Program Officer I, Contraceptive Research, Development and Introduction
FHI 360, Durham, NC, United States
FHI 360's Contraceptive Research, Development, and Introduction team leads development, testing, and introduction of a portfolio of new contraceptive leads. The team consists of more than 30 contraceptive development and introduction professionals with expertise in reproductive biology, gynecology, chemistry, epidemiology, and clinical trial and project management. We are currently seeking qualified candidates for the position of Program Officer I.
Job Summary
Duties for the Program Officer I include preparation of documents and reports, the use of office technology including management of the department SharePoint site, coordination of meetings and departmental events, planning of travel and reconciling travel expenditures, and compiling and maintaining departmental files. The Program Officer I will have some financial duties including processing of invoices and preparation of financial requisitions. The position may assist in the creation/review of project documents, communication tools, and other materials.
Accountabilities
Provides support to project and department management, including planning for and arranging meetings and conference room setup, preparing documentation, and taking on specific assignments.
Arranges complex and detailed travel plans and itineraries, including preparing travel authorizations and processing travel expense forms.
Serves as onboarding point of contact for department.
Facilitates communication and ensures project internal and external websites are current.
Assists in the management of project, department, and leave calendar.
Develops, maintains, and updates filing systems including SharePoint and Teams.
Collects information for use in reports, reaching out to sub‑contractors, grantees, and partners for external information.
Sends reminders to keep team on track with reporting deadlines and technical deliverables.
Coordinates assigned project activities and may conduct research to achieve project goals.
Prepares agendas, notices, minutes, and resolutions for meetings as directed.
Fulfills other administrative and special project duties as assigned.
Finance Support
Processes invoices and prepares procurement requisitions in Cost Point financial system.
May assist with the coordination and tracking of performance against project timelines, budget, objectives, and deliverables.
Assists project teams with the coordination of budgets.
Collects, compiles, and analyzes cost information relevant to projects as directed.
Problem Solving & Impact
Works on problems of limited to moderate scope that require a review of various factors.
Exercises judgment within defined procedures and practices to determine appropriate action.
Builds rapport with internal and external contacts.
Decisions may cause delays and affect a work unit or area within a department.
Supervision Given/Received
Limited supervision.
No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.
Reports to CRDI Director.
Qualifications
Bachelor's Degree or its international equivalent in public health, international development, or a related field.
Minimum of 2 years of relevant work experience supporting projects or research.
Prior work experience in a non‑governmental organization (NGO), government agency, or private organization preferred.
Proficiency Microsoft Office Suite, especially SharePoint, is required.
Science or health‑related experience preferred.
Experience planning and reconciling staff travel, including travel authorizations and travel expense reports, preferred.
Experience planning and implementing large meetings with external and internal participants.
Typical Physical Demands
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit or stand for extended periods of time.
Ability to lift or move up to 5 lbs.
Technology to be Used
Computer/Laptop, Microsoft applications (Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements
5% or less.
Equal‑Employment Opportunity Statement
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter‑Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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Job Summary
Duties for the Program Officer I include preparation of documents and reports, the use of office technology including management of the department SharePoint site, coordination of meetings and departmental events, planning of travel and reconciling travel expenditures, and compiling and maintaining departmental files. The Program Officer I will have some financial duties including processing of invoices and preparation of financial requisitions. The position may assist in the creation/review of project documents, communication tools, and other materials.
Accountabilities
Provides support to project and department management, including planning for and arranging meetings and conference room setup, preparing documentation, and taking on specific assignments.
Arranges complex and detailed travel plans and itineraries, including preparing travel authorizations and processing travel expense forms.
Serves as onboarding point of contact for department.
Facilitates communication and ensures project internal and external websites are current.
Assists in the management of project, department, and leave calendar.
Develops, maintains, and updates filing systems including SharePoint and Teams.
Collects information for use in reports, reaching out to sub‑contractors, grantees, and partners for external information.
Sends reminders to keep team on track with reporting deadlines and technical deliverables.
Coordinates assigned project activities and may conduct research to achieve project goals.
Prepares agendas, notices, minutes, and resolutions for meetings as directed.
Fulfills other administrative and special project duties as assigned.
Finance Support
Processes invoices and prepares procurement requisitions in Cost Point financial system.
May assist with the coordination and tracking of performance against project timelines, budget, objectives, and deliverables.
Assists project teams with the coordination of budgets.
Collects, compiles, and analyzes cost information relevant to projects as directed.
Problem Solving & Impact
Works on problems of limited to moderate scope that require a review of various factors.
Exercises judgment within defined procedures and practices to determine appropriate action.
Builds rapport with internal and external contacts.
Decisions may cause delays and affect a work unit or area within a department.
Supervision Given/Received
Limited supervision.
No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.
Reports to CRDI Director.
Qualifications
Bachelor's Degree or its international equivalent in public health, international development, or a related field.
Minimum of 2 years of relevant work experience supporting projects or research.
Prior work experience in a non‑governmental organization (NGO), government agency, or private organization preferred.
Proficiency Microsoft Office Suite, especially SharePoint, is required.
Science or health‑related experience preferred.
Experience planning and reconciling staff travel, including travel authorizations and travel expense reports, preferred.
Experience planning and implementing large meetings with external and internal participants.
Typical Physical Demands
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit or stand for extended periods of time.
Ability to lift or move up to 5 lbs.
Technology to be Used
Computer/Laptop, Microsoft applications (Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements
5% or less.
Equal‑Employment Opportunity Statement
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter‑Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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