Accounting Technician
GovernmentJobs.com, Cheyenne, WY, United States
Accounts Payable Technician
The Wyoming Department of Transportation (WYDOT) is actively seeking an Accounts Payable Technician to join our dynamic team in Cheyenne, Wyoming. Your role will involve ensuring the accuracy, timeliness, and proper job costing of all vendor payments, while upholding the standards of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), as well as state and federal regulations. We are eager to welcome a team player with integrity and the utmost professionalism. Join us in embarking on an exhilarating career journey with WYDOT by applying today!
Cheyenne, nestled along the Front Range, is a thriving community steeped in the history of the Old West. The city provides an array of outdoor activities, including mountain biking, skiing, hiking, fishing, hunting, and more. Additionally, Cheyenne hosts the renowned "Daddy of 'em All" Cheyenne Frontier Days. Furthermore, Wyoming's absence of state income tax makes it a particularly attractive location. We are excited about the prospect of welcoming a new member to our vibrant team in this fantastic location.
This position Offers: $2,000 Hiring Bonus (eligibility details in Notes Section) Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!
Human Resource Contact: Stacy Woita at stacy.woita2@wyo.gov or 307-777-4423
ESSENTIAL FUNCTIONS:
Processes a high volume of invoices for payments in compliance with GAAP, GASB pronouncements, federal government regulations, state statutes, and WYDOT policy and procedures.
Audits and processes employee expense reimbursements (travel), tuition refunds, employee housing deposits, and refunds.
Assists with administering agency procurement card access and security, reviews cardholder purchases, and enters required accounting coding.
Payment distribution and timely distribution of non-coded invoices.
Ensures accurate chart-field accounts are used to record expenditures to the proper fund, program, and project, ensuring accurate and timely reimbursement from the Federal Government and other partners.
Ensures statutory compliance by internal and external stakeholders.
Identifies and researches discrepancies and resolves problems; contacts vendors, WYDOT personnel, other state agencies, and other entities as needed to resolve issues.
Enters adjusting and reclassifying journal entries to record expenditures accurately.
Enters Accounts Payable-related documents in the State's accounting system, WOLFS.
Ensures internal control of the work unit or division.
Works collaboratively with team members to resolve problems and questions regarding work methods and processes.
Recommends fiscal policy and methods for improving operations.
Researches and analyzes data.
Prepares, analyzes, and interprets fiscal information and may perform special projects.
Electronically files invoices and pulls documents for review by external auditors, management, and others.
Reconciles vendor statements monthly to identify outstanding invoices or misapplied payments.
Sorts, routes, and processes mail. Match checks for payment to remittance advice and prepare to be mailed on the same day to ensure compliance with Federal reimbursement grant requirements.
Preference may be given to candidates with PeopleSoft experience.
Preference may be given to candidates with accounts payable experience.
Preference may be given to candidates with intermediate Microsoft Excel experience.
Knowledge of purchasing procedures.
Knowledge of internal control processes.
Excellent customer service skills.
Ability to manage a high volume of payment transactions and duties.
Ability to enter a high volume of payment transactions quickly and accurately.
Familiarity of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) requirements, and state and federal rules and regulations.
Ability to use logic and reasoning to identify problems, provide feedback and solutions, and follow through to the conclusion.
Ability to identify and consider the relative costs and benefits of decisions and make sound choices in action.
Ability to prepare clear, concise written sentences and paragraphs in process and procedure manuals and other work-related documents.
Ability to effectively communicate in writing and verbally to present information so it is appropriate for and understood by the audience.
Ability to manage time independently and effectively and the ability to quickly change direction to meet critical deadlines.
Knowledge of Microsoft Excel at a basic to intermediate level
Knowledge of PeopleSoft, WOLFS, Microsoft Office, and Google G Suite applications
Ability and willingness to always be learning, growing, and expanding knowledge in the accounting field
Ability to organize, prioritize, and work independently
Education: Associate's Degree (typically in Finance)
Experience: 0-2 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Clerk OR Education & Experience Substitution: 2-4 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Clerk
Certificates, Licenses, Registrations: None
FLSA: Non-Exempt
The Wyoming Department of Transportation is a Drug-Free Workplace.
E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
Qualifying eligibility and criteria for the hiring bonus
Temporary employees accepting a full-time position.
Employees accepting a promotional opportunity.
One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive, and funds will be recouped from final pay.
Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
Employees would only be eligible for one (1) hiring bonus in 12-month period.
If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.
Working for the State of Wyoming means more than a job it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage medical, dental, and vision plans for you and your family
Voluntary Benefits including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility for those with qualifying student loans
Training and professional development to support your career growth and advancement
Employee Assistance Program Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program Earn paid time off and incentives by focusing on your personal health
Know your full value. Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation: https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION Wyoming offers a lifestyle you can't find anywhere else wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.
