Office Manager
Phoenix Industrial, Inc., a MasTec Company, Boise, ID, United States
Overview
The Office Manager, Field performs office essential functions in a field-based capacity. This person serves as a link between project leadership and craft personnel, including but not limited to changes in work schedule, tracking of worked hours, and mass text message alerts as needed.
Travel
Travel required up to 100%. Position requires presence directly on the Project Site location.
Responsibilities
Maintaining databases
Collecting expense data
Ensuring office supplies are stocked
Support site leadership with craft worker communications
Oversight of new hire, timekeeping, and separation tasks in applicable software systems
Works with the payroll team to ensure pay accuracy for weekly pay process
Maintains office files; implements an efficient system for other staff to access files and records
Create administrative processes as needed
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Onboarding of new hires
Document Control
Oversight of invoice processing, serve as back up as needed
Manage, lead direct reports, and mentor.
Qualifications
Education and Work Experience Requirements:
4 years related experience and/or training or equivalent combination of education and experience
Minimum of 1 year accounting and office management experience in the construction, engineering or architectural (or related) field
Knowledge, Skills, and Abilities Required:
Be knowledgeable of MIC Health and Safety programs and project specific regulations.
When on-site, actively participate in daily toolbox meetings with crews and subcontractors.
Set a personal example of safe behavior.
Strong background in the utilization of Microsoft Office Suite
Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
Basic knowledge of office operations in a construction field environment
Demonstrate the ability to work with vendors and customers.
Capacity to work with other departments within the organization to reach consensus and solve problems.
Self-motivating and capable of taking initiative to obtain improvements in the accounts payable and cash disbursement process.
Intermediate skills of accounting systems and Excel spreadsheets.
Excellent verbal, written and interpersonal skills.
Other duties may be assigned.
Physical Demands
This position requires prolonged sitting at a desk and working at a computer. Must be able to lift up to 20 pounds at times.
What's In It For You
Financial Wellbeing
Compensation $28 - $35 per hour, commensurate with experience.
Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Health & Wellness
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Family & Lifestyle
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Planning for the Unexpected
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan
Equal Employment Opportunity
MasTec, Inc. is an Equal Employment Opportunity Employer/Disability/Veteran. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
Disclaimer: MasTec and our subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
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The Office Manager, Field performs office essential functions in a field-based capacity. This person serves as a link between project leadership and craft personnel, including but not limited to changes in work schedule, tracking of worked hours, and mass text message alerts as needed.
Travel
Travel required up to 100%. Position requires presence directly on the Project Site location.
Responsibilities
Maintaining databases
Collecting expense data
Ensuring office supplies are stocked
Support site leadership with craft worker communications
Oversight of new hire, timekeeping, and separation tasks in applicable software systems
Works with the payroll team to ensure pay accuracy for weekly pay process
Maintains office files; implements an efficient system for other staff to access files and records
Create administrative processes as needed
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Onboarding of new hires
Document Control
Oversight of invoice processing, serve as back up as needed
Manage, lead direct reports, and mentor.
Qualifications
Education and Work Experience Requirements:
4 years related experience and/or training or equivalent combination of education and experience
Minimum of 1 year accounting and office management experience in the construction, engineering or architectural (or related) field
Knowledge, Skills, and Abilities Required:
Be knowledgeable of MIC Health and Safety programs and project specific regulations.
When on-site, actively participate in daily toolbox meetings with crews and subcontractors.
Set a personal example of safe behavior.
Strong background in the utilization of Microsoft Office Suite
Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
Basic knowledge of office operations in a construction field environment
Demonstrate the ability to work with vendors and customers.
Capacity to work with other departments within the organization to reach consensus and solve problems.
Self-motivating and capable of taking initiative to obtain improvements in the accounts payable and cash disbursement process.
Intermediate skills of accounting systems and Excel spreadsheets.
Excellent verbal, written and interpersonal skills.
Other duties may be assigned.
Physical Demands
This position requires prolonged sitting at a desk and working at a computer. Must be able to lift up to 20 pounds at times.
What's In It For You
Financial Wellbeing
Compensation $28 - $35 per hour, commensurate with experience.
Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Health & Wellness
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Family & Lifestyle
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Planning for the Unexpected
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan
Equal Employment Opportunity
MasTec, Inc. is an Equal Employment Opportunity Employer/Disability/Veteran. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
Disclaimer: MasTec and our subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
#J-18808-Ljbffr