Administrative Specialist II
Weber State University, Ogden, UT, United States
Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Administrative Specialist II
Requisition Number
S02336P
Position Category
Staff
Campus Location
Weber State University - Ogden, UT
Hours per week
40
Months per year
12
Alternate work schedule
Pay Grade
N24
Salary
FLSA
Non-Exempt
Job Summary/Basic Function
The College of Science Dean's Office administrative specialist is the primary point of contact for visitors. The qualified candidate will possess strong verbal and written communication skills and have a willingness to learn new processes that are essential to the running of the Office of the Dean. The individual will perform administrative, clerical, and office duties associated with the operation of the Dean's Office. The Administrative Specialist reports to and is supervised by the department's Administrative Associate.
Required Qualifications
Required:
High school diploma or equivalent.
Two years full-time equivalent secretarial, administrative and/or office manager experience.
Experience using PC applications (e.g. word processing, spreadsheets, internet, data analysis)
Preferred Qualifications
Preferred qualifications include the following:
Seeking detail-oriented applicants with the ability to organize, prioritize, and complete varied work projects with deadlines in a timely manner; high proficiency using PC applications including data analysis spreadsheets; excellent verbal and written communication skills; ability to interface effectively with a variety of individuals.
Familiarity with Outlook calendar
Ability to work with and maintain confidential and sensitive information
Strong verbal and written communication skills
Excellent customer service skills
Knowledge of financial record keeping in an academic setting as well as a familiarity with other academia related tasks including but not limited to rank and tenure and adjunct contracts. Familiarity with Banner reports, Paw Place, and Canvas.
Experience with managing the calendar of an executive such as a Dean.
Familiarity with P-card reports and requirements.
Working knowledge of how scholarship applications are processed and maintained.
A successful candidate will be willing to
Background Check?
Yes
Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date
04/14/2026
Review Date
04/26/2026
Job Close Date
Open Until Filled
Yes
Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous
benefits package .
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin April 26, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/28103
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Administrative Specialist II
Requisition Number
S02336P
Position Category
Staff
Campus Location
Weber State University - Ogden, UT
Hours per week
40
Months per year
12
Alternate work schedule
Pay Grade
N24
Salary
FLSA
Non-Exempt
Job Summary/Basic Function
The College of Science Dean's Office administrative specialist is the primary point of contact for visitors. The qualified candidate will possess strong verbal and written communication skills and have a willingness to learn new processes that are essential to the running of the Office of the Dean. The individual will perform administrative, clerical, and office duties associated with the operation of the Dean's Office. The Administrative Specialist reports to and is supervised by the department's Administrative Associate.
Required Qualifications
Required:
High school diploma or equivalent.
Two years full-time equivalent secretarial, administrative and/or office manager experience.
Experience using PC applications (e.g. word processing, spreadsheets, internet, data analysis)
Preferred Qualifications
Preferred qualifications include the following:
Seeking detail-oriented applicants with the ability to organize, prioritize, and complete varied work projects with deadlines in a timely manner; high proficiency using PC applications including data analysis spreadsheets; excellent verbal and written communication skills; ability to interface effectively with a variety of individuals.
Familiarity with Outlook calendar
Ability to work with and maintain confidential and sensitive information
Strong verbal and written communication skills
Excellent customer service skills
Knowledge of financial record keeping in an academic setting as well as a familiarity with other academia related tasks including but not limited to rank and tenure and adjunct contracts. Familiarity with Banner reports, Paw Place, and Canvas.
Experience with managing the calendar of an executive such as a Dean.
Familiarity with P-card reports and requirements.
Working knowledge of how scholarship applications are processed and maintained.
A successful candidate will be willing to
Background Check?
Yes
Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date
04/14/2026
Review Date
04/26/2026
Job Close Date
Open Until Filled
Yes
Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous
benefits package .
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin April 26, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/28103