop, twist, squat, and kneel to perform essential functions
Able to reach overhead and at or below shoulder level
Able to read, write, distinguish, and speak English in order to communicate with colleagues, clients, and vendors
Exposure to various cleaning chemicals
Exposure to loud noises such as lawn mowers, snow blowers, drills, etc
Able to visually inspect facilities
Must meet all federal, state, and local health regulations which include criminal background investigation and reference inquiries
Requires occasional on‑call response outside of regular schedule including nights and weekends
Why This Role Is Exciting
Opportunity to oversee brand‑new, purpose‑built facilities from day one
Influence the long‑term functionality and sustainability of multiple properties
High‑impact role with both strategic and hands‑on impact
Leadership position that supports a high‑performing team of maintenance professionals and supported by a stable executive leadership team
Competitive pay and benefits (including health and dental insurance)
Generous holiday and other paid time off
#J-18808-Ljbffr