The Wyoming Department of Transportation (WYDOT) is actively seeking an Accounts Payable Technician to join our dynamic team in Cheyenne, Wyoming. Your role will involve ensuring the accuracy, timeliness, and proper job costing of all vendor payments, while upholding the standards of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), as well as state and federal regulations. We are eager to welcome a team player with integrity and the utmost professionalism. Join us in embarking on an exhilarating career journey with WYDOT by applying today!
Cheyenne, nestled along the Front Range, is a thriving community steeped in the history of the Old West. The city provides an array of outdoor activities, including mountain biking, skiing, hiking, fishing, hunting, and more. Additionally, Cheyenne hosts the renowned "Daddy of 'em All" Cheyenne Frontier Days. Furthermore, Wyoming's absence of state income tax makes it a particularly attractive location. We are excited about the prospect of welcoming a new member to our vibrant team in this fantastic location.
This position Offers: $2,000 Hiring Bonus (eligibility details in Notes Section) Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!
Human Resource Contact: Stacy Woita at stacy.woita2@wyo.gov or 307-777-4423
ESSENTIAL FUNCTIONS:
Processes a high volume of invoices for payments in compliance with GAAP, GASB pronouncements, federal government regulations, state statutes, and WYDOT policy and procedures.
Audits and processes employee expense reimbursements (travel), tuition refunds, employee housing deposits, and refunds.
Assists with administering agency procurement card access and security, reviews cardholder purchases, and enters required accounting coding.
Payment distribution and timely distribution of non-coded invoices.
Ensures accurate chart-field accounts are used to record expenditures to the proper fund, program, and project, ensuring accurate and timely reimbursement from the Federal Government and other partners.
Ensures statutory compliance by internal and external stakeholders.
Identifies and researches discrepancies and resolves problems; contacts vendors, WYDOT personnel, other state agencies, and other entities as needed to resolve issues.
Enters adjusting and reclassifying journal entries to record expenditures accurately.
Enters Accounts Payable-related documents in the State's accounting system, WOLFS.
Ensures internal control of the work unit or division.
Works collaboratively with team members to resolve problems and questions regarding work methods and processes.
Recommends fiscal policy and methods for improving operations.
Researches and analyzes data.
Prepares, analyzes, and interprets fiscal information and may perform special projects.
Electronically files invoices and pulls documents for review by external auditors, management, and others.
Reconciles vendor statements monthly to identify outstanding invoices or misapplied payments.
Sorts, routes, and processes mail. Match checks for payment to remittance advice and prepare to be mailed on the same day to ensure compliance with Federal reimbursement grant requirements.
Preference may be given to candidates with PeopleSoft experience.
Preference may be given to candidates with accounts payable experience.
Preference may be given to candidates with intermediate Microsoft Excel experience.
Knowledge of purchasing procedures.
Knowledge of internal control processes.
Excellent customer service skills.
Ability to manage a high volume of payment transactions and duties.
Ability to enter a high volume of payment transactions quickly and accurately.
Familiarity of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) requirements, and state and federal rules and regulations.
Ability to use logic and reasoning to identify problems, provide feedback and solutions, and follow through to the conclusion.
Ability to identify and consider the relative costs and benefits of decisions and make sound choices in action.
Ability to prepare clear, concise written sentences and paragraphs in process and procedure manuals and other work-related documents.
Ability to effectively communicate in writing and verbally to present information so it is appropriate for and understood by the audience.
Ability to manage time independently and effectively and the ability to quickly change direction to meet critical deadlines.
Knowledge of Microsoft Excel at a basic to intermediate level
Knowledge of PeopleSoft, WOLFS, Microsoft Office, and Google G Suite applications
Ability and willingness to always be learning, growing, and expanding knowledge in the accounting field
Ability to organize, prioritize, and work independently
Education: Associate's Degree (typically in Finance)
Experience: 0-2 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Clerk OR Education & Experience Substitution: 2-4 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Clerk
Certificates, Licenses, Registrations: None
FLSA: Non-Exempt
The Wyoming Department of Transportation is a Drug-Free Workplace.
E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
Qualifying eligibility and criteria for the hiring bonus
Temporary employees accepting a full-time position.
Employees accepting a promotional opportunity.
One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive, and funds will be recouped from final pay.
Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
Employees would only be eligible for one (1) hiring bonus in 12-month period.
If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.
Working for the State of Wyoming means more than a job it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage medical, dental, and vision plans for you and your family
Voluntary Benefits including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility for those with qualifying student loans
Training and professional development to support your career growth and advancement
Employee Assistance Program Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program Earn paid time off and incentives by focusing on your personal health
Know your full value. Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation: https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION Wyoming offers a lifestyle you can't find anywhere else wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.