Project Assistant
BDO USA, San Juan, San Juan, United States
Job Description
The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.
Job Duties
Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
Proofreads and edits documents and reports
Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
Enters time and expense information into the time entry system for staff when requested
Other duties as required
Education
High school diploma, required; Associate’s, preferred
Experience
Two (2) or more years’ experience in a professional office environment, preferred
Licenses and Certifications
N/A
Software
Proficiency in Microsoft Office, required
Familiarity with document retention software, preferred
Language
Bilingual Spanish, preferred
Other Knowledge, Skills, & Abilities
Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
Ability to troubleshoot and solve problems
Flexibility to work overtime if needed – before or after normal business hours
Salary
Hawaii Range: $19/hr - $30/hr
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Equal Opportunity Employer, including disability/vets
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The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.
Job Duties
Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
Proofreads and edits documents and reports
Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
Enters time and expense information into the time entry system for staff when requested
Other duties as required
Education
High school diploma, required; Associate’s, preferred
Experience
Two (2) or more years’ experience in a professional office environment, preferred
Licenses and Certifications
N/A
Software
Proficiency in Microsoft Office, required
Familiarity with document retention software, preferred
Language
Bilingual Spanish, preferred
Other Knowledge, Skills, & Abilities
Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
Ability to troubleshoot and solve problems
Flexibility to work overtime if needed – before or after normal business hours
Salary
Hawaii Range: $19/hr - $30/hr
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Equal Opportunity Employer, including disability/vets
#J-18808-Ljbffr