Project Assistant
BDO Capital Advisors, LLC, St. Petersburg, FL, United States
The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.
Job Duties:
Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
Proofreads and edits documents and reports
Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
Enters time and expense information into the time entry system for staff when requested
Other duties as required
Qualifications, Knowledge, Skills and Abilities:
Education:
High school diploma, required; Associate’s, preferred
Experience:
Two (2) or more years’ experience in a professional office environment, preferred
Software:
Proficiency in Microsoft Office, required
Familiarity with document retention software, preferred
Other Knowledge, Skills, & Abilities:
Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
Ability to troubleshoot and solve problems
Flexibility to work overtime if needed – before or after normal business hours
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
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Job Duties:
Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
Proofreads and edits documents and reports
Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
Enters time and expense information into the time entry system for staff when requested
Other duties as required
Qualifications, Knowledge, Skills and Abilities:
Education:
High school diploma, required; Associate’s, preferred
Experience:
Two (2) or more years’ experience in a professional office environment, preferred
Software:
Proficiency in Microsoft Office, required
Familiarity with document retention software, preferred
Other Knowledge, Skills, & Abilities:
Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
Ability to troubleshoot and solve problems
Flexibility to work overtime if needed – before or after normal business hours
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
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